The Datasets Group met yesterday and discussed a range of issues.
Currently received print serials:
Library IT has devised a report which identifies currently received serials, both donated and subscribed, using call number ranges. Datasets recommends that a focus be made on reviewing donated material, and cancelling material that is deemed no longer relevant. It was suggested that this work could be done by the Information Librarians, using appropriate call number ranges. Timeline for completion by end of April. Some consultation on a case by case basis may be necessary. Vicki will send out details once report has been tweaked.
Financial Reports Collection:
This is an area that needs work – decisions need to be made about the future of this collection, and other annual report material within the Library collections. We may be able to provide organisations such as NZX with copies for digitisation. The Group recommended the establishment of a project group to determine future moves.
PressDisplay: We talked about over whether we should continue with a hard copy of the Press for all libraries, or just a single copy for Central, or none at all. It was decided to leave things as they are for now, and review in 3 months time to give us time to see how well PressDisplay performs. All other subscription papers covered by Press Display will be cancelled, and donated material (Asian languages material in particular) on Newspaper Stand will be removed. There are better options now available via PressDisplay.
New Serial orders: More information about the process of acquiring new journals is needed. Collection Services will work on putting together a template outlining the steps needed, and criteria for any supporting cases.
E-Books: LLT has delegated responsibility for reveiwing e-book practice to Datasets. The group will need to regularly review progress on ebook purchases, report to LLT on progress and recommend changes. This will include reviewing progress and recommending changes to process or suppliers – we have just moved to EBL and Ebrary -and recommendations on what should be purchased in ebook format. In 2010 we are purchasing any monograph that is available as an ebook, except where the electronic version is of lesser quality e.g. art books.. There are user, collections and technical issues involved in purchasing ebooks. A session for library staff is planned for 13th April, at 2pm.
Make up of Datasets: It was also felt that we should be reporting on a more regular/formal basis to LLT and BLT. Some discussion on membership of Datasets, and it was suggested that other people could be included depending on topics being discussed, eg E-books. Cynthia will look at the Electronic Resources Management SOP terms of reference as these may need updating.