Tag Archives: ITS

ITS Software budgets for the remainder of 2020 and 2021

To aid with the software budgets for the remainder of this year 2020 and for 2021 IT Services are asking for your assistance.

If you plan to use new software (both on UC computers or software as a service) or increase/decrease the usage of an existing product or no longer require software you need to tell us.

Given the current situation with Covid-19 we also need for you to tell us if you require software to be used by students and/or staff on personal computers, as this could change the licensing requirements for the software.

To assist with this process, a list of known existing software for your college / service area will be made available to your Finance Manager and they will co-ordinate the response back to ITS. They will be asking that you confirm the accuracy of the current software and that you identify any additional requirements, both for 2020 and for 2021.

We will be asking that your respective Finance Managers provide the completed template back to IT Services at softwaremanagement@canterbury.ac.nz  by the 31 May 2020. Failure to notify IT Services of your additional /changes in software requirements may result in ITS having difficulties in accommodating your request.

Please contact the Shona van Ee for further information or assistance.

The Unmute Shortcut for Zoom Meetings

This is a great shortcut I picked up from a colleague.

When you are in a group Zoom meeting, it is good practice to leave your microphone muted.

When you need to speak, simply hold down the space bar on your keyboard to temporarily unmute your microphone. When you finish speaking, let it go.


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Create Space by Changing your Skype for Business Status

If you want to be undisturbed or keep some free space in your day without calls, set your “Status” in Skype for Business to Busy or Away. If someone tries to call you or email you, the status you have selected will display to them.

1. Hold your mouse over the Skype for Business icon on your Taskbar. A mini-panel displays, showing the various Status options you can select.

Select your Availability Status options in Skype for Business

2. Select the Status icon you wish to display.

Select your Availability Status in Skype for Business

Alternatively, there are more options available if you open Skype for Business, click the drop down at the top just under your name, and select a Status from there.

Select your Availability Status options in Skype for Business


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Copy Email Into a Folder

Did you know that in Outlook you can put a copy of an email into a folder for reference purposes, while still retaining the original in its original location?

This can be helpful if you are wanting to make sure you have copies of emails in particular folders, but still want the original in your Inbox to reply to; or perhaps when using a shared mailbox.

To do this, hold down the Control key while you drag selected email(s) into a folder. This will copy the email(s) rather than moving it/them.

TIP: just make sure you keep holding down the Ctrl key until after you have dropped the email into the folder!

Thanks to Marj Blake, Learning and Development Advisor, for this tip!


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

 

How to Access Your Computer from Off-Campus

IN A NUTSHELL, THERE ARE 2 THINGS YOU NEED TO DO:

  1. Register for Remote Access (click link)
  2. Connect to UC services from off-campus (click link)

If you experience issues with remote access please Log an assyst request and ITS will be able to assist.

To use IT services or resources from off-campus – for example at home or a hotel – you need to use something called ‘Remote Access‘. The term ‘Remote Access’ in the UC context means you are authorised to access IT services or resources when away from the campus.

You will also encounter the term ‘Remote Desktop‘.  In the UC context, this means connecting to a computer or server that is located on-campus.

Step 1: is to Register for Remote Access (click link)

It is recommended that all staff register for remote access, even if you do not expect or intend to use the service, as this will reduce effort needed to get set up should your circumstances change in the future.

Step 2: is to Connect to UC services from off-campus (click link)
using your Personal computer (Windows or a Mac) or UC provided Windows laptop or a UC provided Mac.

You can access these instructions from the ITS website under the Staff Tab:

Picture of ICTS Website
You can access these instructions from the the ITS website under the Staff Tab.

 


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.