Tag Archives: Outlook

Press Tab When Filling In Forms

When you’re filling in an online form and you’re moving your cursor from one field to the next as you enter information such as your name, address, and so on, don’t use your mouse to get the cursor from field to field –

JUST PRESS TAB!

Fill in a field, then press the Tab key: the cursor will move to the next field. Fill in that field, and press Tab again: again the cursor will move to the next field.

Try it. You’ll be amazed at how much this simplifies the laborious task of filling in online forms. This works for most other programs too. (But sadly not all.)

You can also use the Tab key in Excel to move from cell to cell, or in Word tables to move from cell to cell.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Finding Commands or Help in Microsoft Office Programs

Do you ever find that you simply cannot find the command you’re looking for in a program? Or need help on how to do something? 

Well, in Microsoft Office programs (such as Outlook, Word, Excel, PowerPoint, etc) there is an easy solution right within the program.

Within the program (eg, Microsoft Word), at the right hand end of the Ribbon Tabs, there is a field containing the text Tell me what you want to do…

This image shows the Help field in Word

 

  1. Click into the Tell me what you want to do… field
  2. Type in what you wish to do
    – The program will list commands relating to your query
  3. Select an option
    or select Get Help on…

 


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Easily find a phone number

A quick way to find a staff member’s phone number and to call them is to:

1. Create a new email
2. Type their name into the To.. field (and wait for it to underline, or tap Ctrl+K)
3. Right-click their name
4. Click the telephone symbol to call them
or click Open Outlook Properties to see their phone number.

Call a staff member

You may also find this tip helpful:

Simplify your emailing with this quick way to find an email recipient’s name, using Ctrl+K.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Turn an Email into a Calendar Appointment

From time to time you might get an email that you’d like to use to form the basis of a calendar appointment. Usually this would be to remind yourself to do something; or if you need to send a meeting invitation to people, to include all the information that is in the email.

To do this, simply drag the email from your Inbox and drop it onto the Calendar icon, in the lower left corner of the Outlook window.

Outlook calendar icon

A calendar appointment is created, displaying the contents of the email in the body of the appointment. You can then add any other information you’d like to, and even invite others to the appointment (or not, if it is just something you want to put into your own calendar), and save or send it as you would any other appointment.

(Thanks to Rebecca Hurrell for this Tech Tip suggestion, and wording!)


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Are you sending emails to yourself?

We all do it. An idea for later. Something we must remember to do. Some ideas relating to a project.

For example, say you have an Outlook email folder containing email relating to a particular thing you are working on, and you’d like to save some thoughts of your own in the same folder…. So you send yourself an email containing those thoughts, which you then save in that work folder. Sound familiar?

There is a better way!
It is called
Post In This Folder, and it is a button in Outlook Mail.

To use Post In This Folder in Outlook Mail:

  1. Open the folder in Outlook that you’d like to post the note in
  2. Click the New Items button (at the left end of the Home Ribbon)
  3. Click More Items
  4. Click Post In This Folder
    – a blank note “page”  appears
  5. Add a subject line
  6. Write any notes you’d like to record
  7. Click the Post button

NOTE: if you use this button a lot, pin it to the Quick Access Toolbar so that you can access it quickly.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.