There are 15 global library email lists (see list below) all starting with “_LR Library…”
Originally these were maintained by the Learning Resources Admin Team, but that team has morphed into the Financial Shared Services Team with somewhat different responsibilities.
Maintenance of these lists now resides with eServices. Let us know if you need changes made. Over the next week we will review the lists ourselves, to check they appear accurate.
The lists:
_LR Library
_LR Library Academic Liaison
_LR Library Casual Library Assistants
_LR Library Central and Learning Hub
_LR Library Committee
_LR Library Customer Services
_LR Library E-Services
_LR Library Interloans
_LR Library Law
_LR Library Learning Teaching and Research Management
_LR Library Liaison Officers
_LR Library Macmillan Brown
_LR Library Managers
_LR Library Resource Acquisition
_LR Library Resources Discovery
Not sure if it’s necessary but I often need to send an email just to the specialists at MB. This means manually adding the 6 or 7 names and once I added Joanna Cobley instead of Joanna Condone.
Is there a need for this list just for MB specialists? Are there other teams that could benefit from sub-lists within their team? The Liaison team now has two teams within it and I believe Alison, Stuart and Sara were considering whether new email lists for each team were necessary or not. It’s three teams if you consider that within the Learning and Teaching side half report to Alison and the other half to Sara.
Cheers,
Nick
While eServices are considering that question… for MB specialists, you could use the ‘Library MB’ mailing list and then delete out a couple of names? Would at least eradicate the potential for adding the wrong person.
I think the Global Distribution Lists are not always well suited for smaller lists – they were set-up primarily to make it easy for the UC Staff community as a whole to communicate with all of the members of the specified teams. But often that is undesirable.
In many cases, setting up a private distribution list within your own contacts folder is a better option: in Office 2013 these are now called ‘Contact Groups’.
You can name these yourself and can change members easily without depending on somebody else to do it. As an example, if you had a MB Specialists group which you just named MBS, then to send them an email, you would just need to type MBS into the ‘To’ address line – much easier than finding an address like ‘_LR Library Macmillan Brown Specialists’.
That isn’t to say that Global lists have no purpose. But one of the questions for, say, a Team Leader to ask is whether it is desirable for any staff member in the UC Community to be able to send the same email to all members of the team, or whether it is preferable for the email to go through the Team Leader or to a shared email account.
In conclusion, we can certainly ask ITS to set up new Global Lists, but hopefully we are also aware of the option to set up our own personal lists.
Regards, Peter K