Category Archives: Organisational Development

First Tertiary Technicians Symposium: save the date and register interest (ATEM)

Kia ora Technical Staff

I have received information of an opportunity in the New Year. UC is a member of ATEM* so if there is a discount for members, ensure this is applied when registering.

“The Aotearoa ATEM committee is organising a Tertiary Technicians Symposium on the 10th February 2020 at Victoria University of Wellington. The aim of the day is to improve the visibility and recognition of our technical workforce, provide them with an opportunity to network with their peers and help them explore professional development opportunities. This is intended to be an interactive day with workshops to untangle the new Worksafe regulations and some psychological first aid training to help technicians who are encountering students with emotional and mental health issues. We hope to bring in a keynote from Weta Digital for some inspiration followed by a panel of tertiary technicians sharing their career pathways and professional development choices. If that is not enough to get you all excited we are also organising some site visits to other tertiary providers on the morning of Tuesday 11th February for those who are interested in exploring the technical facilities of their fellow institutions.

Date: Monday 10 & Tues 11 February 2020, Venue: VUW, Pipitea Campus.  See more details in our Draft Agenda and please register your interest via email and we will notify you of the opening of the registrations as soon as they open.”

*Association for Tertiary Education Management

Grants for initiatives to boost gender equity and equality

Further to my recent post on ACU membership benefits, this is a heads up that ACU offers an annual grant to member universities to support initiatives that will boost gender equity and equality.

They say…. “The grants can be used for a diverse range of projects, workshops, and events in areas such as:

  • Supporting women in leadership
  • Raising awareness of sexual harassment and developing anti-sexual harassment initiatives
  • Supporting women in science and research
  • Creating effective institutional policies
  • Mainstreaming gender equity into the curriculum.”

Keep an eye on their site for the opening date.

Karen Mather, Organisational Development Manager, Human Resources

Leverage our membership of the Association of Commonwealth Universities (ACU)

Membership Benefits

The University of Canterbury is a member of the Association of Commonwealth Universities (ACU). Our membership provides access to a number of exciting, interesting and challenging opportunities such as conference grants for early career academic staff, academic fellowships, and grants to support initiatives that will boost gender equity and equality.

There are opportunities to “Get Involved” – collaborations across the Commonwealth e.g. “Global challenges”, “Access and inclusion”.

There’s also a range of opportunities for our students including scholarships, summer school grants, and fellowships.

Current opportunity promoted on the ACU site

“A Queen Elizabeth Commonwealth Scholarship is a unique opportunity to study for a two-year Master’s at an ACU member institution across the Commonwealth.

Through cultural exchange and academic collaboration, Queen Elizabeth Commonwealth Scholars help bring about positive change and find solutions to the shared challenges we face – both in their home countries and those that host them. Applications are open until 15 January 2020.   Find out more on our website

Newsletter “acu syntHEsis”.

I will endeavour to publicise opportunities as they arise but the best way for you to be sure of current rounds in a timely way would be to subscribe to their newsletter.

The newsletter is monthly. The current issue is available via the ACU Synthesis link. To subscribe and keep in touch with news and opportunities, email membership@acu.ac.uk.

About ACU

  • The Association of Commonwealth Universities is an international organisation dedicated to building a better world through higher education.
  • International collaboration is central to this ambition: by bringing universities together from around the world – and crucially the people who study and work within them – the ACU helps to advance knowledge, promote understanding, broaden minds, and improve lives.
  • The ACU champions higher education as a cornerstone of stronger societies, supporting its members, partners, and stakeholders as they adapt to a changing world.” (ACU homepage).

Liaison and our information page

  • See our intranet page to access the ACU site
  • I am the liaison person for ACU so talk to me if you want more information.

Karen Mather, Organisational Development Manager, Human Resources.

The new Identity & Access Management solution is going live soon

What is happening?

The Identity & Access Management Programme (IAM Programme) is replacing the aging and unsupported back end solution of the current IDMS system.

IAM Project
IAM Project
When is it happening?

The new IAM platform will go live on the weekend of the 23 & 24 November, replacing the current solution.

Who is impacted?

Staff, visitors and students are impacted. Visit the IAM Project Intranet site (staff access only) to see in detail what is changing for each group.

A new password tool is coming!password_tool_iam

Existing staff, visitors and students will use the new password tool to change their password:

  • The new password tool will be accessible via the ITS Website and users will be re-directed to an external site with a url name of okta.com
  • Existing staff can login with their current user code and password and need to enter the following:
    • a second personal email address (not shared with other systems),
    • a mobile phone number
    • and choose a security image
  • New staff, student and visitors will be send a welcome email to their nominated private email address with a link to the new password tool (okta.com) to set a password. They have to enter the same details as above.

Note: Mobile phone number in the new password tool are not shared with anyone or any other systems. They are only held for the purpose of a 2nd authentication factor (i.e. text message code).

Benefits of the new  IAM solution are:

Providing single sign on capability – sign on once for multiple IT applications,

Faster provisioning of default access for new staff, visitors and students,

Enhancing Self-Service – new Assyst tiles for requesting additional access to resources,

The ability to streamline Access Management Services – get access to systems more easily with automation, which can be enhanced in future,

Better protecting identity and access information while the user experience is ensured,

More quickly synchronising password changes with downstream systems,

The solution is adaptable and can grow with the needs of UC,

Integrating new IT systems more easily

If you have any questions regarding the IAM Programme, please do not hesitate to email us at identityproject@canterbury.ac.nz.

Ngā mihi nui

The IAM Project Team


See previous IAM related communication:

UC Jobs – The new Staff Recruitment Platform is going live next week

What is happening?

Human Resources has been working on a project to replace the current UCPeople/PeopleSoft recruitment module for continuing and long term fixed term staff recruitment with new a recruitment platform.

The new recruitment platform is named ‘UC Jobs’.

Note: University of Canterbury Temporary Vacancy System (UCTV) is not affected at this stage.

This project is in line with the UC Staff Recruitment Strategy and as part of an ongoing commitment to operational excellence and continuing process improvement.

What is changing?

The new staff recruitment platform will enable process and technology improvements across UC and hiring managers will have greater control to move their candidates through the recruitment process. The recruitment business case will now be entered and approved online.

For more details on what is changing refer to HR Intranet: What is Changing? – UC Staff Recruitment Platform (staff access only).

When is it happening?

The new staff recruitment platform will go live next Wednesday 20 November 2019.

What is happening with currently advertised roles?

Current roles that we are in the process of recruiting via the UCPeople/PeopleSoft Recruitment Module are closing on Tuesday 19 November at the latest.

The old  UCPeople/PeopleSoft candidate portal will close at the end of business on Tuesday 19 November. Current roles and applicants who applied via UCPeople/PeopleSoft will still be processed in the old Recruitment system.

From the 20 November all new advertised roles will be posted via the new Recruitment Platform ‘UC Jobs’.

Human Resources will work with each hiring manager individually as new roles to be advertised arise.

Please contact your HR Advisor for further information or visit our HR intranet site: UC Staff Recruitment Platform (staff access only).

Ngā mihi

Paul O’Flaherty

Executive Director – Human Resources | Kaihautū Matua Pūmanawa Tangata


Related Communication: