Tag Archives: IT tips

SHORTCUT ACCESS TO THE THESAURUS IN WORD 2010 AND WORD 2013

Last week we looked at using Ctrl+F7 to access the DICTIONARY in Word 2013.

This week we’ll look at another shortcut: accessing the THESAURUS in Word 2010 and Word 2013.
In Word, select the word you want to look up, then…

Press Shift + F7.

The Thesaurus will then open at the right side of your Word window.

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Using Ctrl+F7 to access a dictionary definition in Word 2013

Using Word 2013 and need to look up the dictionary?
If you are using Word 2013 then select the word you want to look up, then…

Press Ctrl + F7

Simple as that.
The Dictionary will then open at the right side of your Word window.

Next week: shortcut access to the Thesaurus in Word 2010 & Word 2013.

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Quick full stop on your mobile phone or tablet

Do you know you can double tap the spacebar on your mobile phone or tablet to get a full stop?
Try it: next time you are using your mobile phone or tablet to write a text message, email, note, address – just about anything at all – and you need to enter a full stop, just double tap the spacebar!

Years ago, when I used to have a Nokia N95 mobile phone and I was high-speed-thumbs with my text messages, there were lots of other shortcuts like this. Do you know of any others for today’s smartphones? If you do, please share them with us in the Comments. Thanks!

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Office 2013 now available for installation

Office 2013 now available for installation

ITS has now released Office 2013 for installation, this is available to customers who have the ITS Windows 7 SOE.

If you use the following applications then you should NOT install Office 2013, as they have not been tested and signed off by the University business owner:

Financial Applications

  • Oracle
  • CognosBI
  • CognosPlanning
  • Dataload
  • Fraedom(Spendvision)

Timetabling Applications

  • Exam Scheduler
  • Doodle

Call Pilot in Outlook (voicemail).

If you wish to install Office 2013:

  1. Open up the “Control Panel” from the Start menu
  2. If you have the view by ‘Large Icon’ or ‘Small Icons’ go to step 4
  3. If you have the default setting view by ‘Category’, click on Programs
  4. Click on “Run Advertised Programs (32-bit)”.
  5. Scroll down and select “Microsoft Office Pro Plus 2013 SP1 – Install”
  6. Click on the ‘Run’ button.

You will need to allow approximately one hour for the installation to complete.  The computer will restart several times during installation, please give the computer time to complete the installation before logging in.

The table below shows the testing status of the applications. Please refer to the notes section for further information.

Application Name Testing  StatusNotes
Finance ApplicationsDo not upgrade to Office 2013. 
 OracleUntestedPlanning is in progress but currently no date is available for when these applications will be ready for Office 2013
 Cognos planningUntested
 Cognos BIUntested
 Fraedom (previously SpendVision)Untested
Timetabling ApplicationsDo not upgrade to Office 2013.
 Exam SchedulerUntestedPlanning is in progress but currently no date is available for when these applications will be ready for Office 2013
 DoodleUntested
CallPilot for OutlookFailedWarning: Access to voicemails from within Outlook will no longer work.
However CallPilot will become redundant in 2016 as part of the UC telephone system replacement project.
Research Office RMS DatabasePassedWarning: Minor issue with signed macros. Please lodge a support request asking for Desktop Support assistance with your upgrade.
Adobe Acrobat Pro XFailedWarning: Not supported on Office 2013. Basic print to PDF functionality works but  all advanced interaction with  Office applications is missing.
 Safe to Upgrade to Office2013 (below this line)
Adobe Acrobat Pro XI or DCPassed
AskliveN/ANo Office Interaction – Chat Client
AV Bookings DatabaseN/ANo Office Interaction – Web based
BSEC Custom grade input spreadsheetPassed
CardaxN/ANo Office Interaction
ChemDrawPassed
ClassNETN/AExternally supported – Vendor advised that no testing required
CS GoldN/ANo Office Interaction
Dragon Naturally SpeakingPassed
HIPN/ANo Office Interaction for Horizon or any other library apps/databases
HorizonN/ANo Office Interaction for Horizon or any other library apps/databases
IdMSPassed
IntellifitnessPassed
JadeN/ANo Office Interaction
Kaba KeysN/ANo Office Interaction – runs within a virtual machine
Lecture room PCsPassed
medTechN/AMedtech exports as .csv – no testing needed.
Microsoft Expression Studio 4Passed
Microsoft Visual Studio Premium 2010Passed
MultiSearchN/ANo Office Interaction – web-based search interface to library resources
OrgPlusN/ANo Office Interaction
Password printingN/ANo longer used – retired system
PayGlobalN/AExports spreadsheets to excel in .csv format.
PeopleSoftPassed
Professional PracticePassed
Raisers EdgePassed
SharePoint 2010Passed
StarRezPassed
Timetabling macrosPassed
Txt2RemindN/ANo Office Interaction
UC FinanceN/ANo Office Interaction
UC ReceiptingN/ANo Office Interaction
UCESIPN/ANo Office Interaction –  runs in a virtual window
UCWikiPassed

 

Add “Find a Contact” to your Outlook Quick Access Toolbar

When you’re in Outlook and need to look up a Contact, here is another option that saves a click or two.
Add “Find a Contact” to your Outlook Quick Access Toolbar, to enable you to look up someone’s details without having to go into Contacts and search.

Find _a_Contact_image

The Quick Access Toolbar is located just above or below the File menu in the top left corner of the Outlook window (and every other Microsoft Office program). You can add command buttons to it or remove them from it at any time.

1. Click the drop-down arrow at the end of the Quick Access Toolbar, and select Find a Contact to add it to the Quick Access Toolbar.

– a field is added to the Quick Access Toolbar, containing the prompt Search People.

2. Click the search text Search People and type the name of the person you wish to look up.
– Staff with that name display.

3. Click the name of the person you are searching for.
– a Contact card displays showing all their Contact details.

  • Note: you can click the details shown in blue on the contact card to contact them directly from there, eg, click their email address to create a new email message addressed to them; or click their phone number to call them.

Thanks go to Karen Mather for this one.

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