Lost all your notes?

Below is the hidden trap in recording your notes in someone else’s calendar meeting, or in a recurring meeting.

Has this happened to you? You have been writing notes in your individual Outlook calendar appointments, which have been created by someone else (and you are an Invitee), or which are recurring meetings created by you or by someone else.

All good? Well yes – in itself that’s a brilliant method of keeping the notes for a meeting close to hand, until the author/owner of the meeting or series (who could even be you) changes something and updates the meeting or the whole series and suddenly all your notes are gone. Permanently.

In a nutshell, here are the conditions in which this can happen:

  • you are not the owner of the appointment, and that owner
    changes or cancels the appointment, which erases your notes
  • the appointment is part of a recurring series that someone else has created, and the owner updates the series, which overwrites any individual differences between the appointments in the
    seriesand erases your notes
  • the appointment is part of a recurring series that you have
    created and you update the series, which overwrites any individual differences between the appointments in the series and erases your notes

All of these scenarios lead to you losing the notes you have recorded under each individual appointment.

The solution? Don’t do it. Record you your notes somewhere else.


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