Tag Archives: Efficiency

Cyber security: yes, lock your doors

It’s National Cyber Smart Week.

Are you still leaving your digital security wide open? So many people do. But so many people get hacked, and…

IT CAN HAPPEN TO YOU!!!
Don’t wait until it’s too late!

Start moving in the right direction now.
Here are 2 great links to help you get started:

Link 1: Protect your online self this Cyber Smart Week

Link 2: Keen to know where to start with cyber security? Learn the basics here.


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

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You’ll find more learning at Learning and Development.

Wrap Text in Word Tables or Excel Cells

If you are working in a table in Word or in a cell in Excel, and you wish to wrap a line of text manually, here’s the key:

Alt + Enter

If you press the Alt + Enter keys on the keyboard while you are typing in a Word table or Excel cell, it will give you a new line for the text while still remaining within the same table/cell.

This gives you more control of the text layout, and enables you to avoid having to manually adjust the width of the column.


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

How to Stop Word Opening in Read Mode

It can be annoying when email attachments or SharePoint documents open in read-only view every time. You may be noticing this if you have just been upgraded to Windows 10 and Office 2016, as the default is to open attachments in “Read Mode”. This is a protective feature to help users avoid getting viruses from email attachments. A document that is open in Read Mode shows this button active in the lower right corner of the Word window:

However, if you are sure the attachment is from a trusted source,  for example from UC colleagues or UC SharePoint sites, then you can stop Word opening documents in Read Mode, and instead have it open them in the standard Print Layout view we are used to working in.

  1. Open Microsoft Word
  2. Click the File menu (at the far left end of the Ribbon)
  3. Click Options (at the bottom of the File menu)
    The Word Options dialogue box displays.
  4. Click the General tab (in the upper left corner of the dialogue box)
  5. Scroll down – almost to the bottom – to the check box / tick box: “Open e-mail attachments and other uneditable files in reading view”
  6. Un-check/un-tick the check box
  7. Click the OK button to save the change.


For more great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Lost the ribbon in Microsoft Office? Auto-hide.

This falls into the category of something you may want to do, or something you may be trying to fix!

The Microsoft Office programs Word, Excel, Outlook and PowerPoint have a feature called Ribbon Display Options that enables you to hide the Ribbon of Tabs and Commands that lie across the top of the program window. Doing this gives you more screen real estate on which to view your document, worksheet, email, calendar, or presentation.

It is also one of those things that you may have mistakenly activated, and ever since be wondering what happened!

The Ribbon Display Options button is positioned at the upper right corner of the program window, next to the Minimise, Maximise and Close buttons, and looks like this:

Clicking the button displays these options:

To HIDE the Ribbon of Tabs and Commands, or reduce the space they take up:
1. Click the Ribbon Display Options button
2. Click the option Auto-hide Ribbon, or Show Tabs

To SHOW the Ribbon of Tabs and Commands, or change them to a different state of display:
1. Click the Ribbon Display Options button (it’ll be less obvious this time)
2. Click the option Show Tabs and Commands, or Show Tabs


For more great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

The Life And Times Of Your Passwords

Let’s talk passwords. Exciting isn’t it?

But wait: do you use a key for your front door? Are you happy giving it to strangers? No? Well, this is the same thing, so it’s important we think about how secure our digital life is too. Being digitally security-aware is just as important as being home security-aware.

Here’s the thing, remember three passwords, and that’s it:

  1. Your bank password – don’t use this for anything else
  2. Your work password – don’t use this for anything else
  3. Your password manager password – don’t use this for anything else. Keep reading, to find out what a password manager is and how it can make your life easier.

It’s simple, some accounts are more important than others, especially your work and your bank, so have individual passwords for them, and then one more for your password manager.

Have you fallen into the trap of using the same password for everything?
It sounds like a clever strategy to avoid forgetting which is which, but have you noticed how those online security breaches just seem to keep happening? That clever strategy of yours means that sooner or later your password to everything is going to get into the wrong hands, and then someone else has your password to everything. Not good.

Tip 1: Don’t use the same password in multiple places.

OK, so how do you remember multiple passwords?
Answer: you don’t.

Tip 2: Use a password manager.
A password manager is like a locked safe containing a different password for every site you need one for (this is a very good thing), and it applies the right password for each site when you need it. Basically, it keeps track of all those passwords that are not your work and bank passwords. To get into your password manager, you use a “master” password, which should be a long and unguessable password. An odd sentence with no spaces works well – but “theywillneverguessthisone” has already been figured out, so be more clever than that. If someone can guess your master password, they can get to all your passwords, so be diligent about that long and unguessable password.

Sometimes you can use two factor authentication to make this master password even more secure. (Two factor authentication is a process whereby after you enter a password into the system, you then need to do something else with something you have, such as entering a code that the system sent to your (preregistered) cellphone, or entering a number displayed on a token, or inserting or touching a special USB device.)

Some Password managers you might to look at are Lastpass, Keepass or Dashlane.

Here is an article and some videos about the value of using Password managers:

https:///washingtonpost.com/technology/2018/07/12/your-password-has-likely-been-stolen-heres-what-to-do-about-it


Check out our Archive of Tech Tips. Click the link, then press the ‘End’ key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

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You’ll find more learning at Learning and Development.