Category Archives: Announcements

New general password tool and Identity & Access Management platform is now live (Jade/Oracle Financials not affected).

Tēnā koutou katoa,

After a long weekend of implementation work by the project team UC’s new IAM solution is in production.

The new method of migrating data allowed the data to be entered into the new environment within the allocated change window.

Testing was successfully completed on staff, student and visitor data, with all tests meeting the required standards.

 

IAM Project
IAM Project

The project team is ready to carry out support of the environment for the next couple of weeks as things settle down.

I would like to thank the project team for their hard work over the weeks building up to today and the long hours worked this weekend.

The UC ITS website pages and links have been updated accordingly.

Where can I get help?

Please contact the IT Service Desk for assistance.

What has changed?

Find out what has changed for students, staff and visitors on the IAM Intranet site.

Note: Jade SMS and Oracle Financials are not affected. Those systems manage passwords themselves. There is no change to how password changes will occur in Jade SMS and Oracle Financials.

Further questions?

If you have any questions regarding the IAM Programme, please do not hesitate to email identityproject@canterbury.ac.nz.

Ngā mihi o te Kirihimete me te Tau Hou | Seasons greetings for Christmas and the New Year

Paul O’Flaherty

Executive Director – Human Resources | Kaihautū Matua Pūmanawa Tangata
IAM Project Sponsor


See previous IAM related communication:

New statement from Hon. Kit Toogood QC

The University has received a further statement from the Former High Court Judge Hon Kit Toogood QC, who is leading the independent investigation into the delay in discovering the death of a student at Sonoda Village residential hall.

Update on timing of release of report on the Mason Pendrous investigation

I have now completed my independent investigation into the delay in finding Mason’s body and the policies and procedures relevant to student welfare issues.

However, before I am able to report my findings and recommendations, two significant processes need to be concluded:

  1. Although my inquiry is separate from the coronial process, the Coroner’s findings about the place and cause of Mason’s death will be significant.  They are not yet available.
  2. Following the conclusion of the inquest process, natural justice requires me to consult the University, CLV and Mason’s family so I can take the views of each into account before I provide a final report.

I appreciate the University’s request that I should provide the report in a timely manner.  I will work to release it as soon as I can.

Hon. Kit Toogood QC

December Staff Forum | Te Wānanga Kaimahi 2019 – thank you

Thanks to all those who joined us for our Staff Forum | Te Wānanga Kaimahi this week. Some 520 staff attended the event.

Please take five minutes to complete the staff survey before 19 December. This will help us to improve these events in the future and ensure they remain relevant, engaging and informative.

If you missed the forum, a video recording is now available on the Staff Forum intranet page>

Chancellor | Tumu Kaunihera reflected back on the year, signifying the end of the UC Futures Programme.

Vice-Chancellor | Tumu Whakarae then looked forward, sharing UC’s future direction as it looks ahead to 2020 and beyond.

This year’s final staff forum was opened with a mihi whakatau and closed with a karakia to bless the food, delivered by mana whenua representative Corban Te Aika.

UC staff gathered to enjoy manaakitanga catered by locally founded Christchurch business Fritz Wieners, on our newly constructed Beatrice Tinsley Plaza.

Find out more on the topics raised:

  • Visit the UC Strategy website – Tangata tū, Tangata ora to read and download the full strategy.
  • Uni-Voice – an ongoing forum for people prepared to make a difference for the university, and for our community. Members of the university community are encouraged to write blogs and start conversations to inspire change in the workplace. Get in touch>

Professor Megan McAuliffe as Dean of Postgraduate Research | Te Amo Rangahau

Tenā katou,

I am very pleased to advise the new appointment of Professor Megan McAuliffe as Dean of Postgraduate Research | Te Amo Rangahau, replacing Professor Bryce Williamson who is retiring from this role at year-end.

Professor McAuliffe will be seconded to the Vice-Chancellor’s Office and lead the Postgraduate Research Office from her position in the School of Psychology, Speech and Hearing for a period of two years, with effect from mid-January 2020.

