Tag Archives: Computer Use

Use a different Out of Office Reply for senders outside UC

Most of us know how to switch on Out of Office Replies, and even how to do so days or weeks early so that it kicks in automatically.  But do you know that you can specify one reply for messages from within UC, and a different reply for messages from outside UC, or even none at all?

We will usually give more detail in our internal replies than to those outside the University.

In Outlook, when you set up your Automatic Replies (>File>Automatic Replies):

  1. Switch on Send automatic replies, and specify a date range if desired.
  2. Click the Outside My Organization tab.
  3. Click the check box for Auto-reply to people outside my organization.
  4. Enter your Out of Office message for people outside the University.
    NOTE: If you wish to use the same message you’ve used for Inside My Organization, for recipients outside your organisation, simply copy your message from Inside My Organization and paste it into the Outside My Organization message area using Ctrl+C (copy) and Ctrl+V (paste).
  5. Click the OK button.

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Email an open file from Microsoft Office programs

This is a repeat, but I still encounter staff who are overjoyed to discover that you can email a file directly from Word, Excel, PowerPoint… in fact, any Microsoft Office program.

This is very useful when you have finished working on a  file and wish to email it – a much quicker (and simpler) option that opening a new Outlook message and attaching the file to it.

  1. Ensure you have the file open  (as you will if you are working on it).
  2. Click the Email button on the  Quick Access Toolbar.

    quickaccesstoolbar

A new email displays, with the file attached to it.

  1. Complete and send the Email message.

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Press Enter!

Please…learn this tip. It’s agonising to watch people not doing this.

Any time you need to click an OK/Submit/Go button on your computer, this tip is going to save you effort and time!

So, you’ve just finished doing something on your computer, and you need to click the OK/Submit/Go button. Which of the following options is quicker, easier, and more efficient?

Option A: Reach out… find your mouse… move it to see where the cursor is on your monitor… move the mouse cursor to that OK/Submit/Go button… carefully, so you don’t miss… and… click it.

OR

Option B: Press Enter.

Yes, you can just press the Enter key on your keyboard!
This has exactly the same result as clicking the OK/Submit/Go button with your mouse, but it is a lot simpler. And easier!

So next time you need to click an OK/Submit/Go button,
JUST PRESS ENTER!

Note: some systems don’t respond to pressing Enter to activate the OK/Submit/Go button. On those systems you will still need to use the mouse.

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2 more Tips to make your cell phone battery last longer

Last week we looked at 3 ways to make our cell phone batteries last longer.  Today we have 2 more.

I’ll refer to the Apple iPhone here, but the principles apply to all cell phones.

1) Set your email to fetch manually
If your email is automatically fetching every few minutes, that is taking your battery life away.
You can select the option to check for new email manually, unless you suffer from extreme FOMO (Fear Of Missing Out).
Go to:
>Settings >Mail, Contacts, Calendars >Fetch New Data, and select Manual.
However, do note that when you check for new email you will have to open the email app and then swipe your finger down from the top of the screen to force it to check for new email. That’s the Manual part of the deal!

This next one I was already going to add, but I want to credit Glen Koorey who suggested it last week in the comments. Thanks Glen!

2) Don’t let apps track your location
GPS is another major battery sucker.
You can deactivate the option to share your location from:
>Settings > Privacy > Location Services.
Either turn everything off, or select app by app.

Adapted from:  5 simple iPhone tricks that will make your battery last way longer

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3 Tips to make your cell phone battery last longer

Remember when our cell phones used to stay alive for days without any need to charge them? But that was before they could do everything.

We now  depend on these powerful handheld computers more than ever, referring to them numerous times throughout the day – but let’s face it, the battery usually runs out sooner than we think it should, and at times this can be a major problem.

Here are three simple tips to manage your battery life so that you’ll be able to send that last tweet before going to sleep.
Next week I’ll share some more.

I’ll refer to the Apple iPhone here, but the principles apply to all cell phones.

1) Turn off the connections you are not using
To switch off  cellular/mobile data, go into:
>Settings > Cellular (or Mobile), and turn off Cellular Data / Mobile Data.
Bluetooth, WiFi and cellular data (also called mobile data) (3G-4G) are awesome to keep you connected to the world, but they drain your battery like nothing else (except maybe the camera app or a video). Switch these off anytime you are not using them and your battery life will increase significantly. You can turn Wifi and Bluetooth off by swiping up on your home screen and tapping their symbols.

Turning off cellular/mobile data is a little more drastic because you then won’t be able to browse the web or receive email, unless you’re connected to WiFi. So you might not switch it off very often. However, if you really need to conserve battery power, switching off cellular/mobile data while you don’t need it is one way to do so. Just remember you’ll need to switch it back on when you need to to browse the web or receive email.

2) Decrease the brightness of your screen
Naturally, your screen takes a lot of energy to work. While you need your screen on in order to use your phone, you can turn down the brightness by swiping up from the home screen.
Or better still, switch on Auto-Brightness:
>Settings >Display & Brightness >Auto-Brightness
After all, why have the screen blazing away when it’s daylight? Auto-Brightness senses the ambient light-levels and adjusts the screen accordingly.

3) DON’T close the apps you open
Well, first we were told we should be closing all our apps. Now we are told that having some apps open in the background doesn’t consume more battery than opening and closing them all the time. Closing apps to save battery is a myth. So, if you’re an iPhone user, leave them alone.

Adapted from:  5 simple iPhone tricks that will make your battery last way longer

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