Tag Archives: Computer Use

Who do you forward a phishing email to?

We have an email address to send phishing scams to.
However you need to do it in a particular way:

  1. Create a new email message, addressed to report-phishing@canterbury.ac.nz
  2. Drag the phishing email from your email Inbox and drop it onto the new email message. This adds the phishing email as an attachment to the new email message – this is an important step because ITS need the internet header of the scam email.

You might be wondering why you can’t just forward the phishing email? By attaching the email you ensure that the phishing email’s sender header information is included too, and ITS need that information.

Further reading:


For great time-saving tips, look up our Archive of Tech Tips or look through the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Excel – Quickly Find the Last Entry in a Column

If you need to find the last entry in a column of data in Excel, you can spend a lot of time scrolling – especially if there are hundreds or thousands of rows.

Good news – there is a shortcut.

Ctrl+Down Arrow

Click any cell in the column you wish to get to the bottom of, press Ctrl+Down arrow, and Excel will scroll down the column until it finds a blank cell, then stops just above it, displaying that cell as the Active cell.


For great time-saving tips, look up our Archive of Tech Tips or look through the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

How to Spot a Phishing Scam

How to spot a phishing scam

Cyber-criminals are targeting the University, and you, right now. They are trying to trick you into revealing passwords, clicking links, buying things, giving away personal information, altering the behaviour of the device you use, and a lot more. If you are thinking “it can’t happen to me”, or “why would they bother with me?”, consider this. Cyber-criminals are using you as a stepping stone to the things that are valuable to them. Most of these scam emails are being intercepted by your personal SPAM filter, and in the case of your UC email, the University’s PreciseMail SPAM filter. But some could still get through to your inbox.

So, what is a phishing email?

A phishing email is an email that encourages you to take a specific action. That action leads to a compromise of your security or the University’s security. It could use you to become part of a criminal chain of events.

What can be particularly confusing about a phishing email is that it can even appear to come from someone you know and trust.

Tips to help you spot a phishing email

– Strange requests. Would the person you think the email is from really ask you to do that?

– The sender’s email address seems odd or contains an odd ending. For example, the email address is strangename.firstname.lastname@canterbury.ac.nz,
or firstname.lastname@hotmail.com instead of firstname.lastname@canterbury.ac.nz

– The message contains a mismatched URL (link to click). Even if a URL/link in an email appears to be perfectly valid. However, if you hover your mouse over the top of the URL/link, you should see the actual hyperlinked address. If the hyperlinked address is different from the address that is displayed, the message is probably fraudulent or malicious, and you should not click it.

– The message contains poor spelling and grammar.

– You didn’t initiate the action.

– The message asks for personal information.

– You’re asked to spend money or send money.

– Something just doesn’t look right. Be suspicious.

What should you do?

– Think before you click! Does the email fit any of the “red flags” listed above?

– Never give out personal information – as a general rule, you should never share personal or financially sensitive information over the internet. Most phishing emails will direct you to pages where entries for financial or personal information are required.

– Make it a habit to check the address of the website and the email address of the sender. A secure website always starts with https. Does the sender’s email address seem odd?

– Be skeptical, not curious. If in doubt, don’t!

– Most of all, rely on common sense. You can’t win a contest you didn’t enter. Your bank won’t contact you using an email address you never registered. Microsoft did not “remotely detect a virus on your PC.” These are all warning signs, think before you click, and never give out your password or financial info unless you’re properly signed into your account.

Have you also read our Tech Tip: Cyber security: yes, lock your doors

 

 

There is a Staff Intranet Specifically For You

Did you know there is a staff intranet for you, depending on your type of role? Have a look at it, because there are a lot of links that you will probably find useful.

Open the UC Intranet Home page, look in the top left corner, and go from there.

To find the UC Intranet Home page:
1. Go to https://www.canterbury.ac.nz/
2. Scroll down to the bottom right corner (tap the End key on your keyboard to go straight there)
3. Click Intranet (Staff)

The Technology Information for Staff website also has links to the information that you are likely to need regularly at the University of Canterbury.


For great time-saving tips, look up our Archive of Tech Tips or look through the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Information and Question session – Technology Information for Staff

Have you seen the Technology Information for Staff website yet? Got questions?

Martin Budd, IT Applications Training Specialist and author of Intercom Tech Tips, will be talking next week about the Technology Information for Staff website and answering questions.

11.15 – 12.00 noon, Friday 9 November
in Forestry Lecture Theatre 3.

Please email Catherine Woods anytime before 6 November with your intention to attend, so that we have enough printed materials.

Please note that we will also spend a few minutes giving an update on the speakers confirmed for the Professional Development Day, 11 April 2019.

The Technology Information for Staff website is a portal to the everyday technology things you need to know while doing your job here at UC. If you are looking for general IT information, this is the  place to start. It covers everything from passwords to training, remote access to electronic filing, SPAM to traveling with your mobile devices, Skype for Business to ergonomics, and more.

The Technology Information for Staff web site also serves as an IT Induction for new staff, so please direct new staff members to it. (It is also on the New Staff Orientation Checklist). If you are a new staff member you can work through it, starting on your first day and continuing from there.

To learn more about the Technology Information for Staff website read the Intercom Blog post: https://blogs.canterbury.ac.nz/intercom/2018/07/25/technology-information-for-staff/


Have you seen our Archive of Tech Tips?

For Professional Development, see the Learning and Development website.