Tag Archives: Office

Configuring Out of Office Reply for a Shared Mailbox

Do you manage a shared mailbox in Microsoft Outlook?

Now that it’s Christmas and you may be thinking about switching on Automatic Replies (Out of Office), doing so for a shared mailbox can be a real battle. Christmas is all about The Good News and there’s good news here too: there is an easy way to do this.

The easiest way to switch on Automatic Replies (Out of Office) for a shared mailbox is to do so through Outlook Web App.

This is actually pretty quick and straight forward, so don’t be put off by all the steps in the instructions below. Just forge on!

  1. Log in to Outlook Web App (OWA)
    – by following these steps
    – or by clicking this link

Now you are logged in to OWA, all you need to do is access the shared mailbox and switch on Out of Office.

2. Access the shared mailbox
Click your name in the upper-right corner of the OWA window
(a dialogue box appears titled Open Other Mailbox)
    –
Enter the name of the shared mailbox you’d like to add the Out of Office reply to, then click Open (the shared mailbox opens)

3. Switch on Out of Office
Click options in the upper-right corner (just below where your name was before you opened the shared mailbox)
Click set automatic replies
Set up your Automatic Reply, ensuring you consider replies to senders inside the organisation and outside the organisation
(to get started, click the radio button titled Send automatic replies)
– you can set an automatic start and end date/time if required
Click Save in the lower-right corner (it has a green tick next to it).
When you are finished, click sign out  in the upper-right corner.

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For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

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Looking for IT Information?

If you are looking for IT information, the Technology Information for Staff web site is for you. It covers everything from passwords to training, remote access to electronic filing, SPAM to traveling with your mobile devices, Skype for Business to ergonomics, and more.

This is a central location for information about the technology staff use regularly at UC.

The Technology Information for Staff web site also serves as an IT Induction for new staff, so please direct new staff members to it (it is also on the New Staff Orientation Checklist). If you are a new staff member you can work through it, starting on your first day and continuing from there.

You should find this website useful at any time. It is self-service, but you may need to ask a colleague to assist you from time to time. Managers /Heads may wish to nominate such a person, and should ensure that any new staff members know who to talk to when the content directs them to check with ‘a colleague’.

If you can’t find something or have a suggestion for the Technology Information for Staff website, please email Learning and Development.


Have you seen our Archive of Tech Tips? Click the link, then press the ‘End’ key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

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Is Windows 10 rolling out across UC?

The number of computers requiring Windows 10 at UC is increasing, as is the demand for a standard Windows 10 across UC.

The ‘Windows 10 and Office 2016 Upgrade’ project is coming together to coordinate and manage this. It will involve the upgrade of compatible desktops, laptops and tablets, currently on Windows 7. It will also update existing Windows 10 computers.

Where is Windows 10 already?
How will it work?

The upgrade will be done gradually across UC – unit-by-unit, school-by-school. Each area will be contacted well in advance.

The Windows 10 upgrade will most likely be scheduled overnight, as installation takes a couple of hours. The installation will also include an upgrade to Office 2016 from Office 2013.

The day after, specialist staff will be on hand to ensure the upgrade was successful and assist with relevant issues.

We will try to find the best time with the least disruption for your area, but inevitably there may be times that are not ideal. We apologise in advance if the dates chosen are not convenient for all users.

The upgrade process is currently being refined to ensure as much is carried over from your Windows 7 setup as possible.

How different is Windows 10?

For the majority of functionality, there are only minor differences between Windows 7 and Windows 10. Office 2016 is also very similar to Office 2013.

As well as providing hands-on support immediately after the changeover, we will also provide you with online guidance to help make the transition as smooth as possible.

For further information, click here for intranet-based guidance.

Ngā mihi,

The Project Management Office (PMO), in collaboration with Client Technology Support (CTS).

 

 

Format your email signature

Some Schools/Departments/Teams at UC have a consistent email signature for staff to use.

The easiest way to create your signature is to:

  1. Open an email from a member of your School/Department/Team  whose signature is:
    – consistent with the rest of your School/Department/Team
    – contains the right information
    – is properly laid out
  2. Copy their signature
  3. In Outlook’s signature editing area (>File>Options>Mail>Signatures) paste their signature into your own signature area
  4. Replace their details with your own details.

Check out our Archive of Tech Tips – open the Archive and tap the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

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Find Your Microsoft Office Answers Here

We use powerful programs every day.
But are we using them powerfully?

Do you have a task ahead of you, but are not quite sure how to use your computer to go about it? It may be a table you are searching in Excel, or a video that is too long in PowerPoint, or a
PivotTable you need to look at in a different way….

Or perhaps you would simply like to learn more ways to use our
Microsoft Office programs, such as Outlook, Excel, PowerPoint, Word, Project, OneNote, Visio, Access….

The Microsoft Office Training Center is the answer for you.

You can ask a question in plain English by typing into the Search box in the upper right corner, or you can explore the Training Roadmaps in each program area. Even if you don’t see the version of the program you are using*, use the training roadmaps as a guide to direct you on a learning path in your version.

Remember too, the Technology Training Options page on the
Learning & Development site for other options.

*Office 2010 is the version of Microsoft Office installed by default with the Windows 7 Standard Operating Environment.  Office 2010 is gradually being upgraded to Office 2013 as part of the Skype for Business rollout.


Check out our Archive of Tech Tips: click here, then hit the ‘End’ key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development