Tag Archives: Calendar

Turn an Email into a Calendar Appointment

From time to time you might get an email that you’d like to use to form the basis of a calendar appointment. Usually this would be to remind yourself to do something; or if you need to send a meeting invitation to people, to include all the information that is in the email.

To do this, simply drag the email from your Inbox and drop it onto the Calendar icon, in the lower left corner of the Outlook window.

Outlook calendar icon

A calendar appointment is created, displaying the contents of the email in the body of the appointment. You can then add any other information you’d like to, and even invite others to the appointment (or not, if it is just something you want to put into your own calendar), and save or send it as you would any other appointment.

(Thanks to Rebecca Hurrell for this Tech Tip suggestion, and wording!)


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Save Travel Time for Meetings

Some fresh air is great, but you don’t always have the time to travel to and from a meeting. There is an alternative.

Did you know that you can meet with your colleagues around the University, from your desk, using the teleconferencing and video conferencing* features on your computer?
(*video conferencing is available if you have a camera on your computer)

In Microsoft Outlook Calendar:

  1. Click New Skype Meeting on the Home ribbonNew Skype Meeting button
  2. Add your participants (as you would normally add recipients to an email) so that each recipient will receive an invitationNew Skype Meeting Invitation with invitees
    You’ll notice in the body of the meeting there is a link to Join Skype Meeting.
  3. Complete the other details of the meeting and Send the invitation as you normally would.
  4. When the meeting time is due: you, and each participant, click Join Skype Meeting and a conference between you and all the
    participants will be formed.

You can also use this feature for external meetings – eg, with people external to UC – even if they don’t have Skype!

For other ways to make the most of your Skype for Business tools, see these other Skype for Business Basic Tasks.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

New! Computer Efficiency Website

Learning & Development have just launched a new website:

Being more efficient with your technology.

Simplify and enhance your work by adopting these quick wins. They will enable you to be significantly more efficient in your computer usage. For maximum impact, use as many as you can.

Adopt these favourite efficiency tips to simplify and enhance working on your computer

 


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

You’ll find more learning at Learning and Development.

Display the Weather on your Outlook Calendar

Should you wish to, you can display the weather in Outlook above your calendar.
  1. Open Microsoft Outlook
  2. Click the File menu (at the far left end of the Ribbon)
  3. Click Options (at the bottom of the File menu)
    The Outlook Options dialogue box displays.
  4. Click the Calendar tab (in the upper left corner of the dialogue box)
  5. Scroll down to the bottom of the dialogue box, to the check box / tick box: “Show weather on the calendar”
  6. Check/tick the check box
  7. Select Celsius or Fahrenheit
  8. Click the OK button to save the change.

The weather now displays above your calendar.

If you have a Tech Tip suggestion, please let me know.


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Outlook Tips: Email management, calendar wrangling, etc

If you are looking for Outlook tips, you have come to the right place. Email management, calendar wrangling, typing using Macrons, emailing files in effortless ways… it’s all in this Outlook compilation from the Tech Tips Archive:

Outlook Tech Tips

Enjoy!


For more great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

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