Tag Archives: Tech Tip

Access Your Most-Used Folders, Pronto!

Last year we looked at quickly accessing your most-used folders using Favorites shortcuts. How much time are you saving by using that feature?

Today let’s look at an even more immediate option that gives you access to the contents of a folder right off the Taskbar at the bottom of your screen. (By the way, you can move the taskbar to the top or sides of your screen, but most people keep it at the bottom.)

  1.  Right-click a blank area on the Taskbar (eg, between the program icons, not on an icon)
    – a menu displays
  2. Select Toolbars, and then select New Toolbar…
    – an Explorer window opens, prompting you to select a folder
  3. Navigate to the folder you wish to have quick-access to
  4. Select the folder
  5. Click the Select Folder button

A shortcut to that folder now displays on your taskbar next to the system tray at the right end of the taskbar.

Click the double-arrows on the right of the shortcut to access the contents of the folder.

(To remove the shortcut: right-click the shortcut, select Toolbars, and deselect the name of the folder)

Thanks to Jo in HR for this one!


Check out our Archive of Tech Tips. To check it out, click here, then hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

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Change where Clean Up sends messages

Last week we used Outlook’s Clean Up feature to reduce the number of Outlook mail messages you keep, while still retaining the full history of email exchanges/conversations.

Today we will look at changing where Clean Up sends the messages it cleans up. This is useful while you are getting to know the feature, as we tend to doubt its effectiveness and it’s nice to have a folder to go looking in for those cleaned up messages!

  1. Click the File tab to open Backstage view
  2. Click the Options button (at the bottom of the File menu)
  3. Click the Mail tab in the left pane in the Outlook Options dialog box
  4. Scroll down to the Conversation Clean Up section
  5. In the Cleaned-up items will go to this folder box, browse to and select the new destination folder
    – The check boxes provide additional options for customising the Clean Up feature
  6. Click the OK button

Check out our Archive of Tech Tips – to check it out, click here, then hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

Clean Up Outlook

Use Outlook’s Clean Up feature to reduce the number of Outlook mail messages you keep, while still retaining the full history of email exchanges/conversations.

Bearing in mind that the most recent message in an email conversation contains all the previous messages within the body of the message anyway, the Clean Up feature removes all those previous and thus redundant replies from the email conversation, retaining only the most recent message.

Note:
– Only the other sender’s replies are Cleaned Up. Your replies are retained in the Sent Items folder.
– The Cleaned Up messages are moved to the Deleted Items folder, however you may choose to have them moved to another location (we’ll cover that next week).

To Clean Up an Outlook mail conversation:

  1. Click the email exchange/conversation that you wish to clean up
  2. Click the Clean Up button on the Home ribbon of Outlook just below the Home tab (it’s towards the upper-left of the Outlook window)
  3. Select from the drop-down menu one of the following:
    • Clean Up Conversation – To clean up the selected conversation.
    • Clean Up Folder – To clean up all conversations in the current folder, but not those in the current folder’s subfolders.
    • Clean Up Folder & Subfolders – To clean up all conversations both in the current folder and in all of its subfolders.

Check out our Archive of Tech Tips – to check it out, click here, then hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

How Do I …?

We all have times when we need to perform a task on our computer but we just don’t quite know how to do it! So what to do?

3 methods:

  1. Be wise, be quick: ask someone nearby. Share knowledge. This is team-building. There should be no shame in not knowing.
  2. Look up the Microsoft Knowledge Base. this is a great place to type in a question and find an easy-to-follow, step-by-step procedure. For example, “How do I use the Lookup function in Excel?” Click here.
  3. Ask Google! Just type your question in plain English into any search engine, eg, Google, and most times a suitable and successful answer will immediately come up. Whatever challenge you have before you, someone else has usually had before. Try it: click here.

 


Check out our Archive of Tech Tips – to check it out, click here, then hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

F5 Function key to refresh webpage

Occasionally you will need to refresh a webpage. Rather than search for the browser’s refresh button, use this handy keyboard shortcut.

Press the F5 function key.

The browser will refresh, reloading the webpage with the latest version.


Check out our Archive of Tech Tips – to check it out, click here, then hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

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