Tag Archives: Microsoft Word

Finding Commands or Help in Microsoft Office Programs

Do you ever find that you simply cannot find the command you’re looking for in a program? Or need help on how to do something? 

Well, in Microsoft Office programs (such as Outlook, Word, Excel, PowerPoint, etc) there is an easy solution right within the program.

Within the program (eg, Microsoft Word), at the right hand end of the Ribbon Tabs, there is a field containing the text Tell me what you want to do…

This image shows the Help field in Word

 

  1. Click into the Tell me what you want to do… field
  2. Type in what you wish to do
    – The program will list commands relating to your query
  3. Select an option
    or select Get Help on…

 


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

How to Stop Word Opening in Read Mode

It can be annoying when email attachments or SharePoint documents open in read-only view every time. You may be noticing this if you have just been upgraded to Windows 10 and Office 2016, as the default is to open attachments in “Read Mode”. This is a protective feature to help users avoid getting viruses from email attachments. A document that is open in Read Mode shows this button active in the lower right corner of the Word window:

However, if you are sure the attachment is from a trusted source,  for example from UC colleagues or UC SharePoint sites, then you can stop Word opening documents in Read Mode, and instead have it open them in the standard Print Layout view we are used to working in.

  1. Open Microsoft Word
  2. Click the File menu (at the far left end of the Ribbon)
  3. Click Options (at the bottom of the File menu)
    The Word Options dialogue box displays.
  4. Click the General tab (in the upper left corner of the dialogue box)
  5. Scroll down – almost to the bottom – to the check box / tick box: “Open e-mail attachments and other uneditable files in reading view”
  6. Un-check/un-tick the check box
  7. Click the OK button to save the change.


For more great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Lost the ribbon in Microsoft Office? Auto-hide.

This falls into the category of something you may want to do, or something you may be trying to fix!

The Microsoft Office programs Word, Excel, Outlook and PowerPoint have a feature called Ribbon Display Options that enables you to hide the Ribbon of Tabs and Commands that lie across the top of the program window. Doing this gives you more screen real estate on which to view your document, worksheet, email, calendar, or presentation.

It is also one of those things that you may have mistakenly activated, and ever since be wondering what happened!

The Ribbon Display Options button is positioned at the upper right corner of the program window, next to the Minimise, Maximise and Close buttons, and looks like this:

Clicking the button displays these options:

To HIDE the Ribbon of Tabs and Commands, or reduce the space they take up:
1. Click the Ribbon Display Options button
2. Click the option Auto-hide Ribbon, or Show Tabs

To SHOW the Ribbon of Tabs and Commands, or change them to a different state of display:
1. Click the Ribbon Display Options button (it’ll be less obvious this time)
2. Click the option Show Tabs and Commands, or Show Tabs


For more great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

View One Word Document in Two Windows

Are you scrolling up and down through long Word documents?

Perhaps you are creating the document, or perhaps you are just simply reading through it, but you certainly know you are scrolling back and forth a lot!

This feature will definitely make that task quicker and less tedious, and only takes a moment to set up:

View one Word document in two windows


Check out our Archive of Tech Tips. Click the link, then press the ‘End’ key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Keeping UC staff informed