Tag Archives: Remote Desktop

Start an Instant Zoom Meeting from Outlook

If you have installed the Zoom meeting buttons in Outlook, (link to come) here’s how you start a meeting.

But before we get started
A REALLY IMPORTANT NOTE: Zoom is not about conducting visual phone calls (such as in Skype for Business). Zoom is about creating a virtual “room” in which you can meet with people. So you don’t “call” someone – instead you go into a virtual meeting room and then invite them to join you.

  1. Open Outlook
  2. Click the Start Instant Meeting button, located on the Home Ribbon. (If the Zoom buttons are not there, install the Zoom meeting buttons. If you have installed them but they are still not there, restart Outlook.)

Picture of Zoom icons on Outlook Home Ribbon

  • a Zoom meeting window opens (probably showing your face, if your video camera is on; but note that some laptops have a little sliding plastic cover across the video camera)
  • NOTE: you are now “in a virtual meeting room”

Now invite those you wish to meet with, to join you in your virtual meeting room:

  1. Click the Invite button on the toolbar at the bottom of the Zoom Meeting window. (If you don’t see the toolbar, it will appear when you move your mouse across the Zoom Meeting window.)
    Picture of the Zoom Meeting toolbar
  2. Type the names of people you wish to meet with.
  3. Select each name and click the blue Picture of Zoom invite button button in the lower right corner
    – those participants are “brought into” the virtual meeting room to join you.

NOTE:
– if you need to mute your microphone or your video, use the buttons at the left end of the toolbar
– to end the meeting click the red End Meeting text at the right end of the toolbar

OTHER RESOURCES FOR USING ZOOM:
Download and Install Zoom
Install the Zoom Connector to Outlook
One Minute video Tutorials
Lots of other ZOOM resources
Zoom Help Center


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Install the Zoom Connector in Outlook

If you are using the Zoom videoconferencing tool to conduct meetings, you will find it useful to add the Zoom icons to your Outlook Ribbon.
Picture of Zoom icons on Outlook Home RibbonTo do this,  you need to download the plugin from your computer’s Software Center, as follows:

  1. Click the Windows icon at the bottom left corner of your screen
  2. Start typing “Software Center” (American spelling)
    – a list of options displays, including the Software Center
    Picture of typing "Software Center" into the Windows Search box
  3. Click Software Center in the list of options
    The Software Center opens, displaying software available to you
  4. Type “Zoom” into the search box in the upper right corner of the Software Center window. (There are various ways to organise the display of the software available, but this is a simple way to find Zoom.)
    – the available Zoom options display
  5. Double-click _Other Zoom Outlook Plugin
    Picture of Zoom Outlook Plugin in Software Center
  6. Click the blue Install button
    NOTE: Outlook may close or restart during the installationPicture of the Zoom Install button from the Software Cnter

Once the install has completed, open Outlook and look for the Zoom icons on the Outlook Home Ribbon. (If they are not there, close Outlook and re-open it.)
Picture of Zoom icons on Outlook Home Ribbon

OTHER RESOURCES FOR USING ZOOM:
Download and Install Zoom
Start an Instant Zoom Meeting from Outlook 
One Minute video Tutorials
Lots of other Zoom resources
Zoom Help Center


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website
– The ITS Homepage and Knowledge base. (Note the tabs for Students, Staff and Visitors.)

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Download and Install Zoom

Zoom is currently UC’s preferred method for video conferencing. UC has a site license for Zoom which means it is free for all UC faculty, staff, and students.

AN IMPORTANT NOTE ABOUT ZOOM’S UNDERLYING CONCEPT: Zoom is not about conducting visual phone calls (such as in Skype for Business). Zoom is about creating a virtual “room” in which you can meet with people. So you don’t “call” someone – instead you go into a virtual meeting room and then invite them to join you.

Get started downloading and installing Zoom.


OTHER RESOURCES FOR USING ZOOM:
Install the Zoom Outlook Connector
Start an Instant Zoom Meeting from Outlook 
One Minute video Tutorials
Getting started with Zoom, and other resources
Zoom Help Center


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website
– The ITS Homepage and Knowledge base. (Note the tabs for Students, Staff and Visitors.)

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

When is Windows 10 coming to teaching spaces?

A number of teaching spaces have a computer installed in the lectern, for teaching staff. This is known as the ‘Resident PC’.

With Windows 10 having been around since mid-2015 – and by now well bedded in – it is time to take advantage of this operating system, within live teaching activities. The physical PC will stay the same. And an upgrade of the install on Resident PCs, from Windows 7 to Windows 10, will be for Semester 1, 2018.

What does this mean for teaching staff?

It means a pretty similar looking way of working with a PC, a few slightly different ways of doing things, and some enhancements.

What is different?
  • A new look start menu, with ’tiles’ to assist finding programmes. A folder icon is there, for accessing files, such as on a plugged in USB memory drive.
  • There are more programmes for easy access, on the task bar, at the bottom of the screen.
  • Office 2016 will be opening presentations and documents, so you may just want to test existing materials out beforehand.
How about accessing the internet?

All the usual web browsers will be available, with each now having  a consistent set of UC teaching-specific favorites/bookmarks appearing in the toolbar.

How about accessing presentations or documents?
  • It is still recommended files be on a USB memory drive, or by having them on LEARN for access.
  • For those that really have to log out, and log in, the existing process will take longer. Much quicker to use a new ‘Remote Desktop’ programme on the task bar.  For this make note of your computer ID, found on a white UC label on your PC/laptop.
When can I try this out?

From Friday 8 November. Just check Timetable Reports, to ensure spaces are available, before heading over to:

  • Engineering Core E5
  • Jack Erskine 101
  • Jack Erskine 111
  • Jack Erskine 121
  • Undercroft 101 (seminars)
  • Dovedale  DD02 (meetings/video conferencing)
  • Wheki 104

For more guidance on Resident PCs, and teaching space technologies, head to LEARN, with teaching staff login.

Ngā mihi,

Audio Visual Services, with Client Technologies Support and e-Learning Support.