Tag Archives: Tech Tip

Simplify Your Pre-Christmas Workload

Set up your Outlook Out-Of-Office message now, so you don’t have to remember it on your last day.

Busy days leading up to your Christmas break? Lots to do? Why not set up your Out-Of-Office message today, and give yourself one less thing to remember on your last day?

Click here and set this up now.


Check out our Archive of Tech Tips. To check it out, click here, then hit the ‘End’ key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

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Don’t minimise all those windows individually

Do you carefully minimise every program/application window, one at a time, when you want to minimise all your windows?

Don’t do that.

There’s a much simpler way: Click the Show Desktop button.
(It is the tall semi-transparent rectangle on the extreme right edge of the Windows Taskbar.)

techtip imageOr even easier: Press Windows key + D


Check out our Archive of Tech Tips. To check it out, click here, then hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

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Quick Formatting Using F4

Here’s a great time-saving tip to use when you’re formatting an email, Excel worksheet, Word document, or PowerPoint presentation. This tip is about taking the last format you used and applying it to other things.

Use the F4 function key to repeat formatting.

After you have applied a format to something….

  1. Select another cell, multiple cells, text, or object(s) that you wish to apply that same formatting to,
  2. Press the F4 function key
    – The target(s) takes on the formatting that you last applied.

The F4 Repeat Formatting method does just that – it repeats the format that was last applied. The beauty of this is that any other formatting of the target will be unaffected.

Note to Excel users: what makes this feature so much faster than the Format Painter is that you can use one hand to tap the up/down/left/right arrow keys, while the other hand taps the F4 key, thus not needing to use the mouse at all.

To read more about using F4 like this and its difference to the Format Painter, click here.


Check out our Archive of Tech Tips. To check it out, click here, then hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

Access Your Most-Used Folders, Pronto!

Last year we looked at quickly accessing your most-used folders using Favorites shortcuts. How much time are you saving by using that feature?

Today let’s look at an even more immediate option that gives you access to the contents of a folder right off the Taskbar at the bottom of your screen. (By the way, you can move the taskbar to the top or sides of your screen, but most people keep it at the bottom.)

  1.  Right-click a blank area on the Taskbar (eg, between the program icons, not on an icon)
    – a menu displays
  2. Select Toolbars, and then select New Toolbar…
    – an Explorer window opens, prompting you to select a folder
  3. Navigate to the folder you wish to have quick-access to
  4. Select the folder
  5. Click the Select Folder button

A shortcut to that folder now displays on your taskbar next to the system tray at the right end of the taskbar.

Click the double-arrows on the right of the shortcut to access the contents of the folder.

(To remove the shortcut: right-click the shortcut, select Toolbars, and deselect the name of the folder)

Thanks to Jo in HR for this one!


Check out our Archive of Tech Tips. To check it out, click here, then hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

Change where Clean Up sends messages

Last week we used Outlook’s Clean Up feature to reduce the number of Outlook mail messages you keep, while still retaining the full history of email exchanges/conversations.

Today we will look at changing where Clean Up sends the messages it cleans up. This is useful while you are getting to know the feature, as we tend to doubt its effectiveness and it’s nice to have a folder to go looking in for those cleaned up messages!

  1. Click the File tab to open Backstage view
  2. Click the Options button (at the bottom of the File menu)
  3. Click the Mail tab in the left pane in the Outlook Options dialog box
  4. Scroll down to the Conversation Clean Up section
  5. In the Cleaned-up items will go to this folder box, browse to and select the new destination folder
    – The check boxes provide additional options for customising the Clean Up feature
  6. Click the OK button

Check out our Archive of Tech Tips – to check it out, click here, then hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development