Category Archives: Organisational Development

The new Identity & Access Management solution is going live soon

What is happening?

The Identity & Access Management Programme (IAM Programme) is replacing the aging and unsupported back end solution of the current IDMS system.

IAM Project
IAM Project
When is it happening?

The new IAM platform will go live on the weekend of the 23 & 24 November, replacing the current solution.

Who is impacted?

Staff, visitors and students are impacted. Visit the IAM Project Intranet site (staff access only) to see in detail what is changing for each group.

A new password tool is coming!password_tool_iam

Existing staff, visitors and students will use the new password tool to change their password:

  • The new password tool will be accessible via the ITS Website and users will be re-directed to an external site with a url name of okta.com
  • Existing staff can login with their current user code and password and need to enter the following:
    • a second personal email address (not shared with other systems),
    • a mobile phone number
    • and choose a security image
  • New staff, student and visitors will be send a welcome email to their nominated private email address with a link to the new password tool (okta.com) to set a password. They have to enter the same details as above.

Note: Mobile phone number in the new password tool are not shared with anyone or any other systems. They are only held for the purpose of a 2nd authentication factor (i.e. text message code).

Benefits of the new  IAM solution are:

Providing single sign on capability – sign on once for multiple IT applications,

Faster provisioning of default access for new staff, visitors and students,

Enhancing Self-Service – new Assyst tiles for requesting additional access to resources,

The ability to streamline Access Management Services – get access to systems more easily with automation, which can be enhanced in future,

Better protecting identity and access information while the user experience is ensured,

More quickly synchronising password changes with downstream systems,

The solution is adaptable and can grow with the needs of UC,

Integrating new IT systems more easily

If you have any questions regarding the IAM Programme, please do not hesitate to email us at identityproject@canterbury.ac.nz.

Ngā mihi nui

The IAM Project Team


See previous IAM related communication:

UC Jobs – The new Staff Recruitment Platform is going live next week

What is happening?

Human Resources has been working on a project to replace the current UCPeople/PeopleSoft recruitment module for continuing and long term fixed term staff recruitment with new a recruitment platform.

The new recruitment platform is named ‘UC Jobs’.

Note: University of Canterbury Temporary Vacancy System (UCTV) is not affected at this stage.

This project is in line with the UC Staff Recruitment Strategy and as part of an ongoing commitment to operational excellence and continuing process improvement.

What is changing?

The new staff recruitment platform will enable process and technology improvements across UC and hiring managers will have greater control to move their candidates through the recruitment process. The recruitment business case will now be entered and approved online.

For more details on what is changing refer to HR Intranet: What is Changing? – UC Staff Recruitment Platform (staff access only).

When is it happening?

The new staff recruitment platform will go live next Wednesday 20 November 2019.

What is happening with currently advertised roles?

Current roles that we are in the process of recruiting via the UCPeople/PeopleSoft Recruitment Module are closing on Tuesday 19 November at the latest.

The old  UCPeople/PeopleSoft candidate portal will close at the end of business on Tuesday 19 November. Current roles and applicants who applied via UCPeople/PeopleSoft will still be processed in the old Recruitment system.

From the 20 November all new advertised roles will be posted via the new Recruitment Platform ‘UC Jobs’.

Human Resources will work with each hiring manager individually as new roles to be advertised arise.

Please contact your HR Advisor for further information or visit our HR intranet site: UC Staff Recruitment Platform (staff access only).

Ngā mihi

Paul O’Flaherty

Executive Director – Human Resources | Kaihautū Matua Pūmanawa Tangata


Related Communication:

Psychology of work, performance and wellbeing – Whiria te Taura Tangata #20

Kia ora e hoa!

I am on the cusp of a week’s leave which will definitely contribute to my own wellbeing.  So this is a short, but hopefully sweet, posting.

Blue CLUES and Weaving the Rope – November – Psychology of work, performance and wellbeing session – next month we are very excited to be co-hosting, along with the College of Business and Law and the College of Science, Professor Michael Leiter from Deakin University, a world-renowned expert in the psychology of work!

Combining Blue CLUES and Weaving the Rope sessions together this time has allowed us run the same one hour session twice on 7 November to give you two options of time. Attendance is limited to 100 people per session.  There’s more information and registration details in this blog.

Weaving the Rope – our inaugural organisational culture sessions for all staff were held late last month. It was good to go back to basics and look at the How Culture Works Model. About 150 people attended and you can see details about what we covered on the OD website soon.

