All posts by Jodie Flowerday

Senior Policy Advisor - Vice Chancellor's Office

New Resources for UCPL document writers

Want to know how to improve your policy drafting  or where to start if you are new to drafting  documents ? Want to know where to find Contact Officer details when you have queries on a  UC Policy Library (UCPL) document?  Read on to find out the answers.

Policy documents held in the UC Policy Library show role titles rather than staff names, as the people in these roles can change frequently.

It can be hard to find contact details for some members of UC staff on the UC web so to make identifying and contacting UCPL Contact Officers easier, their contact information is now accessible via the UC Policy library>

The Policy Unit has also developed a policy drafting style guide for writing documents that  staff can use. 

The recent UC Admin Plus session on drafting documents provided  more detailed instruction on how to write a policy document, this  resource can be used for drafting other types of compliance documents as well.

If you have any queries about writing policy and/or other compliance documents, feel free to contact the Policy Unit at: ucpolicy@canterbury.ac.nz.

Reporting serious wrong-doing: Protected Disclosures Act – Internal Procedures and Codes of Conduct

Reporting “serious wrong-doing” or “whistle-blowing”

UC has a policy on how staff are to report ‘serious wrong-doing’  (as defined by the Protected Disclosures Act 2000) and how those handling a disclosure are to behave.

A protected disclosure offers employees some protection, in certain circumstances, from detrimental actions or consequences of reporting serious wrong-doing .  Our policy on this is the Protected Disclosures Act -Internal Procedures and Code of Conduct, which is available via the UC Policy Library.

This policy is  under review, but staff should still note its existence.

Any enquiries on the policy can be directed to the Registrar, Jeff Field.

UC Policy Library: Protected Disclosures Act – Internal Procedures and Code of Conduct

UC has a policy on how staff are to report ‘serious wrong-doing’  (as defined by the Protected Disclosures Act 2000) and how those handling a disclosure are to behave. 

A protected disclosure offers employees some protection, in certain circumstances, from detrimental actions or consequences of reporting serious wrong-doing .  Our policy on this is called Protected Disclosures Act -Internal Procedures and Code of Conduct, which is available via the UC Policy Library.

This policy is currently under review, but staff should still note its existence.

Any enquiries on the policy are to be directed to the Acting Registrar, Bruce White.

UC Policy Library search pages now available on the website

The UC Policy Unit has worked on improving the search function of the policy library and to enable a better search result when looking for policies, the search pages have been migrated on to the website. 

An A-Z search function will be added to the search pages shortly, so policies can be browsed in alphabetical order.

If you are looking for other sources of policy information such as regulations, UC plans or related UC webpages, please use the main search function on the UC website instead.

Links to some of the other webpages holding  policy information are also available via the UC Policy Library homepage here>

The Policy Unit would like your thoughts on how easy it is to find what you are looking for in the UC Policy Library, or if things you would expect to see are not coming up after your search. To provide feedback, please contact ucpolicy@canterbury.ac.nz with your thoughts.

Policy News! UCPL Policy administration improvements

Good news for Contact Officers and Approval Authorities!

The Policy Unit are developing a new engine room using Sharepoint 2013. This is being developed taking into account feedback from Contact Officers.

The new features being developed include

– Dashboards for Contact Officers and Approval Authorities to see what policies they are responsible for, when they are due for review and where they are at in the the review process;

– An “open access” version of the document where all staff can provide feedback and comments should they wish.

Training will be provided to the Contact Officers and Approval Authorities when these changes go live.

More updates to come!