Tag Archives: Learning & Development

Using Ctrl+F7 to access a dictionary definition in Word 2013

Using Word 2013 and need to look up the dictionary?
If you are using Word 2013 then select the word you want to look up, then…

Press Ctrl + F7

Simple as that.
The Dictionary will then open at the right side of your Word window.

Next week: shortcut access to the Thesaurus in Word 2010 & Word 2013.

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Learning and Development

Integrating Entrepreneurship in your curriculum – session for teaching staff

The new graduate profile calls for all undergraduate students to be Employable, Innovative, and Enterprising.

How can we do this in a way that is meaningful, authentic, and true to our respective disciplines?

Morgan Miles, Professor of Entrepreneurship, will provide an overview of the many different ways in which innovation and entrepreneurship can manifest itself, and how it can fit into the curriculum of your programme.

Details:

Tuesday, November 24, 2-3 pm in the Centre for Entrepreneurship, Forestry 125 (former College of Engineering office).

For more information email erik.brogt@canterbury.ac.nz

Quick full stop on your mobile phone or tablet

Do you know you can double tap the spacebar on your mobile phone or tablet to get a full stop?
Try it: next time you are using your mobile phone or tablet to write a text message, email, note, address – just about anything at all – and you need to enter a full stop, just double tap the spacebar!

Years ago, when I used to have a Nokia N95 mobile phone and I was high-speed-thumbs with my text messages, there were lots of other shortcuts like this. Do you know of any others for today’s smartphones? If you do, please share them with us in the Comments. Thanks!

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Learning and Development

Add “Find a Contact” to your Outlook Quick Access Toolbar

When you’re in Outlook and need to look up a Contact, here is another option that saves a click or two.
Add “Find a Contact” to your Outlook Quick Access Toolbar, to enable you to look up someone’s details without having to go into Contacts and search.

Find _a_Contact_image

The Quick Access Toolbar is located just above or below the File menu in the top left corner of the Outlook window (and every other Microsoft Office program). You can add command buttons to it or remove them from it at any time.

1. Click the drop-down arrow at the end of the Quick Access Toolbar, and select Find a Contact  to add it to the Quick Access Toolbar.

– a field is added to the Quick Access Toolbar, containing the prompt Search People.

2. Click the search text Search People  and type the name of the person you wish to look up.
– Staff with that name display.

3. Click the name of the person you are searching for.
– a Contact card displays showing all their Contact details.

  • Note: you can click the details shown in blue on the contact card to contact them directly from there, eg, click their email address to create a new email message addressed to them; or click their phone number to call them.

Thanks go to Karen Mather for this one.

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Learning and Development

Don’t type that text – dictate!

Do you know you can dictate your messages on your iPhone or iPad? Yes, you can speak into the device, and it will convert your words to written text.

Wait – if you don’t bother with text messages, hear me out here: this tool is useful in many ways beyond text messages.

For example, I might dictate my text into an email on my iPhone or iPad instead of typing it. Or dictate a text note to myself.  Or dictate some text which I will then cut and paste into another program or app that doesn’t offer the ability to dictate. Think laterally here.

Many current Smartphones and tablets allow this, so check out yours and give it a go. If you’re an Android or Windows phone user, please let us know in the Comments how you set this up on your device.

You might need a bit of practise but you’ll get there pretty fast. There are some tips after the following steps, so read on.

On your iPhone or iPad, open a new text message or email.

1. Tap into the message area.

2. Tap the small microphone button beside the space bar at the bottom of your keypad display.

3. Speak your message into the iPhone or iPad as if you were talking to the base of the phone (not as if you are talking to a person). Hold it like a piece of toast you are about to bite!

4. When you are finished, tap the Done button at the base of the display. The text you dictated will appear in the message area.

5. Correct any errors manually by tapping into the text and making corrections using your fingers.

6. Once you’re satisfied with the message, tap Send.

Some helpful tips

If it doesn’t seem to work:
If your Smartphone – either iPhone or most of the Android alternatives – shows a microphone button but doesn’t seem to convert speech to text in the way I’ve just described, your dictation may need to be switched on.
To do this, go to  Settings > General > Siri, and then switch Siri on. Even if you don’t want to use Siri’s personal assistant features, you will need to switch Siri on for speech recognition to work.
Sadly, iPhone 4 models and older don’t have this feature.

Which functions does it work with?
Anything that gives you a keypad to type with – email, text, notes, and websites (although successfully dictating website addresses  might be a challenge).

Getting the best results:

         1. Speak your punctuation.
For example:

‘Hi bill comma new line looking forward to catching up tonight at 7 full stop new paragraph cheers comma martin’ will look as follows:

Hi Bill,
Looking forward to catching up tonight at 7.

Cheers, Martin

2. Noisy environments usually still work if you position the base of the phone, where the microphone is placed, close to your mouth.

3. Always proof-read the results – it’s pretty good but a few words usually need correction.

4. Do small bites of speech – no longer than 30 seconds. Press ‘Done’ each time you pause. Speak any longer and it gets indigestion.

5. It usually won’t work unless you’ve got internet connection – the words are going to a server for translation. Also, if your connection is very slow it might not work.

Credit goes to this Robyn Pearce for reminding me that this tip is definitely worth sharing! Robyn has lots of time management tips, so check out her writing too.
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Learning and Development