Tag Archives: SfB

Save Travel Time for Meetings

Some fresh air is great, but you don’t always have the time to travel to and from a meeting. There is an alternative.

Did you know that you can meet with your colleagues around the University, from your desk, using the teleconferencing and video conferencing* features on your computer?
(*video conferencing is available if you have a camera on your computer)

In Microsoft Outlook Calendar:

  1. Click New Skype Meeting on the Home ribbonNew Skype Meeting button
  2. Add your participants (as you would normally add recipients to an email) so that each recipient will receive an invitationNew Skype Meeting Invitation with invitees
    You’ll notice in the body of the meeting there is a link to Join Skype Meeting.
  3. Complete the other details of the meeting and Send the invitation as you normally would.
  4. When the meeting time is due: you, and each participant, click Join Skype Meeting and a conference between you and all the
    participants will be formed.

You can also use this feature for external meetings – eg, with people external to UC – even if they don’t have Skype!

For other ways to make the most of your Skype for Business tools, see these other Skype for Business Basic Tasks.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Be Notified When Someone Becomes Available

Tagging for status change alerts in Skype for Business

If you are wanting to call or IM (Instant Message) someone but they are away from their desk, in a meeting or otherwise busy, you can “tag” them so that you will be notified when they become available.

  1. Look up the person you wish to tag
  2. Right click their name
  3. Select Tag for Status Change Alerts
  • A pop-up will appear on your screen when their status changes to Available

NOTE: Remember to untag them afterwards otherwise you’ll get a pop-up every time their status changes.
(To untag them, reverse the above process.)

 

Thanks to Bronya Don and Karen Mather for this tip.


Check out our Archive of Tech Tips – open it and hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

Email Meeting Attendees

There are times when it is useful to email the participants of a meeting. You might wish to send them an agenda, file, or reminder; ask a question; and so on.

  1. In your Calendar, right-click the appointment
    – a short-cut menu displays
  2. Click Reply All
    A new mail message displays, already populated with the participants’ email addresses (and any notes you have written into the body of the calendar appointment)
  3. Write your message, and reference or attach any relevant files
  4. Click the Send button

You can also email only those invitees who accepted a meeting.

Remember too, that you can conduct and attend meetings without leaving your desk, using Skype for Business.


Check out our Archive of Tech Tips – open it and hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

Stop Crossing Campus for Meetings

Some fresh air is great, but unless you like arriving wet for meetings, or adding 30 minutes each time for the return trip across Ilam Fields, did you know that you can now meet with your colleagues around the University, from your desk, using the teleconferencing and video conferencing* features on your computer?
(*video conferencing is available if you have a camera on your computer)

In Microsoft Outlook Calendar:

  1. Click New Skype Meeting on the Home ribbonNew Skype Meeting button 
  2. Add your participants (as you would normally add recipients to an email) so that each recipient will receive an invitationNew Skype Meeting Invitation with invitees
    You’ll notice in the body of the meeting there is a link to Join Skype Meeting. 
  3. When the meeting time is due you, and each participant, click Join Skype Meeting and a conference between you and all the
    participants will be formed.

You can also use this feature for external meetings – ie, with people external to UC – even if they don’t have Skype!

For other ways to make the most of your Skype for Business tools, see these other Skype for Business Basic Tasks.


 

Check out our Archive of Tech Tips – open it and hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development