Jack and I will be hosting a zoom session on borrower registration next Tuesday (7th April ) at 11.00am.
We will go through the ideas that underpin how the Customer Services Team manage borrowers.
If there is anyone from the wider library team who would like to join in please feel free to join using this meeting link: https://canterbury.zoom.us/j/524644849
Running a session online will be a first for both of us but it looks like the zoom technology is pretty easy to use.
Tim O’Sullivan
News from UC H&S Central
The new internet based H&S toolkit will replace the old intranet H&S Toolkit. We will be keeping the old toolkit up and running for the remainder of this year. We are aware that some departments/schools will have links to this, so this will give you plenty of time to update these.
You can find the new toolkit here – https://www.canterbury.ac.nz/about/health-and-safety/
We have posters at our office, should you wish to collect some to put up in your area, although these will also be handed out at H&S Committee meetings. New H&S Toolkit cards will be handed out at the new staff inductions sessions.
This project is a work in progress. We therefore welcome your comments, recommendations and feedback, so please feel free to send us an email (health-safety@canterbury.ac.nz)
per Tim O’Sullivan (H&S Rep)
The evacuation of PJH went well on Friday. Apparently the cause was located in the microwave area of level 1 although I am not sure whether it was someone overcooking their dinner or a faulty sensor (there does tend to be quite a bit of dust coming through the level 1 east doors).
We had a staff member on crutches on level 5 and the building warden was advised.
In this situation please don’t leave anyone alone. If you are the floor warden either stay and send the message to the building warden or ask someone else to stay.
Moral support is crucial in this sort of situation. You will be safe behind a fire door for quite a long time and the fire brigade will make it a priority to evacuate you both.
Even if you think it is safe please don’t use the lifts. In an emergency event the lifts are in a chimney and you could end up going to the source of the emergency.
Otherwise a smooth evacuation, thanks to the floor wardens.
Tim O’Sullivan
PJH Building warden
A Health and Safety Refresher is due for all staff every two years.
The purpose of a refresher is to reinforce the actions we all need to take in the unlikely event of an emergency. We need to be aware of the way the building is set up to assist in dealing with evacuations.
The first refresher for this year will be on Thursday 13th February (11.30-12.00noon).
Please meet in Room 203 (PJH) at 11.30am.
The refresher will consist of a walk around thinking about the building as a disaster zone (not the building in terms of being a library).
Two years ago the Library Health and Safety Committee offered an online option for the refresher. This will be available again after some editing to bring it up to date. The online option is designed to a be a 15 minute module covering all the basic points of Health and Safety in relation to the Library. When the module is available there will be two options for the 2020 Library Health and Safety Refresher training.
Staff may prefer to wait for the shorter option. I will also schedule another walk around refresher later in the month.
Tim O’Sullivan
We have an evacuation chair in PJH and it has been used more than a few times for various needs. It is not an emergency evacuation chair but can be used in emergencies.
If you would like to know how it works and what it can be used for I will have a practice session on Wednesday 5th February 11.00-11.30am. Please meet in Room 203.
Further sessions can be arranged if you can not make that date so please let me know.
Tim O’Sullivan
This year’s Health and Safety training list is now available here: https://intranet.canterbury.ac.nz/ld/hs/index.shtml
Further information about the various courses came from Lo in H&S Central in an email on 10th January (pasted below). Apologies if you have already seen it.
Tim O’Sullivan
Kia ora!
I hope that you enjoyed a restful break over the festive season! Happy New Year!
This year I would like to focus on professional development support for all Health & Safety Representatives, Health & Safety Officers and Departmental Safety Officers.
The following courses are available:
Health & Safety Rep (Initial training):
This two-day course is designed to provide you with the fundamentals in representing the concerns and overseeing the wellbeing of fellow staff.
You will learn how to effectively perform and responsibilities of a workplace Health and Safety role, understand Health and Safety requirements and promote the successful management of Health and Safety issued in good faith.
The course is recommended for Health & Safety Representative, Departmental Safety Officer, Management Representative, Persons in control of a place of work and any other staff with a responsibility for Health & Safety.
This course is compulsory under Sections 70(a) and 85(a) of the Health & Safety at Work Act 2015 for training of Health and Safety Representatives.
Workplace H&S Risk Assessment (H&S Rep Stage 2):
You will have completed the H&S Rep Initial Training course prior to attending this course.
This one day course will give you practical knowledge and skills to help you better identify hazards and assess, control, monitor, and review risks, as a manager or supervisor.
You’ll be able to confidently use a set of practical tools to improve health and safety risk assessments in your workplace.
The course uses state of the art virtual reality scenarios and case studies, to allow you to apply your new skills in a workplace environment. And it includes a take away toolkit, complete with health and safety advice, tips, information, and definitions.
This course has been designed for people in roles who need to understand how to conduct a risk assessment and communicate effectively with others.
You will gain NZQA standards via an assessment, which will need to be completed and returned to Impac following the workshop.
Health & Safety Rep (Sage 3):
You will have completed the H&S Rep Initial Training course and Workplace Health and Safety Risk Assessment (aka H&S Rep – Stage 2) prior to attending this course.
This two-day course will help you have a more active part in injury management and health and safety planning in your workplace.
After completing this course, you’ll be able to:
The course has been designed for experienced representatives and anyone who has health and safety responsibilities in the workplace.
You will gain NZQA standards via an assessment, which will need to be completed and returned to Impac following the workshop.
Risk Management:
This is a half day course – the purpose of this training is to inform you of:
Fire Extinguisher & Evacuation:
This is a half day course – the purpose of this training is to inform you of:
More information, course dates and times, as well as additional “Training by Request” courses, can be found here.
Kindly also be reminded that this is a good time of year to complete an On-line Ergonomic Assessment. We recommended that all staff complete this at least every 2 years or after you have moved to a new desk, your department has been relocated (even if keep your own desk and chair) or you have received new furniture or equipment.
To start your On-line Ergonomic Assessment click here. REMEMBER TO CLICK F5 IF THE VIDEO DOESN’T START ON OWN AFTER A FEW SECONDS.
Please feel free to contact the Health & Safety Team at any time.
Ngā mihi nui
Lo Botha
Health & Safety Administrator | Tautāwhi
Thank you to our library managers for the Christmas lunch last Friday.
Photos of the award winners (along with some Customer Service Team photos) are saved here: K:\LIBR-Library\Operations\Photos\Staff-and-leaving-functions\Christmas Lunch 2019
Tim O’Sullivan
Message from Jude
ASC will be closed all day on Wednesday, 4 December, as staff will be attending the Southern Hui at Lincoln University. It will be business as usual again on Thursday, 5 December. However, on Friday, 6 December we will be shut from 11 am, as our team will be attending our annual Student Success get together at Riccarton House. Normal services resume again on Monday, 9 December.
per Tim O’S
Our UC H&S office have produced a newsletter which contains interesting news and updates.
Please view it here:
K:\LIBR-Library\Health-Safety\Counterculture-items\UC H&S Newsletter Nov 2019.pdf
Tim O’Sullivan
message from Barb Fletcher (UC FM)
“Just informing you that the Hot Water in Puaka James Hight will be turned off at 12.30pm today to do emergency repairs. It is due to be turned back on about 4pm this afternoon.
We apologise for any inconvenience that this may incur.”
Tim O’Sullivan