Tag Archives: Microsoft

Quick Switch: Caps to Lower Case

Occasionally you want to switch from capitals to lower case, or vice versa. Do you re-type it ?

There’s a shortcut for this:

  1. Select the text
  2. Press Ctrl+Shift+A

The text switches case, or toggles between the different case options.

Was this tip helpful to you? Anything else you want to know?
Feel free to let me know in the comments below.

Do you like these tips? Have a look at all the previous Top Tips.

Learning and Development

 

Make light of emailing from a list of names

Do you ever have to send an email to a long list of people, and perhaps laboriously type in all the names, or copy them in one-by-one?

Let me save you a lot of typing. And time.

Picture a situation where you have a list of names – usually it is a list in an Excel spreadsheet, or a Word document – and you need to send an email to everyone on the list.

Did you know that you can select the whole list, copy it and paste it into the To: field in the email? Yep. Simple as that.

  1. Select all the names in the list
  2. Copy (Ctrl+C)
  3. Click in the To: field in the email message
  4. Paste (Ctrl+V)
  5. Press Ctrl+K (hold down the Ctrl key and press K). This forces Outlook to check the names, and “complete” them.

Done.

NOTE, an important consideration when emailing to a list of recipients: It is almost always better to use the BCC: field when emailing to a list of recipients. This reduces the size of the email header when viewed by the recipient and prevents all of the recipients from seeing the contact details of all of the other recipients.

If you find this useful, it will save you a lot of time.

Was this tip helpful to you? Anything else you want to know?
Feel free to let me know in the comments below.

Do you like these tips? Have a look at all the previous Top Tips.

Learning and Development

TOP TIP FAVOURITES – PART II

Happy New Year from Top Tips!

I hope you had a great Christmas and some time to rejuvenate.

It’s easy to miss an edition of Intercom and so miss a reminder for a Top Tip, so we finished last year with a collection of favourites…
Top Tip Favourites – Part I

…and a lot of people liked those tips, so we’re launching into 2016 with some more favourites.

Top Tip Favourites – Part II:

Want Action From an Email?

Zoom using the scroll wheel on your mouse

Quick full stop on your mobile device

Don’t type that text – dictate!

Copy using the Click and Ctrl-Drag method

Were these tips helpful to you? Anything else you want to know? Feel free to let me know in the comments below.

Like these tips? Want to see MORE?

Learning and Development

TOP TIP FAVOURITES – PART I

Some of our favourite Top Tips for 2015:

Resize a program window to fit half your monitor

Resize a program window to stretch across both your monitors

Make your computer type “University of Canterbury” (and other repetitive long phrases) for you.

Use Jump Lists to quickly locate your regularly-used files

Gain quick access to the Folders you use most

Email an open file from Microsoft Office programs

Top Tips will be returning in January 2016.
Have a great Christmas!

Were these tips helpful to you? Anything else you want to know? Please leave a comment below!

Like these tips? Want to see MORE?

Learning and Development

SHORTCUT ACCESS TO THE THESAURUS IN WORD 2010 AND WORD 2013

Last week we looked at using Ctrl+F7 to access the DICTIONARY in Word 2013.

This week we’ll look at another shortcut: accessing the THESAURUS in Word 2010 and Word 2013.
In Word, select the word you want to look up, then…

Press Shift + F7.

The Thesaurus will then open at the right side of your Word window.

Was this tip helpful to you?  Anything else you want to know? Please leave a  comment below!

Like these tips? Want to see MORE?

Learning and Development