I was asked about this today, and thought I would send out a message to the LLOs and Library Committee along these lines:

Now is an ideal time to inform the Library about any book orders you require for Semester 1, 2024. We anticipate closing the 2023 book ordering process in November for a few reasons:

• To allow the Library team time to process invoices and acquire as many items as possible within this year’s budget
• To complete financial reporting requirements in time for year end
• To minimise the volume of pending orders that would need to be transferred to the 2024 budget, and to our new library management system.

Email address for submitting orders: acquisitions@libr.canterbury.ac.nz (or your subject librarian). There is also our online request form.

Tim Stedman

The Springer and Wiley prepay open access agreements are on track to reach cap by approximately early November.  Once a prepay open access agreement has reached cap, this means that authors have three choices:

1. pay the APC to publish their article open access
2. publish their article closed access
3. make an application for support for funds from the Library’s open access fund

CAUL strongly prefers to enter into uncapped agreements with publishers wherever possible for this reason.

Tim Stedman

This afternoon and tomorrow afternoon there will be vendor presentations along with time for Q&A for the new library system contenders.  Details on Teams.  There is the option to join these online or come in person (noting there are room space constraints so please have a conversation with your manager/colleagues if you’d like to come in person).  From 4-4:30pm there will be the opportunity to provide feedback to the evaluation panel who will be doing the scoring regarding your thoughts and observations.  Reference checks are also underway,

Exciting times …

Tim Stedman

I understand some folk may have missed out on the updates regarding the Horizon replacement project.  Just to confirm I’m putting these in the MLM Project Updates channel.  If anyone can’t access these please let me know.  Today’s update: information about the vendor presentations happening next Wednesday and Thursday.

Library Access and Collections has been experiencing a steady increase in copyright queries which can be  wide-ranging and/or more complex in nature.  We’d like to remind everyone of our copyright address for questions: copyright@canterbury.ac.nz.  Please use this instead of emailing individuals.  This will greatly assist us in managing the influx of enquiries across the team.

Many thanks,
Tim Stedman

Kia ora

Digital Services have provided notification that all SharePoint 2013  sites will be migrated to SharePoint 2016.  They would like to do this before the end of May.  The rationale is:  This is a necessary interim migration, as Microsoft support for SharePoint 2013 literally ended yesterday. All SharePoint 2013 Sites … are being migrated to SharePoint 2016, to keep things compliant and secure.

This will impact a number of Library files on SharePoint 2013 including:

• Information Resources Working Group (and some associated Nintex workflows)
• Library operations (includes Information Literacy, Health and Safety, Planning documents, Library admin files and lists, CAUL stats)
• Library projects

Could you please post a comment on here if there are a) any issues or concerns with this and/or b) any dates over the next six weeks we should advise Digital Services to avoid doing this work.

Thanks

Tim Stedman

Kia ora koutou,

This morning I have added all Library staff to a new Teams site “Modern Library Management”.

A big thank you to everyone who has been involved in meeting  Vinny Ahluwalia (Business Analyst) to help us compile a list of requirements for a new library system. Your contributions have been valuable and we very much appreciate the effort and time you have taken to be involved.

We are now doing some fine tuning on the list which includes looking at some of the requirements Massey identified when they were doing a similar exercise. We expect to share this by Tuesday next week.

Our next task is to collect any further feedback or comments and to prioritise the list of over 200 requirements identified, particularly to identify which ones are key (must haves).   We will set aside next Thursday 19th January in the Totara meeting room (PJH 520) to do this.

I will be in touch shortly with the subject matter experts who have participated so far but this is also a general invite to anyone interested.

We will structure the day by category (for example acquisitions, invoicing, catalogue, electronic resources management, circulation, requesting, fines and charges etc) so you can pick and choose which times/areas you are interested in/would like to come along to, and just turn up on the day.

I will be in touch again early next week with more information.

Tim Stedman