Professor McAuliffe will be responsible for leading the strategic development of postgraduate research at UC, and ongoing oversight of progressing our Doctoral students through their studies. As outlined in UC’s new institutional strategy, we have particular aspirations in ensuring our Doctoral students contribute to the agenda of UC being an internationally recognised research intensive university, and progressively growing our Doctoral student numbers to over 1300 over the next 4-5 years. Megan’s leadership will be integral to crystallizing these objectives. I know Megan looks forward to working across the Colleges, interacting with staff, and will bring new perspectives to our postgraduate research programmes.

I would also like to take this opportunity to thank Bryce for his sustained contributions to the Postgraduate Research Office over a number of years, including his prior role as Associate Dean Postgraduate Research (Scholarships), and more recently as the Dean. He has advanced a number of complex and largely unseen initiatives, and his deep and sincere support of UC’s Doctoral students is to be commended.

Ngā mihi

Ian Wright

Deputy Vice-Chancellor | Tumu Tuarua

A new general password tool and Identity & Access Management platform is now going live this weekend (Jade/Oracle Financials not affected)

Tēnā koutou katoa,

Due to technical issues outside the control of the UC team the implementation of the new IAM solution was postponed.

The new general password tool, together with the new Identity & Access Management (IAM) platform, will now go live this weekend.

Note: Jade SMS and Oracle Financials are not affected. Those systems manage passwords themselves. There is no change to how password changes will occur in Jade SMS and Oracle Financials.

IAM Project
IAM Project
What is happening?

The IAM platform is replacing the aging and unsupported back end solution of the current IDMS system with the aim to modernise and future proof the IAM solution within UC. This means that the back-end technology will change and a new password tool will be implemented. As a result there will be some technology and process changes for staff, students and visitors.

When is it happening?

The new IAM platform will go live on the weekend of 7 and 8 December 2019.

What does this mean for you?

The upgrade will allow UC to provision accounts and accesses much faster and more accurately than in the past. It also allows UC to integrate with cloud-based solutions in future.

UC staff, students and visitors will use the new general password tool to change their password as required.

The new general password tool will be accessible via the ITS Website and users will be re-directed to an external site with a url name of okta.com.

Existing Staff, students visitors

Existing staff, students and visitors can login with their current user code and password and need to enter the following:

  • a personal email address – mandatory (not shared with other systems) – when added you will receive a confirmation email to this address
  • a mobile phone number – not mandatory (not shared with other systems),
  • and choose a security image (see selection image for an example. Once set the image will be displayed each time you login)

New staff, students, visitors

New staff, student and visitors will be sent a welcome email to their nominated private email address with a link to the new password tool (okta.com) to set their password. They have to enter the same details as above.

Note: Personal email addresses and mobile phone numbers in the new password tool are not shared further and are only held in the password tool for the purpose of an additional source of authentication (i.e. verification email or text message code). The additional source of authentication is used to send either an email or a text message to verify the change/set of the password.

Visit the IAM Intranet site (staff access only) to see in detail what is changing for each group at UC.

Automated email to staff from Okta

This is to let you know that later this week all existing staff and visitors will receive a system generated email from Okta (which is part of the new IAM solution).

Students will have received an email very similar to this over last weekend.

There are no actions required from your side.

The system generated email will look similar to this one:

IAM Okta Automated Email

 

 

Who has been consulted and involved about the changes?

The IAM programme is supported by a technical and non-technical User Reference Group (URG) and the IAM Business Champion Group with more than 140 representatives from across UC who provided feedback and input to the current solution over the past 2 years.

Where can I get help?

Please contact the IT Service Desk for assistance.

If you have any questions regarding the IAM Programme, please do not hesitate to email identityproject@canterbury.ac.nz.

Ngā mihi nui,

Paul O’Flaherty

Executive Director – Human Resources | Kaihautū Matua Pūmanawa Tangata
IAM Project Sponsor


See previous IAM related communication: