Tag Archives: Outlook

Do you take your lists with or without semicolons?

How do you format your bulleted lists?

Are you burdening your readers with unnecessary “visual clutter”?

Which of these two lists is easier to read?

 The reasons for the fox’s success are that:– he is quick;
– he is brown;
– he jumped over the dog, rather than under it; and
– the dog is lazy.

 The reasons for the fox’s success are that:
– he is quick
– he is brown
– he jumped over the dog rather than under it
– the dog is lazy.

While you don’t want to lose control of the meaning of your bulleted lists, less can be more. This brief article from Write Ltd explains why.

Keep an eye out for some new Writing course offerrings coming up this year from Learning & Development.

FYI – the UC Communications and Engagement team uses the second option as a ‘style-guide’ choice.

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There are lots MORE TIPS here.

See two parts of a Word document simultaneously

If you have ever had to compare information in one part of a Word document to another part of the same document, you will know it is tedious and awkward.

Word’s Split button is the solution to this!
  1. Open the Word document.
  2. Press Ctl+Alt+S.
    (Or click the View ribbon, then click the Split button in the Window group.)

A “Split” line displays across the document, splitting the document into two viewing windows.

  • To adjust the part of the document you see in each window of the split view – position your mouse over that window and scroll the document up and down using the Scroll wheel on your mouse.
  • Display in the viewing window the parts of the document you wish to compare.
  • Drag the Split line up and down with your mouse to adjust each window’s viewing space.

To remove the split, press Ctl+Alt+S again.

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Learning and Development

Quick Switch: Caps to Lower Case

Occasionally you want to switch from capitals to lower case, or vice versa. Do you re-type it ?

There’s a shortcut for this:

  1. Select the text
  2. Press Ctrl+Shift+A

The text switches case, or toggles between the different case options.

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Feel free to let me know in the comments below.

Do you like these tips? Have a look at all the previous Top Tips.

Learning and Development

 

Make light of emailing from a list of names

Do you ever have to send an email to a long list of people, and perhaps laboriously type in all the names, or copy them in one-by-one?

Let me save you a lot of typing. And time.

Picture a situation where you have a list of names – usually it is a list in an Excel spreadsheet, or a Word document – and you need to send an email to everyone on the list.

Did you know that you can select the whole list, copy it and paste it into the To: field in the email? Yep. Simple as that.

  1. Select all the names in the list
  2. Copy (Ctrl+C)
  3. Click in the To: field in the email message
  4. Paste (Ctrl+V)
  5. Press Ctrl+K (hold down the Ctrl key and press K). This forces Outlook to check the names, and “complete” them.

Done.

NOTE, an important consideration when emailing to a list of recipients: It is almost always better to use the BCC: field when emailing to a list of recipients. This reduces the size of the email header when viewed by the recipient and prevents all of the recipients from seeing the contact details of all of the other recipients.

If you find this useful, it will save you a lot of time.

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Feel free to let me know in the comments below.

Do you like these tips? Have a look at all the previous Top Tips.

Learning and Development

TOP TIP FAVOURITES – PART II

Happy New Year from Top Tips!

I hope you had a great Christmas and some time to rejuvenate.

It’s easy to miss an edition of Intercom and so miss a reminder for a Top Tip, so we finished last year with a collection of favourites…
Top Tip Favourites – Part I

…and a lot of people liked those tips, so we’re launching into 2016 with some more favourites.

Top Tip Favourites – Part II:

Want Action From an Email?

Zoom using the scroll wheel on your mouse

Quick full stop on your mobile device

Don’t type that text – dictate!

Copy using the Click and Ctrl-Drag method

Were these tips helpful to you? Anything else you want to know? Feel free to let me know in the comments below.

Like these tips? Want to see MORE?

Learning and Development