Tag Archives: Excel

Make Compiling a Document Easier

If you are compiling a document from two documents, and you have two monitors (computer screens), this tip will be very useful. They may both be Word documents, or could be emails, PDFs or even a combination of these.

  1. Open both documents and display one on each monitor
    (I like to maximise each one so that it fills the monitor)
  2. Decide which one is the primary document
  3. Drag text from the other document and drop it into place in the primary document.

Two important things to note:
– step 3 above will move the text from one document to the other
– to copy the text from one document to the other, hold down the Ctrl key while you drag and drop the text.

Other tips you may find useful are:
Resize a program window to fit half your screen
View 2 windows on one screen (for twin monitor users)
Four windows on two screens?
View One Word Document in Two Windows


For great time-saving tips, look up:
Being more efficient with your technology
Archive of Tech Tips
Technology Information for Staff website

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Struggling With Keyboard Shortcuts?

If you’re struggling with keyboard shortcuts, you may not know about this….

When you hover your mouse over some toolbar icons in Microsoft Office programs, the keyboard shortcut is displayed.
When you hover your mouse over some toolbar icons in Microsoft Office programs, the keyboard shortcut is displayed.

When you hover your mouse cursor over most icons in Microsoft Office programs, a pop-up appears, explaining the tool and displaying the shortcut. So instead of clicking an icon on a toolbar, use the shortcut as often as you can – just hovering over an icon from time to time for a reminder of a shortcut.

Meanwhile, have a look at the Keyboard shortcuts section of the Being more efficient with your technology site.


For great time-saving tips, look up:
Technology Information for Staff website

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You’ll find more learning at Learning and Development.

Autofit Column Width to An Individual Cell

This is one for the Excel users out there. It sounds a bit esoteric but if you wrestle with column widths, this is for you!

Last week we looked at using Excel’s AutoFit feature to automatically adjust the width of a column to match the contents of the widest cell in that column.

But let’s say that you want to adjust the width of a column to match the contents of an individual cell but you don’t want to AutoFit the entire column width (for example, because some of your rows contain lots of text – and so AutoFitting the column width would make the columns too wide).

So, to adjust the width of a column to match the content of an individual cell:

1. Select the cell whose width you want to AutoFit
2a. Click the Home tab
2b. Click the Format button drop-down (towards the far right of the Home Ribbon)
2c. Click AutoFit Column Width

That cell’s column width adjusts to match the width of the content of the cell you selected.

BONUS – to simultaneously adjust the widths of multiple columns to match the contents of multiple cells:

1. Select the first cell whose width you want to AutoFit
2. Hold the Ctrl key down and select the other cells whose width you also want to AutoFit
3. Choose Home | Format | AutoFit Column Width

The columns’ widths are adjusted so that the content of the cells you selected each fits in their respective columns. You can also choose Home | Format | Column Width and type in a fixed width for all the columns of the selected cells.

Another Excel tip: Copy Excel Column Width From Another Cell

Thanks to Able Owl Excel tips for this one.


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

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You’ll find more learning at Learning and Development.

Easily Set Column Width Using Autofit

Have you ever opened an Excel Worksheet only to see ##### in the columns? Yes? (And then perhaps thought it was broken? Umm – yep.)

The ##### symbols simply mean that the width of that column is not wide enough to fully display the values in that cell, so Excel displays ##### symbols instead.

You’ll see it with numbers and dates. It’s no good displaying 3,000 when in fact the number is 3,000,000! So Excel displays the #### symbols instead. So no, it’s not broken.

Secondly, widening the width of the column immediately displays all those values and makes the #### symbols go away. Which is of course what you will want to do straight away.

But don’t start changing the column width manually, repeatedly guessing at how wide to go. Instead there’s a very easy and quick way to display all those values.

Excel’s AUTOFIT feature is the solution.

Autofit allows you to automatically adjust the width of a column to match the contents of the widest cell in that column.

To use Autofit, double-click the right edge (see below) of the column header of the column you wish to autofit (the column header is the identifying letter at the top of each column, eg, A, B, etc). The column width then changes to match the widest cell content in that column.

Done!

 

 

 


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

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You’ll find more learning at Learning and Development.

Tech Tip: How Efficient!

What are the Top 5 things you can do to be more productive in Word, Excel, Outlook, etc?

Look up Being more efficient with your technology to find out!


For other great time-saving tips, look up:
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.