Tag Archives: peoplesoft

Identity & Access Management Project Update

What is changing for existing staff and visitors!

IAM Project
IAM Project

The Identity & Access Management Programme (IAM Programme) is replacing the aging and unsupported back end solution of the current IDMS system with the aim to modernise and future proof the IAM solution within UC.

To see what is changing for which group at UC, visit the IAM Project Intranet site (staff access only) .

Benefits of the new solution are:

Providing single sign on capability – sign on once for multiple IT applications,

Faster provisioning of default access for new staff, visitors and students,

Enhancing Self-Service – new Assyst tiles for requesting additional access to resources,

The ability to streamline Access Management Services – get access to systems more easily with automation, which can be enhanced in future,

Better protecting identity and access information while the user experience is ensured,

More quickly synchronising password changes with downstream systems,

The solution is adaptable and can grow with the needs of UC,

Integrating new IT systems more easily.

By the end of this year a new IAM platform will be implemented, replacing the current solution.

With the new solution the following changes will be made for existing staff and visitors:

  • A new password tool is coming.
  • You will be able to re-set your password yourself via the new password tool if you no longer remember your password. The password tool is available 24/7. You no longer need to contact the IT Service Desk during working hours.
  • Multi-Factor Authentication (MFA) will be enabled,
  • Single sign on capability for multiple IT applications will be enabled,
  • A new Assyst tile for requesting additional access to resources (e.g. All Staff Mailing List, additional Network Drive access etc.) will be made available,
  • Default provisioning for new staff and visitor access will be quicker
  • A new visitor database behind the scenes will be implemented and visitor records will no longer be entered into UCPeople/PeopleSoft .
  • New Visitor records and extensions to visitors will be made via the Service Request for Visitors (UC staff access only), which will be integrated to the new visitor database.
  • The visitor process ownership will move from HR to ITS

If you have any questions regarding the IAM Programme, please do not hesitate to email us at identityproject@canterbury.ac.nz.

Ngā mihi nui

The IAM Project Team


See previous IAM related communications:

PeopleSoft system maintenance

The PeopleSoft system, including UC Vacancies and UC Temp Vacancies, will be unavailable from 12pm, Tuesday 26 March until 8.30am, Wednesday 27 March due to planned system maintenance.

We encourage staff to complete any urgent PeopleSoft self-service transactions prior to the outage, and log out of PeopleSoft.

We apologise for any inconvenience that this may cause.

If you have any questions about this maintenance, or problems once the system is restored, please contact the IT Service Desk.

PeopleSoft unavailable 15 March from 9.15am

The UCPeople (PeopleSoft) system will be unavailable from 9:15am, Thursday 15 March for system maintenance.

We encourage staff to complete any UCPeople self-service transactions prior to 5pm today (Wednesday).

We apologise for the short notice and any inconvenience that this may cause. Another email will be sent to confirm once system maintenance is completed and UCPeople (PeopleSoft) is available again.

Enrol in UC’s Professional Development

All employees (inclusive of managers) can now submit a request through Employee Self Service to attend Learning & Development and Health & Safety workshops.

To enrol in these Professional Development workshops using UCPeople:

UCPeople User Video: Search and Enrol in Professional Development (Video) (3 minutes)

UCPeople User Video: View Professional Development Summary (Video) (0.5 minutes)

– To pause the video, tap the spacebar on your keyboard.
– To display the Play Controls, roll your mouse towards the bottom of the video window.
– If you are in a hurry you can step through the process steps by clicking the forward or backward buttons using the Play Controls at the bottom of the video window.

To view the process map:

Enrol in UC’s Professional Development NEW (Note: includes applying for L&D and H&S courses run by UC)

If necessary, apply for Professional Development Leave.

Did you know UCPeople is now mobile capable?

Yes, you can apply for and approve leave, check your pay, etc, all on your smart phone or tablet. Make life easier by bookmarking UCPeople on your mobile phone and tablet.

Find out more about UCPeople’s new look, mobile capability and easy user navigation.


Check out our Archive of Tech Tips – click the link to open the archive, and tap the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

Apply For Leave Using The New UCPeople (PeopleSoft)

UCPeople (PeopleSoft) has had a major upgrade, so the next time you check your pay, apply for leave, and all the other things that you use UCPeople (PeopleSoft) for, expect a pleasant surprise!

Find out more about UCPeople’s new look, mobile capability and easy user navigation.

To apply for leave using the new UCPeople:

UCPeople User Video: Complete Absence Request – Annual Leave (Video) (2min:40sec)
– To pause the video, tap the spacebar on your keyboard.
– To display the play controls, roll your mouse towards the bottom of the video window.
– If you are in a hurry you can step through the process steps by clicking the forward or backward buttons at the bottom of the video window.

To view the process maps:

Plan and Apply for Annual Leave – Academic Staff

Plan and Apply for Annual Leave – General Staff

Did you know UCPeople is now mobile capable?

Yes, you can apply for and approve leave, check your pay, etc, all on your smart phone or tablet. Make life easier by bookmarking UCPeople on your mobile phone and tablet.


Check out our Archive of Tech Tips – open it and hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development