We’ve had some queries lately about how and when Resource Acquisitions respond to orders sent through to us. I have put together a summary what we do and how much information we provide on the Guidelines for responding to orders wiki page. Please let me know if you have any questions or comments. Tim Stedman

I have just heard from YBP that our “master” purchase plan has now been implemented. At the moment this is for Maths and Statistics, Management, Journalism and Psychology. Thank you to everyone involved in setting up a plan for these subjects, it has taken a few more months than we expected, but we got there in the end.

The first shipment should be dispatched to us within the next week.

For Resource Acquisitions there will be a few workflow changes particularly around the PO creation and invoicing side of things. We will discuss this at the Information Resource Assistants meeting that is scheduled for next Tuesday and organize for the wiki pages to be updated.

For the Liaison Librarians, we will devise a method for you to be routinely informed of what has been sent on the purchase plan so you know at the earliest possible opportunity. Liaison Librarians will need to regularly monitor what is coming through on the purchase plan. Should you wish to make any changes to a particular subject’s purchase plan profile you can do this at any stage. Please discuss these with the Resource Discovery Librarian you were working with so the changes can be made on the Excel sheet and sent through to YBP.

There are some more subjects that other Liaison librarians have been working on with the Resource Discovery librarians which I will organize to be sent through to YBP as the next stage.

For any questions, please get in touch.

Tim Stedman

Thank you to everyone who commented on the changes to physical processing of books and items acquired for the Library (see Counterculture posting in December). After reviewing the comments received and following a further discussion at the Library Managers meeting, here is a final summary of the changes that will be implemented. Over the next couple of weeks Library Support Services will follow up with YBP to organize for shelf-ready services to be implemented – Tim Stedman

Library Support Services has been allowed to re-occupy Otakaro Room 117 however there are restricted access construction areas in this building. The entrances to Otakaro have been locked down and we are currently being escorted in by Security. So if anyone needs to come and see us, it would pay to ring us first. Thanks, Tim Stedman

In preparation for Library Support Services organizing for YBP Library Services (one of our major vendors) to provide shelf-ready processing of books ordered through YBP, Library managers have been discussing our current processes for the physical processing of books and items acquired for the Library and which of these we would retain in the shelf-ready environment. Following these discussions and subsequent discussions within teams I have collated a summary of the feedback received to date. Any further comments welcomed. Please send your comments directly to me by Friday 16th December so we can get shelf-ready processing underway in 2012. Thanks, Tim Stedman

Liaison Librarians may wish to pencil this in your diaries now, we are planning to have Steven Werkheiser from ISI to present a session on the available metrics in Web of Science and how they can best be used in preparation for PBRF. I am confirming the date/time with Steven but this is likely to be Monday 5th December 9-11am and I will also confirm a venue when the date and time is confirmed. Thanks, Tim Stedman

CONZUL (Council of New Zealand University Librarians) has been discussing for some years about establishing a national store for low-use print materials held in New Zealand university libraries. In February 2011, the Vice-Chancellors agreed in principle to the concept of the shared national store and asked CONZUL to produce a business case. The business case was duly submitted and this was approved in August.

CONZUL is now ready to start “lodging” material into the CONZUL store using what they call the “consecutive lodgement” model. I have summarized some of the impacts and ramifications for Canterbury in this paper. The first lodgement is expected to be the three university libraries with material already in Crown (Canterbury, Waikato and Victoria). Canterbury now needs to indicate what material currently held in Crown we will lodge in the CONZUL store. The deadline for providing this information is 30th November 2011.

There is a spreadsheet at K:/management/collection_management/CONZUL_store/crown_serials.xlsx that we will use for this purpose.

– Indicate any titles that should NOT go into the CONZUL store either by withdrawing from Crown or keeping with Crown (Column O, P)
– Indicate any titles that are OK to go into the CONZUL store (Column Q)
– Save and Close the file when finished

The next step will be that this information will be provided to CONZUL who will make arrangements to transfer our holdings in Crown to the CONZUL store, minus anything we have earmarked not to send to the CONZUL store.

Further information, including background papers to the CONZUL store are available on the CONZUL store wiki page and please feel free to ask any questions.

A communication plan will be developed over the next few days. Hopefully we will have something ready to go out very shortly. In the meantime please discuss with me before circulating the information above any wider than Library staff.

Tim Stedman

Hi all,

FYI there is a fixed term position available for working in Library Support Services over the summer – details on the UC vacancies website and for internal applicants through PeopleSoft. Closing date for applications is next week (16th November).

Tim Stedman

There is now a Datasets and Continuing Resources wiki page, here you will find links to 2011 Cancellations, forthcoming database renewals and cancellations, publisher and vendor offers, the Datasets group documents such as meeting minutes and actions. I will endeavour to keep this page updated on a regular basis, Tim Stedman

Today all liaison librarians should have received an update on the funds available in the book targets for your subject areas. If you did not receive an email from Library Support Services today advising you of the funds remaining, please email acquisitions@libr.canterbury.ac.nz and let us know what subject(s) you did not get an alert for. Thanks, Tim Stedman