If LAC team members are required urgently please contact Helen on 027 510 4695 or Peter K on 027 609 7444. Thanks Joan

You are invited to attend the farewell function for Coral on Friday 17 April at 3 pm in room 101 in the Undercroft of Puaka James Hight. It would be helpful to collate numbers attending from teams and then RSVP to Joan Simpson by Friday 10 April 2 pm. Coral has accepted the position of Director Site Services in the Library at the University of Sydney. Thanks Joan

Sometime after 3 pm today I will move all existing folders from the old K drive into one folder named
X Folders B4 2015

This folder will sit at the bottom of the new K drive structure and will remain in place for another month.
By moving the old folders into (X Folders B4 2015) any current links or shortcuts will be lost.

The ~ signs will be removed from the folder names of the new structure.

Please make it a priority to correct any links relating to wikis or short curts. E-services staff plan to fix the horizon reports which are affected next week.

When creating a new file remember to use the new file naming style and that you save the file into the new folder structure.
Filename words separated by Hyphens, end with the date eg-2015-03-13

Additional folders are not to be created at levels one and two.

Any queries please contact Joan extn 8715

The following information will be placed on the web page so people coming to the book giveaway will know the subject ranges covered by most of the withdrawn items.

Book Giveaway 12.15 pm Friday 13 March

There will be withdrawn books from a wide range of subject headings. The list below gives an indication of which subjects are covered by the majority of withdrawn books. An itemised list is not available.

Call Range Subject Heading
H Social Sciences
HB-HD Statistics, Economics
HG Commerce, Finance
ML-MT Books on Music
PS American Literature
Q Social Sciences, Royal Society of NZ Transactions and Proceedings
QA Mathematics
QB Astronomy
QE Geology
QL Science, general
TK Electrical Engineering
TW Manufacturing/crafts

Joan Simpson

The following staff have moved desk locations within the LAC workroom – Joan, Tim, Peter H, Chris and Anton. Please check for their new location before leaving items on their desks. Joan

If you attended the K drive session with me in the recent PD sessions you will need to replace one set of notes that I issued. You have received pages 1,3 5 instead of 1-5. The tilde prevents me adding a link so please use the following path to find the correct PDF. K:\Libr-Library\~projects\K-drive\sessions-for-staff\doc-properties-2015.pdf.

Please accept my apologies for my error. Joan

Some time ago the Scratch folder was moved into the K: Drive and staff were asked to remove their files in order to totally remove the Scratch folder. Unfortunately there are still many files in the scratch drive.
K:`K:LIBR-Library\Scratch

From Monday16 February any folders left in the Scratch drive will be deleted.

If you are working on a customer services PC you are able to access your own files via the “remote desktop” software.

The new K Drive structure will have a folder where files can be saved on a temporary basis for sharing with other staff but the drive will not be a long term storage space.

Please check if you have a folder on the Scratch drive and allocate time to move or delete the files.

Thanks Joan

From now on any document saved to K drive should be saved into the new structure. At this time all new folders have a ~ sign in front of the folder name. (The ~ sign will be removed once all of the old folders have been processed.)

We are in the process of moving folders from the old structure to the new structure so please be patient. There will be some frustration as links may be lost and files will have changed location.

Please check with your Manager or Customer Services Co-ordinator for guidance on specific instructions re filenaming and file locations.

Example of new filenames
a. Agenda Folder – Team abbreviation or project code – Date
LAC-2014-12-10.doc

b. Minutes Folder – Team abbreviation or project code – Date.
LAC-2014-12-10.doc

You are not expected to rename older files but any new file created needs to follow the new process. Using hyphens between worlds and the date as shown above at the end of the filename.

Dates -should be one of the following. The date created, for meeting documents it would be the date of the meeting, for files which are a summary eg Budgets which cover a year we would only expect the year to be added. eg Budget-2015.

There is a lot of information to be shared with you all and I will send an email out tomorrow.

If you have queries please ask your Manager before contacting me.

Thanks Joan

Thank you to all staff who participated in the collection review and withdrawal process this year. We have now held the 4th and last book giveaway for the year. Joan

In preparation for the changes to the K drive structure some new folders have been created at the top level. Each folder starts with a ~ (tilde sign). Please continue to use the current K drive structure. A transition timeline will be provided when the project is ready for staff to use the new structure. Please contact Joan if you have any queries. Thanks. Joan