Dear All

Due to the events of the past few days, the return date for variations that have been offered to staff following the release of the Learning Resources change proposal decisions has been extended to Friday 24 September. Can you please notify your managers and staff accordingly?

If staff require more time beyond this date to consider the offer or take advice, they are welcome to contact their HR Advisor to discuss this.

Thanks
Chantel

Chantel Inch

HR Advisor
Human Resources
University of Canterbury
Private Bag 4800
Christchurch 8140, New Zealand
P: +64 3 3642987 ext. 45546
F: +64 3 3642325
E: chantel.inch@canterbury.ac.nz
W: www.canterbury.ac.nz

Please note that the Library’s HR Advisor is Pauline Clyne, ext. 6084, or she can be contacted on pauline.clyne@canterbury.ac.nz.
Gail

The Library welcomes Sue McKnight as Pro-Vice-Chancellor, Learning Resources to Counterculture as both a reader and a contributor.

It is with great pleasure that UC Library can offer congratulations to Anne Scott on being awarded a Fellowship of LIANZA. The Fellowship is the highest honour awarded to a librayr professional in New Zealand in recognition of holding positions in libraries that involve the “possession of knowledge and judgement required for the highest levels of professional librarianship. The citation accompanying Anne’s award follows.

ANNE MAREE SCOTT
Anne Scott has been a valuable role model for the group of
librarians with a strong information technology focus, having
been one of the first systems librarians in New Zealand to
implemement an Integrated Library Management System
(ILMS) at Lincoln University. She was the Deputy University
Librarian at Lincoln University from 1989-1994, before moving
to become the Library IT Manager at the University of
Canterbury Library in 1995.
In her current role, she has demonstrated outstanding and
sustained leadership and management. She is user-focussed,
can see the big picture (and where the Library needs to fit), and
uses her networks to make things happen in a way which gives
maximum benefit to the library and its users. Anne is
enthusiastic and passionate in conveying her vision and in
inspiring others. She is a role model to her staff.
Anne was seconded to be the University of Canterbury Web
Project Manager from 2003-2005, in which position she
reported to the ICTS Director. The university was at that stage
restructuring its web pages into a format with a standard look
and feel that reflected the corporate image that the UC wished
to promote and to support the core business functions of the
university. To this end Anne was responsible for negotiating
changes with every academic college, school, department, and
service unit, as well manage a team of staff. Anne was an ideal
candidate for this task, being firm but fair in her dealings with
departments, and so knowledgeable about web work that her
work was beyond question. Her work on this project also made
it clear to the university community that the modern librarian’s
skill set is highly valuable to an institution.
Anne also managed the development of a Course Information
System at the same time, which provided course information
through the web for students that told them about timetables,
recommended readings, and the personnel involved in any
particular course. This system is still in use today.
Anne has also participated in many external IT working groups
or advisory committees, including the Kiwinet Advisory Group,
the Matapihi Advisory Group, and the National Digital Forum
Board. Her long service of nineteen years on the IT19 Standards
Committee has involved organising seminars for the library
profession in New Zealand as well as contributing to
“standards” debates across Australasia. Her skills and abilities
were recognised internationally with her election as the first
non-United States President of the Horizon Users Group.

The following has been received from Beryl Anderson as Chair of the Library and Information Profession Registration Board to remind managers of the opportunities available through and the need to support the registration scheme. Canterbury has a stated preference for registered library professionals in position descriptions for qualified positions so it is worth pursuing registration or keeping your registration up-to-date. Canterbury has always supported professional development of library staff and is committed to continuing to do so particularly as it applies to registration.
Gail

Communication to Employers
Although we are told that the recession is officially over, many organisations are still
feeling the effects of tightened budgets, mergers and restructuring and the Library
sector is certainly feeling the effects.
I am writing to you on behalf of LIANZA, to encourage you to support your library
staff in their professional development. You should be aware that LIANZA launched
its profession registration scheme in 2007 with a take up of over 1350 registrants.
The scheme requires revalidation every three years, and some of your staff may now
be facing their first revalidation. LIANZA through its regional network have and are
focussing on providing support to its members through the revalidation process, and
we have been encouraging members to work on keeping their revalidation journals
up to date throughout the 3 year period.
We would ask you to encourage your staff who are registered to recognise that
professional development and keeping a record of their development and more
important reflecting on what they have learned is an integral part of being a
professional.
You may also have new graduates in your organisations who need to be encouraged
to pursue their professional registration through the Library and Information
Profession Registration Scheme. Not only does this Scheme provide a formal
recognition of qualifications and skills, it also provides a focus for mentoring and
support of new graduates, and then ongoing training and development. In our view,
professional registration offers positive benefits for both employees and employers.
National Library, for example, are using the Professional Body of Knowledge (BOK)
to help shape their continuing professional development programmes, and many
employers are now including registration in their position requirements and
recruitment processes. The letters RLIANZA indicate that this is a person who keeps
their professional skills current through a 3 yearly revalidation process.
Here are the links to LIANZA’s pamphlets on the Scheme which highlight the benefits
to employers and new graduates and provide details on how to register or get further
information:
http://www.lianza.org.nz/sites/lianza.org.nz/files/Employers_Brochure.pdf
http://www.lianza.org.nz/sites/lianza.org.nz/files/Graduates_Brochure.pdf
I hope you take the time to read this material and pass it on to your staff,
encouraging them to go down the path of professional registration, if they haven’t
already.
Beryl Anderson
Chair, Library and Information Profession Registration Board

There will be another forum just for library staff on 19th May from 8.30 to 9.30 am about the Learning Resources Change Proposal. The Vice-Chancellor, Dr Rod Carr, offered this further opportunity for the Library to ask questions and will be present at this forum to answer any that library staff wish to put to him about the changes proposed for the Library.
I will confirm the venue after further discussion with HR.

