Tag Archives: Outlook

TOP TIP FAVOURITES – PART I

Some of our favourite Top Tips for 2015:

Resize a program window to fit half your monitor

Resize a program window to stretch across both your monitors

Make your computer type “University of Canterbury” (and other repetitive long phrases) for you.

Use Jump Lists to quickly locate your regularly-used files

Gain quick access to the Folders you use most

Email an open file from Microsoft Office programs

Top Tips will be returning in January 2016.
Have a great Christmas!

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Learning and Development

Want Action From an Email?

Just a reminder: if you are sending an email to multiple recipients, make sure the ones you want some kind of action or response from are in the To:  field, not the CC:  field.

It might sound obvious, but sometimes people expect action from those in the CC:  field, and wonder why they are not getting a response.

Think of the CC:  field as a “For Your Information” field.

Have you seen these:
Don’t type that text – dictate!
Press Enter!

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Learning and Development

Add “Find a Contact” to your Outlook Quick Access Toolbar

When you’re in Outlook and need to look up a Contact, here is another option that saves a click or two.
Add “Find a Contact” to your Outlook Quick Access Toolbar, to enable you to look up someone’s details without having to go into Contacts and search.

Find _a_Contact_image

The Quick Access Toolbar is located just above or below the File menu in the top left corner of the Outlook window (and every other Microsoft Office program). You can add command buttons to it or remove them from it at any time.

1. Click the drop-down arrow at the end of the Quick Access Toolbar, and select Find a Contact  to add it to the Quick Access Toolbar.

– a field is added to the Quick Access Toolbar, containing the prompt Search People.

2. Click the search text Search People  and type the name of the person you wish to look up.
– Staff with that name display.

3. Click the name of the person you are searching for.
– a Contact card displays showing all their Contact details.

  • Note: you can click the details shown in blue on the contact card to contact them directly from there, eg, click their email address to create a new email message addressed to them; or click their phone number to call them.

Thanks go to Karen Mather for this one.

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Learning and Development

Resize a window to extend across both your monitors

Last week we looked at resizing a window to fit half your computer monitor. This week we’ll go big.
Many of us have two computer monitors on our desk these days. So, what if you’d like to view one programme window across both monitors? For example, you might be viewing a really wide Excel spreadsheet and appreciate making it two screens wide. 
So today we’ll resize a programme window to stretch across both your computer monitors. This is worth mentioning because not everyone realises you can do this, and at the right time it’s a life saver!

1. Drag the programme window onto the left monitor, and carefully position it so that the top left corner of the programme window sits in the top left corner of your left monitor.

2. Position your mouse over the edge of the bottom right corner of the programme window. (Your mouse will become a double ended arrow when it is in the correct position.)

3. Click and drag the edge of the bottom right corner of the programme window to the right, stretching all the way across both monitors, into the bottom right corner of the right monitor.

4. Release the mouse in the bottom right corner of the right monitor.

The programme window now extends across both your monitors!

Reverse the process to return the programme window to its previous size.

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Learning and Development

Resize a program window to fit half your screen

This is a fantastic Windows 7 feature that quickly resizes a window to fit half your computer screen.
Display two windows side by side in this way to compare their contents or to drag text, objects and files from one window to the other.

1. Click the top bar of a window and attempt to drag it off one side of your screen. Keep dragging until your mouse pointer hits the edge of the screen (drag it as if you’re trying to drag it off the screen).
Then release your mouse.
– The window “snaps” to the side of the screen.

2. Click the top bar of another window and attempt to drag it off the other side of the screen. Again, keep dragging until your mouse pointer hits the edge of the screen.
– The window “snaps” to the side of the screen.

A few helpful tips here:
– Drag a window away from the screen edge to return it to its previous size.
– You can have 4 windows side by side if you have two screens (but you have to use the keyboard shortcut for this setup – see below).
– The keyboard shortcut for this is Windows/Start key + left or right arrow key.

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Learning and Development