Tag Archives: IT Learning

Turn an Email into a Calendar Appointment

From time to time you might get an email that you’d like to use to form the basis of a calendar appointment. Usually this would be to remind yourself to do something; or if you need to send a meeting invitation to people, to include all the information that is in the email.

To do this, simply drag the email from your Inbox and drop it onto the Calendar icon, in the lower left corner of the Outlook window.

Outlook calendar icon

A calendar appointment is created, displaying the contents of the email in the body of the appointment. You can then add any other information you’d like to, and even invite others to the appointment (or not, if it is just something you want to put into your own calendar), and save or send it as you would any other appointment.

(Thanks to Rebecca Hurrell for this Tech Tip suggestion, and wording!)


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Start A Fresh Page In Word

You are working on a Word document…
you are part-way down the page…
and for one reason or another you wish to end that page there and start a fresh page.

What do you do? No, do not hit the Return key over and over until the cursor moves onto a new page!! This leaves a whole lot of blank lines that will haunt you later when you make formatting changes and add other things to the document.

Instead, press Ctrl + Enter

Or:
1. Click the Insert tab
2. Click Page Break

This gives you a new blank page, and your cursor moves to that page. This is the correct way to get a new page,  for the reasons  I mentioned above.

Note: If you need to remove a Page Break – and you will sooner or later – switch on Paragraph marks so that you can see the Page Breaks in your document and delete any you need to.
The Show Paragrah marks icon

 


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

When Excel Menu Icons Are Greyed Out

When you’re using Excel, do you ever find that the Ribbon and menu icons are inexplicably greyed out?

This can happen if you are in edit-mode in a cell (the cursor is blinking in a cell, waiting for you to enter something), or you have a dialog box open. It can also happen when you minimise an Excel workbook, then open a different one: if you were editing a cell in the first workbook (or have a dialog box open), you won’t be able to insert or edit anything in the second.

The solution is easy: hit the Esc key on the upper left corner of your keyboard.

Thanks to Able Owl Tips for this one.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

If Your Macrons Stop Working

From time to time I find my macrons suddenly stop working.
This is almost certainly because I have accidentally hit the Windows key + space bar, which is the shortcut to switch the keyboard input method from the Māori keyboard that I usually use, back to the US keyboard.

To correct this:
Press Windows key + space bar to switch it back
or…

1. Click the keyboard input language button, located at the far right end of your taskbar (in the bottom right corner of your monitor/screen).
It looks like this:

 

 

2. Then click English (New Zealand) Maori keyboard.

To use Macrons, see my Tech Tip Type Using Macrons.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Are you sending emails to yourself?

We all do it. An idea for later. Something we must remember to do. Some ideas relating to a project.

For example, say you have an Outlook email folder containing email relating to a particular thing you are working on, and you’d like to save some thoughts of your own in the same folder…. So you send yourself an email containing those thoughts, which you then save in that work folder. Sound familiar?

There is a better way!
It is called
Post In This Folder, and it is a button in Outlook Mail.

To use Post In This Folder in Outlook Mail:

  1. Open the folder in Outlook that you’d like to post the note in
  2. Click the New Items button (at the left end of the Home Ribbon)
  3. Click More Items
  4. Click Post In This Folder
    – a blank note “page”  appears
  5. Add a subject line
  6. Write any notes you’d like to record
  7. Click the Post button

NOTE: if you use this button a lot, pin it to the Quick Access Toolbar so that you can access it quickly.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.