But before we get started… A REALLY IMPORTANT NOTE: Zoom is not about conducting visual phone calls (such as in Skype for Business). Zoom is about creating a virtual “room” in which you can meet with people. So you don’t “call” someone – instead you go into a virtual meeting room and then invite them to join you.
Click the Start Instant Meeting button, located on the Home Ribbon. (If the Zoom buttons are not there, install the Zoom meeting buttons. If you have installed them but they are still not there, restart Outlook.)
a Zoom meeting window opens (probably showing your face, if your video camera is on; but note that some laptops have a little sliding plastic cover across the video camera)
NOTE: you are now “in a virtual meeting room”
Now invite those you wish to meet with, to join you in your virtual meeting room:
Click the Invite button on the toolbar at the bottom of the Zoom Meeting window. (If you don’t see the toolbar, it will appear when you move your mouse across the Zoom Meeting window.)
Type the names of people you wish to meet with.
Select each name and click the blue button in the lower right corner
– each participant will have a little pop up appear on their screen (accompanied by a sound) inviting them to join you in your meeting room. They can accept or decline the invitation. If they decline, you will be notified.
NOTE: – if you need to mute your microphone or your video, use the buttons at the left end of the toolbar
– to end the meeting click the red End Meeting text at the right end of the toolbar
If you are using the Zoom videoconferencing tool to conduct meetings, you will find it useful to add the Zoom icons to your Outlook Ribbon. To do this, you need to download the plugin from your computer’s Software Center, as follows:
Click the Windows icon at the bottom left corner of your screen
Start typing “Software Center” (American spelling)
– a list of options displays, including the Software Center
Click Software Center in the list of options
– The Software Center opens, displaying software available to you
Type “Zoom” into the search box in the upper right corner of the Software Center window. (There are various ways to organise the display of the software available, but this is a simple way to find Zoom.)
– the available Zoom options display
Double-click _Other Zoom Outlook Plugin
Click the blue Install button
NOTE: Outlook may close or restart during the installation
Once the install has completed, open Outlook and look for the Zoom icons on the Outlook Home Ribbon. (If they are not there, close Outlook and re-open it.)
Zoom is currently UC’s preferred method for video conferencing. UC has a site license for Zoom which means it is free for all UC faculty, staff, and students.
AN IMPORTANT NOTE ABOUT ZOOM’S UNDERLYING CONCEPT: Zoom is not about conducting visual phone calls (such as in Skype for Business). Zoom is about creating a virtual “room” in which you can meet with people. So you don’t “call” someone – instead you go into a virtual meeting room and then invite them to join you.
If you experience issues with remote access please Log an assyst request and ITS will be able to assist.
To use IT services or resources from off-campus – for example at home or a hotel – you need to use something called ‘Remote Access‘. The term ‘Remote Access’ in the UC context means you are authorised to access IT services or resources when away from the campus.
You will also encounter the term ‘Remote Desktop‘. In the UC context, this means connecting to a computer or server that is located on-campus.
It is recommended that all staff register for remote access, even if you do not expect or intend to use the service, as this will reduce effort needed to get set up should your circumstances change in the future.