Gail

There will be continuous refreshments in the Central Library Staff Room tomorrow for library staff who would like to get together with colleagues after their meetings at the Coppertop or Ilam Road and talk about the changes and give each other support.
Staff who receive news of a change that proposes the disestablishment of their position is free to take the rest of the day off work if they wish but it is also best not ot be alone at this time.

There will be two staff meetings on Thursday at 11am and 2pm in the Central Library Staff Room for a further opportunity to discuss the changes proposed and the next steps in terms of submissions.

Gail

As a result of the project report to review High Demand/Restricted Loans Options and the subsequent discussion on the implementation of a High Demand Collection, the recommendation was made to change the guaranteed loan period from 14 days to 7 days – see Recommendation 3.7 of the High Demand/Restricted Loans Options report. This recommendation and subsequent necessary policy changes were agreed to by the Library Committee at its final meeting of the year on 20 November 2009.

The reason for this change was to assist in the early return of borrowed materials that were consequently found to be in high demand and required to be placed in the High Demand Collection. The project report signalled this as an issue, it was discussed at the meeting held to look at the high demand service recommendations, and agreed to by LLT at its meeting of 17/11/09. The impact will be that borrowers will be given a standard loan period of 14 days (unless they are staff or postgraduates) of which only 7 days will be guaranteed to be uninterrupted by recalls.

This change has been incorporated into the Library Regulations which are published as part of the UC Policy Library.

Alongside this change it was agreed to make a change to the grace period from 3 days to 1 day. This was also affirmed by the Library Committee.

These changes will take effect from 25 January 2010.

Gail
University Librarian

The slecetion pool process for the AYO and full year library assistant positions was concluded today when affected staff were told the results of the selection pool process in terms of which roles were disestablished and which roles were continuing, albeit with different patterns of work hours. All affected staff spoken with today agreed with this general update being sent to all library staff to share the outcomes with all staff at the same time.

Staff whose roles continue with amended hours of work include:
Sheila Nokes, Joanne Webb, Swee Hoon Goh (in a full year role), Beth Mannix, and Zina Swanson.

Staff whose roles have been selected for redundancy include:
Jenny Fitzgerald, Susan Julian, Swee Hoon Goh (in her current AYO role),

Elena Frolova elected to take voluntary redundancy.

Three months notice of redundancy begins as of today (16/11/09).

My thanks to all the staff involved in the selection pool process for a job carefully and well done and for those staff who have been subject to the outcome of the selection pool process. It has not been easy but staff have been generous in making it as pleasant as possible for all involved.

Gail Pattie
University Librarian
16 November 2009

Update on the Staffing Change Proposal for Physical Sciences and Engineering Libraries
The staffing change proposal in relation to the new merged Engineering and Physical Sciences Library has been through its consultation process and final decisions have been made and communicated to affected staff.
Submissions were received from affected staff, the TEU on behalf of affected staff, and from academic staff in the College of Science. A meeting was held last week with TEU to discuss their submission.
Key decisions that have been made following on from the submissions received are as follows:
• The following positions will be disestablished with 3 months notice given from 3 November 2009:
o Assistant Manager
o Information Librarian (0.5 FTE)
o Assistant Librarian.
• The following reductions in library assistant positions:
o Part time full calendar year positions
 3 positions of 0.6 FTE each (a change from the proposed 1 x 0.6 FTE and 2 x 0.5 FTE). This is a reduction from the existing 5 part time roles.
o Part time Academic Year Only positions
 2 positions of 0.5 FTE each. This is a reduction from the existing 4 part time roles.
• Existing staff in the library assistant positions will be put in a selection pool, the results of which process will be known by 16 November 2009.
• Variation of hours
o The Information Librarians and full-time Library Assistants will be offered variations to their current pattern of work hours.
• Changes have been agreed with TEU in regard to
o increasing the hours of work for the part time full calendar year library assistants (see above);
o standardising the pattern of hours of work for the Information Librarians;
o re-organising the pattern of hours of work so that library assistants rather than information librarians open the library each day;
o providing 15 minutes rather than 10 minutes for opening the library each morning;
o consolidating the days of work to 4 from 5 for part time AYO staff

The staff establishment for the new merged library will be in place by 8 February 2010.

Gail Pattie
University Librarian

A reminder to fill in the online staff survey that was sent out earlier this week. So far 40 (i.e. 29%) library staff have completed the survey and the university is keen to have as large a return rate as possible to make the data as meaningful as possible.
Thank you.
Gail