There have been a couple of changes to the Library’s weeding processes.

First – weeding is now referred to as withdrawal.

Second – an extra consultation step has been added to the end of the process.

Library e-services have worked with Applications & Support to create this reporting mechanism whereby books that have been proposed for withdrawal can be viewed by any one with a UC username and password http://webapps.libr.canterbury.ac.nz/webdb/withdrawal.php?normal=1

There is a posting on Library News and there will be further communications over the next two weeks to alert academic staff and students to this opportunity.

The process for withdrawal is now –

1.The Liaison librarian with subject responsibility assesses a classification range and in consultation with relevant academic staff creates a list of titles proposed for withdrawal. This is typically an iterative process involving the LLO and a small group of academic staff.

2.The list of titles proposed for withdrawal is sent to Library eservices for uploading. At this point the items proposed for withdrawal are moved to a new collection code and the status on the Library Catalogue becomes In Library – proposed for withdrawal.

3.The liaison Librarian notifies the relevant academic departments and Liaison Librarians that items have been proposed for withdrawal from collections that may be of interest to them

4. Items proposed for withdrawal are available for public scrutiny for 3 weeks after which time the Liaison Librarian makes a final call as to what should be kept from the list and what should be withdrawn.

5. For items to be kept it is recorded in a field in the Marc record that this item has been considered for withdrawal and a decision has been taken to keep it.

6. For items to be withdrawn a list is generated for withdrawal. These items enter the weeding process whereby they are removed from the shelves and records are removed from the Library Catalogue. Then they are disposed of.