Category Archives: Learning & Development

Health & Safety Training Courses 2019

The 2019 H&S Training Schedule has been finalised and enrolments are now open for the H&S Core Training.

  • Comprehensive First Aid (Unit Standards 06400, 06401, 06402)  – If your role requires that you have First Aid Certification please enrol onto this course. Enrolments for General First Aiders are reviewed, and approved based on the level of cover per area. If you have several First Aiders in your area your enrolment may not be approved.
  • First Aid Revalidation – If you are a First Aid Certificate holder please check you expiry date (can be found here), and book onto a corresponding Revalidation course. You have 3 months from the expiry of your certificate to revalidate, otherwise you will need to take the 2 day Comprehensive course. 
  • Field Activities Training – If your role requires you be a Field Activity Leader or Deputy Leader, you will need ensure that you have attended the Field Activity Training.  If you have not attended the training in over 2 years, now would be a good time to refresh your training. Should anything happen on any Field Trip that you are leading the investigators will be looking at your training record to ensure that you have met your obligations.
  • Fire Extinguisher and Evacuation Training – This course is relevant to all staff, particularly named Building and Floor wardens, but as important to any staff who work in areas that are ‘First to Armband’ such as teaching spaces. It is facilitated by Fire Fighting Pacific, and includes a practical Fire Extinguisher use, which increases your confidence to pick up an extinguisher and use it to clear your exit if needed.
  • Risk Management – This course should be attended by all staff who identify, control, and monitor hazards and risks in their area of work (that is possibly everyone).
  • Health and Safety Rep Training – Please contact Angie Willington for information relating to your H&S Rep training.

Please discuss your training requirements with your manager and complete any enrolments via UCPeople.

If you have any questions regarding enrolling in a course please contact, or phone Marjorie Blake.

Configuring Out of Office Reply for a Shared Mailbox

Do you manage a shared mailbox in Microsoft Outlook?

Now that it’s Christmas and you may be thinking about switching on Automatic Replies (Out of Office), doing so for a shared mailbox can be a real battle. Christmas is all about The Good News and there’s good news here too: there is an easy way to do this.

The easiest way to switch on Automatic Replies (Out of Office) for a shared mailbox is to do so through Outlook Web App.

This is actually pretty quick and straight forward, so don’t be put off by all the steps in the instructions below. Just forge on!

  1. Log in to Outlook Web App (OWA)
    – by following these steps
    – or by clicking this link

Now you are logged in to OWA, all you need to do is access the shared mailbox and switch on Out of Office.

2. Access the shared mailbox
Click your name in the upper-right corner of the OWA window
(a dialogue box appears titled Open Other Mailbox)
Enter the name of the shared mailbox you’d like to add the Out of Office reply to, then click Open (the shared mailbox opens)

3. Switch on Out of Office
Click options in the upper-right corner (just below where your name was before you opened the shared mailbox)
Click set automatic replies
Set up your Automatic Reply, ensuring you consider replies to senders inside the organisation and outside the organisation
(to get started, click the radio button titled Send automatic replies)
– you can set an automatic start and end date/time if required
Click Save in the lower-right corner (it has a green tick next to it).
When you are finished, click sign out  in the upper-right corner.

If you have a Tech Tip suggestion, please let me know.

For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Merry Christmas! Meri Kirihimete! Whiria te Taura Tangata #12

With the completions of the College of Arts and the College of Engineering Culture surveys this month and the opening of the Health Centre survey, we have now invited all UC staff to contribute their views on desired and actual organisational culture.

Thank you to all those who continue to analyse their results, with the desire to make a difference in the way we all work together.

Meri Kirihimete!

Karen Mather and Karen Grant, Organisational Development

Use Ctrl+F to Search Webpages and Documents

If you are searching for something on a webpage, in a PDF, a Word document, a PowerPoint presentation, or many other digital formats, this is a really quick way to make your task easier:


Hold down the Ctrl key on your keyboard and press the F key. This activates the Find function.

Different programs behave differently in exactly how this is displayed but, after you have pressed Ctrl+F, look around the top, sides or bottom of the program window and you will usually see a box in which you type in the word or phrase you are searching for. (You don’t have to click into the box, just press Ctrl+F and start typing your word or phrase, and then press Enter).

Next to the Search box is then usually displayed the number of times the result has been found. Often, each occurrence of the word or phrase is highlighted too. You can then tap the Enter key to move through each result one by one, or click the next or previous arrows which are often a feature of a Search box. In some programs such as Word and Acrobat the entire sentence is displayed and you can click the sentence to be taken to that page.

Thanks again to Shannon Miller for this Tech Tip suggestion.
If you have one, please let me know.

For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Promoting your research in the media – Royal Society-led workshop 7-8 Feb 2019 – apply now

UC will be hosting the Science Media Centre’s first Science Media SAVVY workshop for 2019 over two days, 7-8 February, on UC’s Ilam campus.

Applications will close on 10 January 2019, so please get your application in before Christmas to avoid a rush after the holidays. It’s an excellent workshop, which Professors Tim Bell, Angus McIntosh, Jon Harding and other participants can attest to.

Entry to Science Media SAVVY workshops is by selection. There is usually high demand for the 12 available places in each SAVVY workshop.

What is it?
The Royal Society’s Science Media Centre leads a highly acclaimed series of media and communication skills workshops for researchers and scientists (including all those who use scientific methods in their research – not exclusively engineering and science disciplines) across New Zealand.

Participants gain practical techniques to improve communication, deal with nerves, adapt their message to their audience and respond effectively when an interview becomes challenging. The workshop offers strategies to successfully navigate a range of media encounters, with take-home lessons that also apply to improving stakeholder engagement, funding applications, public talks and outreach.

Evaluation survey results showed that most participants have ongoing, positive contacts with media following the workshop, feel more confident and effective as communicators and can identify impacts on their careers including new research collaborations.

Successful applicants for the workshop will be:

– Currently active researchers, in any field, employed in New Zealand
– Able to identify a research project or area of expertise of potential interest to media
– Experienced with media and/or likely to encounter media interest in future
– Highly motivated to strengthen their communication skills and confidence levels

Course fees for the two-day workshop are $595 +GST. (There may be additional needs-based funding support available – refer to the application form.)

Please contact Margaret Agnew if you have any questions about the Media SAVVY course (or you require media training or media advice).