All Staff Graduation Memo

Kia ora koutou,

The following information is for those involved in the Ōtautahi Christchurch Graduation ceremonies in December 2019.

Graduation dates
Graduation ceremonies will be held on 18 and 20 December 2019 in the Christchurch Town Hall’s Douglas Lilburn Auditorium as follows:

Wednesday 18 December 2019

  • 10am College of Education, Health and Human Development| Te Rāngai Ako me te Hauora
  • 2pm College of Business and Law | Te Rāngai Umanga me te Ture

Friday 20 December 2019

  • 10am College of Engineering | Te Rāngai Pūkaha and College of Science | Te Rāngai Pūtaiao
  • 2pm College of Arts | Te Rāngai Toi Tangata

Printed programmes will be provided in the Douglas Lilburn Auditorium.

All UC staff are invited to be part of the stage party. If you wish to take part please contact Karen Reynolds (phone ext. 95512 or email karen.reynolds@canterbury.ac.nz) by 4.30pm on Friday 6 December.

Full academic dress will be worn
Hire of academic dress can be arranged through departmental offices. Hired regalia may be collected on the day before Graduation from Graduate Women Canterbury (GWC) on Dovedale Campus, at the corner of Dovedale & Solway Avenues (formerly the Music Building). The GWC holds very limited stocks of Waikato PhD regalia so prompt ordering is advised.

Arrangements for the ceremonies at 10am on Wednesday 18 and Friday 20 December
All members of the stage party are requested to assemble in Market Square at The Arts Centre at 9am.

Arrangements for the ceremonies at 2pm on Wednesday 18 and Friday 20 December
All members of the stage party are requested to assemble in Market Square at The Arts Centre at 1pm.

In the event of wet weather, please assemble in the first floor Choir Assembly area at the west end of the Town Hall where there is room to robe prior to being marshalled into processional order.

Ngā mihi,

Jeff Field
University Registrar | Pouroki

Civility at UC – not to make assumptions

Last week we welcomed to campus visiting academic Professor Michael P Leiter, PhD (U of Oregon) MA (Vanderbilt) BA (Duke), an expert on the psychology of work and Professor of Organisational Psychology at Deakin University.

It was wonderful to see such a great turnout at Michael’s research seminar and the all-staff combined “Weaving the Rope” and “Blue CLUES” sessions. Around 300 people heard him speak at these events.

Michael talked about the importance of workplaces as a community and how belonging is vital. Michael uses the 4A’s a as a model to define civility.

  1. Acknowledge – which can be as simple as saying good morning to each other.
  2. Accept – inviting people to join in.
  3. Appreciate – giving thanks.
  4. Accommodate – inconveniencing yourself a bit to help someone else fit in with the flow of what’s going on.

Michael showed us the importance of intention and intensity of social interaction. Often we don’t know what message was intended, therefore we make assumptions (rightly or wrongly) about the intentions of others.

Michael talked about how his research shows that people tend to see themselves as being more civil than others perceive and that on average people experience a ratio of 5:1 civil to uncivil interactions when at work – which shows there’s a lot of room for improvement. For those who have their own LSI1&2, take a look and see what your results tell you in relation to this.

So what can staff do??

Michael suggested staff recruit a friend or workgroup to start modelling civility with.

What can leaders do??

Michael talked about leaders playing a large role in setting an example and promoting civility and respect and suggested putting civility on the agenda and adopting a sound Problem Solving framework as a good starting point. Check out the Problem Solving methodology UC has adopted.

Link to Organisational Culture

I see strong alignment between what Michael shared with us and the work we are doing to move UC towards our desired culture. For example, our culture survey measures now we feel about:

Respect for Members “The extent to which people are treated in a fair and just manner both in general and with respect to developmental opportunities”.

Empowerment “The extent to which people are given the authority, resources, experience and opportunity to perform their tasks autonomously”.

Use of Rewards, Use of Punishments, Significance, Interdependence – the list goes on….

If we can move these levers for change in a positive way, we can begin operating in a more constructive way which leads to greater Role Clarity, Motivation, Satisfaction and less Stress, which in turn lifts the performance of the individuals and the organisation as a whole.

Team Management Profile (TMP) is another tool we use to enhance team dynamics.

You’ll find Michael’s video and presentation under the Blue CLUES Intranet page and the Weaving the Rope Intranet page

If you would like assistance on how to kick-start a conversation about civility and respect within your team then get in touch with your Manager or HR Advisor. The 4 A’s is a great place to start!

Ngā mihi

Rachel Dillon

OD Advisor

Using Blended Learning to Develop the Optimal Self

The final Canterbury Branch event for the New Zealand Association of Training and Development (NZATD) is titled “Using Blended Learning to Develop the Optimal Self” and is being held at the Ilam Homestead on November 21 from 5.30pm to 7pm.

Please visit the NZATD website to find out more and/or to register. There is a small fee of $5.00 for UC staff to attend.

The new Identity & Access Management solution is going live soon

What is happening?

The Identity & Access Management Programme (IAM Programme) is replacing the aging and unsupported back end solution of the current IDMS system.

IAM Project
IAM Project
When is it happening?

The new IAM platform will go live on the weekend of the 23 & 24 November, replacing the current solution.

Who is impacted?

Staff, visitors and students are impacted. Visit the IAM Project Intranet site (staff access only) to see in detail what is changing for each group.

A new password tool is coming!password_tool_iam

Existing staff, visitors and students will use the new password tool to change their password:

  • The new password tool will be accessible via the ITS Website and users will be re-directed to an external site with a url name of okta.com
  • Existing staff can login with their current user code and password and need to enter the following:
    • a second personal email address (not shared with other systems),
    • a mobile phone number
    • and choose a security image
  • New staff, student and visitors will be send a welcome email to their nominated private email address with a link to the new password tool (okta.com) to set a password. They have to enter the same details as above.

Note: Mobile phone number in the new password tool are not shared with anyone or any other systems. They are only held for the purpose of a 2nd authentication factor (i.e. text message code).

Benefits of the new  IAM solution are:

Providing single sign on capability – sign on once for multiple IT applications,

Faster provisioning of default access for new staff, visitors and students,

Enhancing Self-Service – new Assyst tiles for requesting additional access to resources,

The ability to streamline Access Management Services – get access to systems more easily with automation, which can be enhanced in future,

Better protecting identity and access information while the user experience is ensured,

More quickly synchronising password changes with downstream systems,

The solution is adaptable and can grow with the needs of UC,

Integrating new IT systems more easily

If you have any questions regarding the IAM Programme, please do not hesitate to email us at identityproject@canterbury.ac.nz.

Ngā mihi nui

The IAM Project Team


See previous IAM related communication:

Keeping UC staff informed