From now on any document saved to K drive should be saved into the new structure. At this time all new folders have a ~ sign in front of the folder name. (The ~ sign will be removed once all of the old folders have been processed.)

We are in the process of moving folders from the old structure to the new structure so please be patient. There will be some frustration as links may be lost and files will have changed location.

Please check with your Manager or Customer Services Co-ordinator for guidance on specific instructions re filenaming and file locations.

Example of new filenames
a. Agenda Folder – Team abbreviation or project code – Date
LAC-2014-12-10.doc

b. Minutes Folder – Team abbreviation or project code – Date.
LAC-2014-12-10.doc

You are not expected to rename older files but any new file created needs to follow the new process. Using hyphens between worlds and the date as shown above at the end of the filename.

Dates -should be one of the following. The date created, for meeting documents it would be the date of the meeting, for files which are a summary eg Budgets which cover a year we would only expect the year to be added. eg Budget-2015.

There is a lot of information to be shared with you all and I will send an email out tomorrow.

If you have queries please ask your Manager before contacting me.

Thanks Joan