Tag Archives: PDF

Use Ctrl+F to Search Webpages and Documents

If you are searching for something on a webpage, in a PDF, a Word document, a PowerPoint presentation, or many other digital formats, this is a really quick way to make your task easier:

CTRL+F

Hold down the Ctrl key on your keyboard and press the F key. This activates the Find function.

Different programs behave differently in exactly how this is displayed but, after you have pressed Ctrl+F, look around the top, sides or bottom of the program window and you will usually see a box in which you type in the word or phrase you are searching for. (You don’t have to click into the box, just press Ctrl+F and start typing your word or phrase, and then press Enter).

Next to the Search box is then usually displayed the number of times the result has been found. Often, each occurrence of the word or phrase is highlighted too. You can then tap the Enter key to move through each result one by one, or click the next or previous arrows which are often a feature of a Search box. In some programs such as Word and Acrobat the entire sentence is displayed and you can click the sentence to be taken to that page.

Thanks again to Shannon Miller for this Tech Tip suggestion.
If you have one, please let me know.


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

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Do you work with PDF files?

If you spend time converting multiple documents into PDF format, this will delight you!

Using Adobe Acrobat Pro you can simply open all the documents you wish to convert, and Acrobat Pro will convert them into individual PDFs for you.

  1. Open Adobe Acrobat Pro
    (sorry – you cannot do this with the free Acrobat Reader)
  2. Click the Create button (located just below the File menu)
  3. Click PDF from File
    – the Open dialogue box displays, displaying all supported file formats (if you can see a file there, you should be able to create a PDF of it)
  4. Navigate to the folder containing the files you wish to convert
  5. Select the files you wish to convert (eg, Word files, PowerPoint files, etc)
    TIP: to select multiple files, hold the Ctrl key while you select the files
  6. Click the Open button, located in the lower right corner
  7. Sit back and relax while Acrobat opens each of the files individually and converts them to individual PDF documents
    – Be patient – there is a lot going on behind the scenes at this point and Acrobat is saving you a lot of work!
  8. Click the Window menu to select and view the individual PDF files.
  9. SAVE EACH FILE INDIVIDUALLY
    – NOTE: the PDFs have been created but you still need to save them.

The end-result is that Acrobat will open each file and convert each one to an individual PDF.


Check out our Archive of Tech Tips. Click the link, then hit the ‘End’ key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

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You’ll find more learning at Learning and Development.