Tag Archives: Outlook

Tap CTRL to Locate your Mouse Pointer

Have you ever been in the situation where someone is showing you something on their computer, clicking menus and settings, but you can’t see where their mouse is? This is the solution, so you don’t cause other people the same problem!

Tapping the Ctrl key (on your keyboard) will show the location of your mouse pointer.

(But if it’s not working for you, I explain below what to do.)

This is useful any time you are demonstrating something on a computer – you could be sharing your screen on a Zoom call and pointing out parts of a picture or diagram…. or explaining which menus or buttons to click… or you could be running a training session or demonstration – or you could simply be having trouble locating your mouse pointer when you move it from one monitor screen to another.

Try it now. Tap your Ctrl/Control key while watching your mouse pointer: a series of circles should appear briefly around your mouse pointer each time you tap the Ctrl key.

If it is not working, there is a setting for it that you need to switch on: (there is a picture below if you don’t like reading instructions; if you can’t read it properly use Ctrl+scroll to zoom)

  1. Click the Search magnifying glass at the bottom left corner of your monitor screen (next to the Windows/Start button).  If you don’t have the Search magnifying glass, click the Windows/Start button and scroll down to Search (and while you’re there right-click the word “Search” and select More and then Pin to Taskbar – so that it is always on your Taskbar).
  2. In the Search box type Mouse pointer
  3. Click Change how the mouse pointer looks when it’s moving
    – the Mouse Properties dialogue box displays
  4. Click the Pointer Options tab
  5. At the bottom of the dialogue box, ensure there is a tick in the checkbox Show location of pointer when I press the CTRL key
  6. Click the OK button

Dialogue boxes showing the Windows Search box and Mouse Pointer options


COMING SOON: LinkedIn Learning access is on its way

For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Copy Email Into a Folder

Did you know that in Outlook you can put a copy of an email into a folder for reference purposes, while still retaining the original in its original location?

This can be helpful if you are wanting to make sure you have copies of emails in particular folders, but still want the original in your Inbox to reply to; or perhaps when using a shared mailbox.

To do this, hold down the Control key while you drag selected email(s) into a folder. This will copy the email(s) rather than moving it/them.

TIP: just make sure you keep holding down the Ctrl key until after you have dropped the email into the folder!

Thanks to Marj Blake, Learning and Development Advisor, for this tip!


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

 

Start an Instant Zoom Meeting from Outlook

If you have installed the Zoom meeting buttons in Outlook, here’s how you start a meeting.

But before we get started
A REALLY IMPORTANT NOTE: Zoom is not about conducting visual phone calls (such as in Skype for Business). Zoom is about creating a virtual “room” in which you can meet with people. So you don’t “call” someone – instead you go into a virtual meeting room and then invite them to join you.

  1. Open Outlook
  2. Click the Start Instant Meeting button, located on the Home Ribbon. (If the Zoom buttons are not there, install the Zoom meeting buttons. If you have installed them but they are still not there, restart Outlook.)

Picture of Zoom icons on Outlook Home Ribbon

  • a Zoom meeting window opens (probably showing your face, if your video camera is on; but note that some laptops have a little sliding plastic cover across the video camera)
  • NOTE: you are now “in a virtual meeting room”

Now invite those you wish to meet with, to join you in your virtual meeting room:

  1. Click the Invite button on the toolbar at the bottom of the Zoom Meeting window. (If you don’t see the toolbar, it will appear when you move your mouse across the Zoom Meeting window.)
    Picture of the Zoom Meeting toolbar
  2. Type the names of people you wish to meet with.
  3. Select each name and click the blue Picture of Zoom invite button button in the lower right corner
    – each participant will have a little pop up appear on their screen (accompanied by a sound) inviting them to join you in your meeting room. They can accept or decline the invitation. If they decline, you will be notified. 

NOTE:
– if you need to mute your microphone or your video, use the buttons at the left end of the toolbar
– to end the meeting click the red End Meeting text at the right end of the toolbar

OTHER RESOURCES FOR USING ZOOM:
Download and Install Zoom
Install the Zoom Connector to Outlook
One Minute video Tutorials
Lots of other ZOOM resources
Zoom Help Center


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Install the Zoom Connector in Outlook

If you are using the Zoom videoconferencing tool to conduct meetings, you will find it useful to add the Zoom icons to your Outlook Ribbon.
Picture of Zoom icons on Outlook Home RibbonTo do this,  you need to download the plugin from your computer’s Software Center, as follows:

  1. Click the Windows icon at the bottom left corner of your screen
  2. Start typing “Software Center” (American spelling)
    – a list of options displays, including the Software Center
    Picture of typing "Software Center" into the Windows Search box
  3. Click Software Center in the list of options
    The Software Center opens, displaying software available to you
  4. Type “Zoom” into the search box in the upper right corner of the Software Center window. (There are various ways to organise the display of the software available, but this is a simple way to find Zoom.)
    – the available Zoom options display
  5. Double-click _Other Zoom Outlook Plugin
    Picture of Zoom Outlook Plugin in Software Center
  6. Click the blue Install button
    NOTE: Outlook may close or restart during the installationPicture of the Zoom Install button from the Software Cnter

Once the install has completed, open Outlook and look for the Zoom icons on the Outlook Home Ribbon. (If they are not there, close Outlook and re-open it.)
Picture of Zoom icons on Outlook Home Ribbon

OTHER RESOURCES FOR USING ZOOM:
Download and Install Zoom
Start an Instant Zoom Meeting from Outlook 
One Minute video Tutorials
Lots of other Zoom resources
Zoom Help Center


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website
– The ITS Homepage and Knowledge base. (Note the tabs for Students, Staff and Visitors.)

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Download and Install Zoom

Zoom is currently UC’s preferred method for video conferencing. UC has a site license for Zoom which means it is free for all UC faculty, staff, and students.

AN IMPORTANT NOTE ABOUT ZOOM’S UNDERLYING CONCEPT: Zoom is not about conducting visual phone calls (such as in Skype for Business). Zoom is about creating a virtual “room” in which you can meet with people. So you don’t “call” someone – instead you go into a virtual meeting room and then invite them to join you.

Get started downloading and installing Zoom.


OTHER RESOURCES FOR USING ZOOM:
Install the Zoom Outlook Connector
Start an Instant Zoom Meeting from Outlook 
One Minute video Tutorials
Getting started with Zoom, and other resources
Zoom Help Center


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website
– The ITS Homepage and Knowledge base. (Note the tabs for Students, Staff and Visitors.)

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.