Tag Archives: Email

Access Your Computer Remotely

Are there times when you are away from your computer and would like to access your full computer desktop as if you are sitting at your desk – with access to your network drives, Outlook, and applications – from somewhere outside the University, or perhaps from another computer elsewhere in the University?

If so, Remote Access is for you. Options for Remote Access are explained in the Technology Information for Staff website.

Note that:

  1. To have remote access, you must contact the IT Service Desk to organise setting up remote access to your computer.
  2. If you have been upgraded to Windows 10, you must install the UC Remote Desktop Utility before your remote access will work.

The Technology Information for Staff website is your go-to place for information about the technology that you are likely to use regularly at the University of Canterbury.


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

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You’ll find more learning at Learning and Development.

Email phishing test exercise

Did you know 45% of the world’s sent email is SPAM? While some SPAM email can be harmless enough, there are people out there who use email to target others, exploit their personal information and data or alter the behaviour of the device they are using.

To help us understand how well we are supporting and educating UC students and staff on cyber security we will be carrying out random phishing test exercises between now and the end of year.

The exercise will involve sending emails that use techniques similar to those used by cyber criminals to encourage the recipient to take a specific action. We will send these to a random group of UC email addresses and monitor the outcome – link clicks or attachment opens. We will only be recording the number of actions taken during the exercise and what technique was responded to. No personal information of individuals in the test group will be retained.

UC takes this kind of exploitative SPAM email seriously and employs a number of tools to reduce the amount that gets to you. The most effective way to reduce harm to you, your data and UC is to be aware of techniques being used by cyber criminals and to educate users about what to look for, how to react and who to report incidents to.

If you have any questions or concerns please contact the ITS Service Desk on 0508 UC IT HELP (0508 824 843) or on 03 369 5000.

Lost the ribbon in Microsoft Office? Auto-hide.

This falls into the category of something you may want to do, or something you may be trying to fix!

The Microsoft Office programs Word, Excel, Outlook and PowerPoint have a feature called Ribbon Display Options that enables you to hide the Ribbon of Tabs and Commands that lie across the top of the program window. Doing this gives you more screen real estate on which to view your document, worksheet, email, calendar, or presentation.

It is also one of those things that you may have mistakenly activated, and ever since be wondering what happened!

The Ribbon Display Options button is positioned at the upper right corner of the program window, next to the Minimise, Maximise and Close buttons, and looks like this:

Clicking the button displays these options:

To HIDE the Ribbon of Tabs and Commands, or reduce the space they take up:
1. Click the Ribbon Display Options button
2. Click the option Auto-hide Ribbon, or Show Tabs

To SHOW the Ribbon of Tabs and Commands, or change them to a different state of display:
1. Click the Ribbon Display Options button (it’ll be less obvious this time)
2. Click the option Show Tabs and Commands, or Show Tabs


For more great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Outlook Tips: Email management, calendar wrangling, etc

If you are looking for Outlook tips, you have come to the right place. Email management, calendar wrangling, typing using Macrons, emailing files in effortless ways… it’s all in this Outlook compilation from the Tech Tips Archive:

Outlook Tech Tips

Enjoy!


For more great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

25 Great Efficiency Tips

If you haven’t seen these yet, you are in for a treat:

25 Great Tips To Help You Get Your Work Done

Each one only takes a moment to implement, but can save you hours each month.

And remember, if you can’t find something, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.


Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Keeping UC staff informed