Tag Archives: Microsoft Office

Configuring Out of Office Reply for a Shared Mailbox

Do you manage a shared mailbox in Microsoft Outlook?

Now that it’s Christmas and you may be thinking about switching on Automatic Replies (Out of Office), doing so for a shared mailbox can be a real battle. Christmas is all about The Good News and there’s good news here too: there is an easy way to do this.

The easiest way to switch on Automatic Replies (Out of Office) for a shared mailbox is to do so through Outlook Web App.

This is actually pretty quick and straight forward, so don’t be put off by all the steps in the instructions below. Just forge on!

  1. Log in to Outlook Web App (OWA)
    – by following these steps
    – or by clicking this link

Now you are logged in to OWA, all you need to do is access the shared mailbox and switch on Out of Office.

2. Access the shared mailbox
Click your name in the upper-right corner of the OWA window
(a dialogue box appears titled Open Other Mailbox)
    –
Enter the name of the shared mailbox you’d like to add the Out of Office reply to, then click Open (the shared mailbox opens)

3. Switch on Out of Office
Click options in the upper-right corner (just below where your name was before you opened the shared mailbox)
Click set automatic replies
Set up your Automatic Reply, ensuring you consider replies to senders inside the organisation and outside the organisation
(to get started, click the radio button titled Send automatic replies)
– you can set an automatic start and end date/time if required
Click Save in the lower-right corner (it has a green tick next to it).
When you are finished, click sign out  in the upper-right corner.

If you have a Tech Tip suggestion, please let me know.


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Copy Excel Column Width From Another Cell

If you are working in Excel and would like to match the width of a column to exactly that of another column (e.g., for consistency and clear communication), here’s how to do it.

Spoiler alert:
it’s all about using the Paste Special dialogue box.

In this example, let’s say you wish to adjust column B to have the same width as column A….

1. Select a cell in column A, and copy it with Ctrl+C

2. Select a cell in column B, and choose Home tab >Paste drop-down arrow >Paste Special… (Alt H V S)
– the Paste Special dialogue box displays

3. In the Paste Special dialogue box, choose Column widths (the third option from the top on the right), and click the OK button.

Note: You can paste multiple column widths at once, which is very useful when you want to set up a new worksheet with the same layout as an existing worksheet.

Thanks to Able Owl Excel tips for this one.


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

PowerPoint Presentation and Audience Not Listening? Tap “B”.

If you are giving a PowerPoint presentation and your audience is not listening or is distracted by the content on your slide, you can refocus their attention on you by tapping the “B” key on your keyboard at any time to black out the PowerPoint screen (or tap the “W” key to white out the screen). Tap the same key to make the slide visible again.

This is very handy to do while you are talking to the audience, in order to get them to listen to you rather than read the slide (and thus probably not listen to you)!


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

View One Word Document in Two Windows

Are you scrolling up and down through long Word documents?

Perhaps you are creating the document, or perhaps you are just simply reading through it, but you certainly know you are scrolling back and forth a lot!

This feature will definitely make that task quicker and less tedious, and only takes a moment to set up:

View one Word document in two windows


Check out our Archive of Tech Tips. Click the link, then press the ‘End’ key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Another Treasure Trove of Technology Tips and Learning

Did you know that UC Skills have a load of great technology tips and instructional notes and videos on their skills website, including Excel, Word and PowerPoint? (As well as lots of other great content around Numbers, Writing and Study, and Library Research.)

UC Skills is an online collaboration between the Library, the Mathematics & Statistics Department, the Learning Skills Centre, and Careers. They offer self-guided learning and workshops in Technology, as well as Numeracy, Writing & Study, and Library Research.

Access UC Skills here.


Check out our Archive of Tech Tips. Click the link, then hit the ‘End’ key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Keeping UC staff informed