Tag Archives: Professional Development

Personal Efficiency Programme – three places left!

Get in now! Dont miss out on this extremely worthwhile course.
What: Personal Efficiency Programme
When: Thursday 25 August and 8 September

This small group workshop will help you organise not only your desk, but your mind too, by allowing you to prioritise what work needs to be done and by giving you tools to improve your focus. After all, it’s so easy to get distracted! When you’re distracted you often struggle to get anything finished and because you aren’t getting anything finished you start to feel stressed. Sound familiar? This course will help.

Not only is the main group training kept to a minimum of people, but you will also get special one-to-one advice at your own desk.

Enrol for our Personal Efficiency Programme (PEP) now. Find out more here.

If this is not quite what you are looking for, visit the learning and development intranet site here.

We welcome all questions too, please contact us via email on learningdevelopment@canterbury.ac.nz

Do you lead a team of service providers?

If you are a Leader or Manager, support your team, lead by example and learn about Leading Service at UC.

Come to the course on 29 and 31 August (two half days).

The programme focuses on determining the desired service level within the University of Canterbury, and discussing and planning how you can work with your staff to achieve this.

Find out more here, including how to register your interest.
Registration closes soon.

If this course isn’t what you are looking for, but you would like to find out what else Learning and Development can offer you, email us on learningdevelopment@canterbury.co.nz

Or, check out our intranet page here.

Sending repetitive messages – Office 2013

A while ago I looked at a great time-saving solution to sending repetitive messages using Outlook 2010. There’s an extra step or two that’s required in Outlook 2013, so we’ll look at that now.

This is for those times you find yourself writing the same emails over and over. Especially when you’re repetitively sending out information about something.

“I have several emails that I create, amend, insert relevant attachment and send, multiple times a day – now I can send each of them with just two buttons! This will save me so, so much time.”
– UC Staff Member

Try this instead: create some pre-set emails, complete with attachments already in place, then save them as Drafts.

When you need to use one, just forward it as needed. The key to this is to forward the draft email, not send the actual draft itself. The idea is that, because you have forwarded the draft, the original draft stays in the Drafts folder ready for you to use again next time (and again and again)….

BUT Outlook 2013 behaves a bit differently at this point!

Outlook 2013 is too clever and removes the draft from the Drafts folder once you have forwarded it. So we need to work around that.

1. Create the draft email in Outlook:

a. Create the email letter and attach any attachments required. Do not include any recipients.

b. Save it (eg, Ctrl S or click the Save icon on the Quick Access Toolbar at the top left of the Message window)

c. Do not send the email!

d. Close the email. (If you are prompted again to save, click Yes.)

2. Open and forward the Draft Email to use it:
(this is where the extra steps are for Outlook 2013)
(There is a slightly quicker way to do this in Outlook 2013 but it involves changing Outlook’s Options and losing some other features, so I am
focusing on the simpler method here. However, if you use this feature a lot, it may be worth it for you. If so, let me know in the comments below.)

a. Locate the email letter in your Drafts folder

b. Double-click the message to open it

c. Forward it. To do this press CTRL+F while the cursor is inside one of the header fields (not in the message body).
Alternatively, add the Forward button to the Quick Access Toolbar (at the top left of the message window) and use the
Forward button in future. (You can add the Forward button to the Quick Access Toolbar by selecting it in the drop-down list on the right side of the Quick Access Toolbar.)

d. Complete the forwarded email with any minor details (and a recipient)

e. Send the email

f. Close the original (so that it remains in the Drafts folder). (If you are prompted again to save, click Yes.)

3. Repeat Step 2 every time you need to send the same message.


Check out our Archive of Tech Tips – hit the “End” key on your keyboard to jump to the end of the list, where the most recent Tips are. To check it out, click here.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

Is your desk a mess or organised chaos?

Are you struggling to prioritise your work? Do you get distracted by your emails popping up when you are trying to concentrate on something else? Do you procrastinate because you’re not sure where to start? Do you become stressed because you can’t seem to get anything finished?

If you answered ‘yes’ to any of the above, then you might like to enrol for our Personal Efficiency Programme (PEP).

In this seminar, you will learn tips and techniques for combating ineffective patterns and learn how to prioritise effectively.

Come along if you would like to improve:

  • Work planning and time management
  • Individual planning needs
  • Project/key task planning and management
  • Use of electronic and paper-based diaries
  • Prioritising and scheduling work
  • Linking of project/key task planning to daily activity

PEP also helps with workplace organisation, including:

  • Structuring files and pathways
  • File content
  • Information retention, retrieval and management.

Find out more here.

If this course sounds helpful to you, we have three spaces left, so get in quick. Fill in the registration form here, and email to learningdevelopment@canterbury.ac.nz.

VC Awards – applications close this Friday

Applications for the VC Awards close this Friday, so if you are attending or presenting at a conference, undertaking specialised training, or even taking part in a staff exchange, then get in quick.

The VC Awards are a chance to be recognised for your interest and upcoming participation in professional development that is exceptional and will benefit you, your team, your department and UC.

For more details and the application criteria for the Awards, please visit the Learning and Development webpage here or apply here.

If you have any questions or comments on this or other professional development opportunities, we would love to hear from you.

Please email learningdevelopment@canterbury.ac.nz.