Tag Archives: Efficiency

Save Travel Time for Meetings

Some fresh air is great, but you don’t always have the time to travel to and from a meeting. There is an alternative.

Did you know that you can meet with your colleagues around the University, from your desk, using the teleconferencing and video conferencing* features on your computer?
(*video conferencing is available if you have a camera on your computer)

In Microsoft Outlook Calendar:

  1. Click New Skype Meeting on the Home ribbonNew Skype Meeting button
  2. Add your participants (as you would normally add recipients to an email) so that each recipient will receive an invitationNew Skype Meeting Invitation with invitees
    You’ll notice in the body of the meeting there is a link to Join Skype Meeting.
  3. Complete the other details of the meeting and Send the invitation as you normally would.
  4. When the meeting time is due: you, and each participant, click Join Skype Meeting and a conference between you and all the
    participants will be formed.

You can also use this feature for external meetings – eg, with people external to UC – even if they don’t have Skype!

For other ways to make the most of your Skype for Business tools, see these other Skype for Business Basic Tasks.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Australasian University Health Challenge (10,000 Steps)

AUHC

Yesterday (1 August) marked the first official day for signups on the Australasian University Health Challenge. If you haven’t heard much about it then visit our website for a bit more information.

In short there are 12 universities from Australia and New Zealand, challenging each other to see who can get the most steps from August 19 to September 29. So we invite you, your friends, colleagues, students, and anyone with two legs to join us in feeling healthier whilst beating the Aussies.

Why are we doing this challenge you may ask? Well less than 20% of Australian adults reach the recommended level of 10,000 steps per day on average. What is more shocking is nearly half (49%) of all New Zealand adults do not achieve at least 30 minutes of physical activity on 5 days or more per week according to the Ministry of Health annual update 2013/14. That there is a shocking number! Multiple studies have shown that physical activity and exercise can help lower cholesterol, improve cognitive function, improve blood pressure, and bring happiness. With all these benefits this challenge is literally a walk in the park.

Join up by visiting our website or heading to the 10,000 steps page

Recover Closed Browser Tabs

Sometimes I intend to only close one browser tab but accidentally close the browser itself, thus closing all the tabs. It’s one of those “oh bugger!” moments.

The good news is that there’s a solution, and it is Ctrl-Shift-T.

Open the browser again and press Ctrl-Shift-T, and all your previous tabs will reopen.

This also usually works after a system reboot. You know: you come into work and discover your system has rebooted itself overnight, and all those browser tabs you had open are gone…


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Computer Monitor Not Working?

The lights are on but nobody’s home!

This morning I got to work, woke up/unlocked my computer, and only one monitor displayed anything. The other monitor stayed resolutely black, even though its power light was on.

Do you have trouble with a computer screen (monitor) switching itself off from time to time? It might  refuse to wake up from sleep mode, or just apparently switch itself off. One moment you’re working with two monitors, then one goes black – and you can no longer see what’s on that monitor!

Here’s a solution:
Reach behind the monitor and switch it off (using the monitor’s on/off switch). Wait a minute or two, then switch it back on. This usually resolves the problem.

If it still stays switched off:
Check that all the cable plugs going into the back of the monitor are firmly plugged in, and check that the other end of each cable is firmly plugged in as well.

If that still doesn’t work, contact ITS for help. (Click the link, then look to the far right side, in the Need Help? section.)


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below orlet me know.

You’ll find more learning at Learning and Development.

Five Things to Massively Simplify Your Day

I posted these tips almost exactly 3 years ago. Did you see them? Read on.

How many times have we heard the words, “if only I had known that yesterday”!

Are you using these five tips?
They make a difference to my life every day. The time investment it takes you to read and implement them will be repaid to you many, many times in time, effort and satisfaction.

  1. Simplify your Emailing with this quick way to find an Email recipient’s name, using Ctrl K
  2. Make your computer type “University of Canterbury” (and other repetitive long phrases) for you
  3. Use Outlook Quick Steps to avoid repetitively entering email address names
  4. Lock your computer when you step away from it
  5. Archive of Tech Tips

For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.