Tag Archives: Email

Turn Off or Turn On Email Notifications

If you have an alert popping up in the corner of your computer screen every time you receive an email, it can interrupt your concentration and interfere with your productivity.

On the other hand, you may be waiting for an important email, and wish to be notified the moment it arrives!

In Microsoft Outlook these notifications  are referred to as Desktop Alerts.

You can control Desktop Alerts in Outlook Options:

  1. Open Outlook
  2. Click the File tab
  3. Click Options (near the bottom of the File menu)
    – this displays the Outlook Options dialogue box
  4. Click Mail (in the upper left corner of the dialogue box)
  5. Scroll down to the Message arrival section
  6. Un-tick (or tick) the check box for Display a Desktop Alert
    there is also a button to the right to further control the Desktop Alert Settings
  7. Click the OK button.

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Set Your Out Of Office Today

It only takes a moment to set up your Out of Office message in Outlook. Whether you’re leaving the office today or in two weeks, you can do this now so that it’s one less thing to remember to do.

Set Your Out of Office now.


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Change the Default Temperature Unit in Calendar

If you have switched to Microsoft Outlook 2013 you may have noticed the weather displaying above your Calendar.  You may also have noticed that the default temperature unit is Fahrenheit – not Celcius, which we use here in New Zealand.

This is how you can change the default temperature unit in Outlook Calendar 2013 to Celcius (or even switch it off if you wish).


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P-Card Receipt Record-Keeping Made Easier

This is a great tool for keeping a record of receipts on your travels.

Use Microsoft Office Lens  to take a photo of a receipt – from any angle – then email it to yourself,  save it to your phone’s camera roll, or copy it to OneDrive or OneNote. Microsoft Office Lens  automatically straightens the photo and crops out the background.

When you return to work you will have a very-easy-to-gather collection of your receipts, already scanned and ready to submit.


Check out our Archive of Tech Tips – open it and hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

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Format your email signature

Some Schools/Departments/Teams at UC have a consistent email signature for staff to use.

The easiest way to create your signature is to:

  1. Open an email from a member of your School/Department/Team  whose signature is:
    – consistent with the rest of your School/Department/Team
    – contains the right information
    – is properly laid out
  2. Copy their signature
  3. In Outlook’s signature editing area (>File>Options>Mail>Signatures) paste their signature into your own signature area
  4. Replace their details with your own details.

Check out our Archive of Tech Tips – open the Archive and tap the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

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