Opening up those silos – an article caught my attention this morning, especially the comments about intra-unit cooperation generally being high (we work well together) but inter-unit coordination is often seen as being problematic (they are difficult to work with).

That situation plays out in many of the culture outcomes across UC’s results. Is that your experience? If so, then the article might be worth five minutes of your time.  Trying to work across silos can be frustrating and detrimental to our wellbeing at work.

“If we want to achieve great things at work, to solve challenging and meaningful problems, and to live and work in constructive cultures — we must cultivate a broader sense of We”.

Ngā mihi, Karen Mather, Organisational Development Manager

Helpful links

 

Psychology of work, performance and wellbeing session

Kia ora koutou,
The next combined Blue CLUES and Weaving the Rope session features Professor Michael Leiter from Deakin University, a world-renowned expert in the psychology of work. Professor Leiter will talk us through workplace civility and respect and how that supports wellbeing and leads to improved individual and organisational performance.

The sessions are on 7 November and are open to all staff.

Blue CLUES and Weaving the Rope support UC’s Organisational Culture Journey, Whiria te taura tangata | Weave the rope of people.

About Michael
Prior to starting at Deakin, Michael was a Professor of Psychology at Acadia University in Canada where he held the Canada Research Chair in Occupational Health and Wellness. While at Acadia University he served as Head of Psychology, Dean of Science and Vice-President Academic. His research on job burnout and work engagement has been widely read with over 70,000 citations in Google Scholar. As part of his commitment to improving work-life quality, he consults with organizations and researchers around the world. Dr Leiter is a co-author of the Maslach Burnout Inventory and the Areas of Worklife Scale and has extensive experience and depth of insight regarding their interpretation.
His current research and consulting focusses on improving collegiality within workgroups. In Australia, he is currently involved in projects addressing workplace civility and job burnout in healthcare, policing, education, and financial services. Much of this work occurs through SCORE (Strengthening a Culture of Respect & Engagement), a workgroup-based approach to improving workplace civility.

Panel: Following this one-hour session, for those who are able to stay, Michael will be joined by Associate Professor Sanna Malinen (Business & Law), Professor Katharina Naswall (Psychology, Speech and Hearing) and Karen Mather (Organisational Development Manager) for a 30 minute panel discussion where light refreshments will be provided.

Combining Blue CLUES and Weaving the Rope sessions together has allowed us run the same 1 hour session twice on 7 November. Attendance is limited to 100 spaces per session.

To register, please choose from
Thursday 7 November 10am-11am Book here

Thursday 7 November 1pm-2pm Book here

I look forward to seeing you there!

Sanna and Katharina will be arranging a guest research seminar during Michael’s visit so please watch out of further details regarding this.

Ngā mihi,

Rachel Dillon,

Organisational Development Advisor

Helpful links
Want to know more about how the “Weaving the Rope” name evolved? 
Find out more about UC’s organisational development 
For further Information on Blue CLUES 

Weaving the Rope – UC’s New Organisational Culture Sessions

Kia ora koutou,

It is my pleasure to announce a new initiative called “Weaving the Rope” which provides organisational culture sessions for all staff.

A constructive culture will help us all to be more innovative, collaborative and fulfilled in our work by creating an environment for us to develop as individuals and teams and contribute to  the overall performance of UC.

Weaving the Rope sessions will be offered 4 times per year and cover topics relating to organisational culture development at UC.

You may have heard of Blue CLUES for the UC Culture Leadership group. Our leaders  found these sessions very beneficial and have therefore supported the Weaving the Rope initiative, which is similar but available to all staff to attend.

The first session will showcase “How Culture Works”. This session will suit everyone no matter where they are in the culture development journey.

Come along if:

  • You’ve not seen any results but are still interested in hearing about this;
  • You’ve seen your OCI/OEI results and are interested in learning more;
  • Your team have initially worked on your results, but things have slowed down;
  • Your team are still firing ahead with working towards creating the desired culture.

We will be running the same 2 hour session 3 times on 25 & 26 September in the John Britten Conference Foyer. To register via Eventbrite please click on the one date/time option below that suits you best. Spaces are limited to 100 per session.

I look forward to seeing you there!

Helpful links

How the “Weaving the Rope” name evolved

UC’s organisational development

Ngā mihi

Rachel Dillon

 Organisational Development Advisor