If you have installed the Zoom meeting buttons in Outlook, here’s how you start a meeting.

But before we get started…
A REALLY IMPORTANT NOTE: Zoom is not about conducting visual phone calls (such as in Skype for Business). Zoom is about creating a virtual “room” in which you can meet with people. So you don’t “call” someone – instead you go into a virtual meeting room and then invite them to join you.

1. Open Outlook
2. Click the Start Instant Meeting button, located on the Home Ribbon. (If the Zoom buttons are not there, install the Zoom meeting buttons. If you have installed them but they are still not there, restart Outlook.)

• a Zoom meeting window opens (probably showing your face, if your video camera is on; but note that some laptops have a little sliding plastic cover across the video camera)
• NOTE: you are now “in a virtual meeting room”

Now invite those you wish to meet with, to join you in your virtual meeting room:

1. Click the Invite button on the toolbar at the bottom of the Zoom Meeting window. (If you don’t see the toolbar, it will appear when you move your mouse across the Zoom Meeting window.)
   
2. Type the names of people you wish to meet with.
3. Select each name and click the blue button in the lower right corner
   – each participant will have a little pop up appear on their screen (accompanied by a sound) inviting them to join you in your meeting room. They can accept or decline the invitation. If they decline, you will be notified. 

NOTE:
– if you need to mute your microphone or your video, use the buttons at the left end of the toolbar
– to end the meeting click the red End Meeting text at the right end of the toolbar

OTHER RESOURCES FOR USING ZOOM:
Download and Install Zoom
Install the Zoom Connector to Outlook
One Minute video Tutorials
Lots of other ZOOM resources
Zoom Help Center

For great time-saving tips, look up:
– Being more efficient with your technology
– Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

If you are using the Zoom videoconferencing tool to conduct meetings, you will find it useful to add the Zoom icons to your Outlook Ribbon.
To do this,  you need to download the plugin from your computer’s Software Center, as follows:

1. Click the Windows icon at the bottom left corner of your screen
2. Start typing “Software Center” (American spelling)
   – a list of options displays, including the Software Center
   
3. Click Software Center in the list of options
   – The Software Center opens, displaying software available to you
   
4. Type “Zoom” into the search box in the upper right corner of the Software Center window. (There are various ways to organise the display of the software available, but this is a simple way to find Zoom.)
   – the available Zoom options display
5. Double-click _Other Zoom Outlook Plugin
   
6. Click the blue Install button
   NOTE: Outlook may close or restart during the installation

Once the install has completed, open Outlook and look for the Zoom icons on the Outlook Home Ribbon. (If they are not there, close Outlook and re-open it.)

OTHER RESOURCES FOR USING ZOOM:
Download and Install Zoom
Start an Instant Zoom Meeting from Outlook 
One Minute video Tutorials
Lots of other Zoom resources
Zoom Help Center

For great time-saving tips, look up:
– Being more efficient with your technology
– Technology Information for Staff website
– The ITS Homepage and Knowledge base. (Note the tabs for Students, Staff and Visitors.)

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Zoom is currently UC’s preferred method for video conferencing. UC has a site license for Zoom which means it is free for all UC faculty, staff, and students.

AN IMPORTANT NOTE ABOUT ZOOM’S UNDERLYING CONCEPT: Zoom is not about conducting visual phone calls (such as in Skype for Business). Zoom is about creating a virtual “room” in which you can meet with people. So you don’t “call” someone – instead you go into a virtual meeting room and then invite them to join you.

Get started downloading and installing Zoom.

OTHER RESOURCES FOR USING ZOOM:
Install the Zoom Outlook Connector
Start an Instant Zoom Meeting from Outlook 
One Minute video Tutorials
Getting started with Zoom, and other resources
Zoom Help Center

For great time-saving tips, look up:
– Being more efficient with your technology
– Technology Information for Staff website
– The ITS Homepage and Knowledge base. (Note the tabs for Students, Staff and Visitors.)

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.