Kia ora koutou,

We hope you are doing OK and have managed to enjoy the lovely weather today.  These are extraordinary times and we acknowledge the uncertainty this constantly changing situation is causing.  We very much appreciate how our teams have continued to support our students and each other during this time.  If you are unwell you should stay at home and alert your Manager of your plans.  If you have an underlying health issue or are over the age of 70 you should be working from home or have a leave plan with your Manager if you are unwell.  EAP services will be operating via phone moving forward and we expect further information from the university shortly.

At this point in time all staff whose usual working day is Monday (and you’re not already on leave, or have already made arrangements with your Manager to work from home) can come to work Monday as normal and wait for further guidance from your Manager.

Here’s what you need to know

• The university will be teaching online from Monday, including lectures, tutorials and labs.   This will reduce the number of students on campus
• Library access will be card only from Monday with swipe in and swipe out.   Security will be available for PJH and possibly EPS
• Other UC staff have volunteered to help with monitoring of physical distancing in the Library
• There will be no access for non-UC people until further notice
• Swipe card readers will be installed at PJH on Monday and EPS on Tuesday
• Hours have been reduced to 8.00am-9.00pm in PJH.   The priority is staffing PJH.   Library hours will reduce further if required particularly at MB or EPS
• At risk staff or those in isolation should be working from home
• On Monday we will be surveying staff to see what capacity people have to work at home.   Jo will coordinate with all staff working from home
• Desk services at PJH and EPS will be discontinued in favour of AskLive

A spreadsheet has been set up to record working from home needs. Staff and managers should update these as soon as possible to allow co-ordination of staff working from home.

What will be our priorities?

• Moving all teaching related information resources online through purchasing or digitisation
• Any support we can provide for the ELS team who are supporting academics to teach fully online – Sara will be coordinating this
• Online services – access to databases, AskLive etc
• Preparing for working from home
• Continuing physical access to Libraries for study purposes while monitoring who is using the service