Category Archives: Updates from UC staff

Important information for students from UC staff.

A check in from your UCSA President and VC…

Vice-Chancellor Cheryl de la Rey and UCSA President Tori McNoe are checking in to congratulate you on your commitment to your studies and adaptability throughout semester one.

Email | COVID-19 update – Semester 1 exams and Semester 2 plans

Kia ora koutou,

It’s great to see life back on campus again – and especially good to see some of you in our cafes and studying in the library.

UC’s priority continues to be the safety and wellbeing of our students and staff, while supporting the Government in eradicating COVID-19 from Aotearoa New Zealand.

A number of hygiene and physical distancing measures are in place on campus (see below). You’ll find plenty of hand sanitiser across Ilam and Dovedale campuses, click here for maps to show you where. 

Study spaces are open in Karl Popper, Ernest Rutherford, Engineering Core, Rehua, Erskine, and the Undercroft; as well as Computer Labs in Erskine, and are all subject to the physical distancing rule. Please ensure you also continue to scan either your Canterbury Card or a QR code with your mobile phone when entering buildings and spaces around campus. Location tracking is required by the Government so data can be used for contact tracing if necessary. 

As we near the end of Semester 1, we wanted to ensure you have all the information you need to successfully complete your exams and to provide you with some information about what to expect in Semester 2.

Semester 1 assessments and exams

Booking a quiet exam space
Thanks to everyone who responded to last week’s poll about your needs during the exam period. If you wish to, you can now book a quiet space on campus where you can sit your exams in the Semester 1 examination period (8-20 June).

Bookings are for a quiet space in a standard teaching room where you can use your own laptop or suitable device. While we do have some computers available, because of physical distancing requirements, space is limited and you will need to indicate you require a computer when you fill in the form.

Your booking must be received no later than 5pm three working days before your exam, and on the day of your exam you should report to your allocated room with your Canterbury Card. More information, including the link to the booking form is available here>

Semester 1 exam FAQs
Got a question about doing your exams online? There are updated FAQs available under Information for All Students here> 

They cover everything from what to do if you experience technical difficulties to whether exams are open book. If you have any additional questions about your exams please contact your course coordinator. 

Grades in light of COVD-19
We recognise that the impacts of COVID-19 have been wide ranging and that students have been impacted in many different ways. Please be assured all UC students will be treated compassionately with regards to assessment and grading for Semester 1, 2020.

Essentially, scaling will be determined by looking at whether the class average has gone down from previous years. If the average has gone down, UC will scale the class grades to match how previous years have performed. It means that grades are increased exactly by the harm suffered rather than arbitrarily. Read more>

If you have been significantly impacted then you should apply for Special Consideration here>

Parking permits – reimbursements
Students who held parking permits during COVID-19 Alert Levels 3 and 4 will not need to pay for time unused. See what types of reimbursements are available here>

Please email UC Security – with the details of the reimbursement you are seeking. The Security Office will then guide you through the process for receiving your reimbursement.

Semester 2 – teaching on campus
We’re preparing for teaching on campus in Semester 2 and expect most students will be able to return to UC and continue studies when the second semester starts on Monday 13 July. Depending on the Alert Level we are operating under, physical distancing measures and location tracking requirements may continue to be in place on campus.

For some students who are at higher risk of severe illness, or students that are unable to enter Aotearoa New Zealand due to border restrictions, alternate arrangements will be in place for you to continue your studies in Semester 2.

We will provide further details about plans for Semester 2 over the coming weeks as we hear more from the Government about requirements and alert levels.

Registration form Semester 2 – students at high risk of severe illness 
A registration form will be available on Friday for students studying at UC in Semester 2 who are at higher risk of severe illness from COVID-19, or living with people at high risk. Completing this form will help us to plan for the second semester and ensure your individual needs are met. A student blog will be posted on Friday with the form.  

Hygiene and physical distancing
From our student survey the key concern about returning to campus was that other students would not take health and safety measures seriously. We each have an important role to play in keeping the entire UC whānua safe. Please continue physical distancing and hygiene practices at Alert Level 2:

  • When on campus aim to maintain physical distancing greater than 1 metre apart
  • Cough and sneeze into your elbow or cover your mouth and nose with tissues
  • Wash your hands with soap and water often (for at least 20 seconds) and dry thoroughly
  • Don’t touch your face
  • If you’re feeling unwell, play it safe and stay at home.

You will see posters around campus reminding you of these practices.

The UC Health Centre is also open and there to support you. They’re operating a little differently to take all the essential steps to protect patients and staff, read more>

UC staff will continue to work with students to ensure you reach the best possible outcomes for your studies in Semester 1 2020, and for the remainder of 2020 and beyond.

Ngā mihi,

Michel Fivet
UC Incident Controller

Booking form for sitting tests and exams during the Mid-year Examination Period: 8 – 20 June

We understand that this is a challenging time for our students, so we are looking at ways to help make the upcoming Examination Period as smooth as possible. 

Based on results from the poll over the weekend, arrangements are being made for students who need a quiet space while sitting their online exams or tests. A booking system will be put in place to allocate space to those who need this.

If you need a quiet space on campus to sit your exam or test in the Mid-year Examination Period (8-20 June), please fill out the booking form here>

Your booking must be received by the Examinations Office no later than 5 pm three working days prior to your exam. We will send you an e-mail advising you which room you have been allocated.

Please note: Bookings are for a quiet space in a standard teaching room where you can use your own laptop or suitable device.  While we do have some computers available, because of physical distancing requirements, space is extremely limited and you will need to indicate you require a computer when you fill in the form.

On the day: You should report to your allocated room with your student card. While we will endeavour to create a quiet room for you to take your exam, there may be some background noise. Please be considerate of other students when arriving, leaving and during the course of your exam/s.