What is changing for Department/School Administrators? – IAM Project Update

What is changing for Department/School Administrators, Notification Recipients, and Access Arrangers?

IAM Project
IAM Project

The Identity & Access Management Programme (IAM Programme) is replacing the aging and unsupported back end solution of the current IDMS system with the aim to modernise and future proof the IAM solution within UC.

Visit the IAM Project Intranet site (staff access only) to see what is changing for each group.

By the end of this year a new IAM platform will be implemented, replacing the current solution.

The following changes will be made due to the implementation of the new platform, that will impact Department/School Administrators, Notification Recipients (previously known as IdMS Recipients), and Access Arrangers?

Password
  • Notification recipients will no longer receive initial passwords for new staff and visitors. The password will be directly sent to new staff/visitors nominated email address. If no email address is available the information if flagged with the IT Service Desk. Note: The email confirmation to notification recipients with user code and list of default resources will remain.
  • A new password tool will be implemented (one password tool for everyone where to change your password). Note: Jade SMS and Oracle Financials are not affected at this stage.
Visitors
  • A new Visitor Database (behind the scenes) will be implemented.
  • New visitor records will no longer be entered into UCPeople/PeopleSoft.
  • The Service Request for Visitors (SharePoint form) (UC staff access only) will be integrated to the new visitor database.
  • Visitor Process ownership will change from HR to ITS.
  • Visitors will no longer automatically receive Skype for Business and a Skype for Business phone number. If one is required, it can be requested via Assyst/IT Service Desk.
Provisioning & De-provisioning
  • Automatic provisioning of automatically assigned resources (for new staff, students and visitors).
  • IT account will be disabled midnight of last day of employment/visit.
  • UC Data will be removed – + 30 days after contract/visit end date, + 90 days for students.
  • Identity will be kept for life.
  • New Assyst tile for requesting additional access to resources (e.g. all Staff Mailing Distribution List, additional Network /Drive access etc.).
Other
  • Multi-Factor Authentication (MFA) capability will be enabled.
  • Single sign on capability for multiple IT applications will be enabled.

If you have any questions regarding the IAM Programme, please do not hesitate to email us at identityproject@canterbury.ac.nz.

Ngā mihi nui

The IAM Project Team


See previous IAM related communication: