Tag Archives: Time Saving Tips

Install the Zoom Connector in Outlook

If you are using the Zoom videoconferencing tool to conduct meetings, you will find it useful to add the Zoom icons to your Outlook Ribbon.
Picture of Zoom icons on Outlook Home RibbonTo do this,  you need to download the plugin from your computer’s Software Center, as follows:

  1. Click the Windows icon at the bottom left corner of your screen
  2. Start typing “Software Center” (American spelling)
    – a list of options displays, including the Software Center
    Picture of typing "Software Center" into the Windows Search box
  3. Click Software Center in the list of options
    The Software Center opens, displaying software available to you
  4. Type “Zoom” into the search box in the upper right corner of the Software Center window. (There are various ways to organise the display of the software available, but this is a simple way to find Zoom.)
    – the available Zoom options display
  5. Double-click _Other Zoom Outlook Plugin
    Picture of Zoom Outlook Plugin in Software Center
  6. Click the blue Install button
    NOTE: Outlook may close or restart during the installationPicture of the Zoom Install button from the Software Cnter

Once the install has completed, open Outlook and look for the Zoom icons on the Outlook Home Ribbon. (If they are not there, close Outlook and re-open it.)
Picture of Zoom icons on Outlook Home Ribbon

OTHER RESOURCES FOR USING ZOOM:
Download and Install Zoom
Start an Instant Zoom Meeting from Outlook 
One Minute video Tutorials
Lots of other Zoom resources
Zoom Help Center


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website
– The ITS Homepage and Knowledge base. (Note the tabs for Students, Staff and Visitors.)

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Download and Install Zoom

Zoom is currently UC’s preferred method for video conferencing. UC has a site license for Zoom which means it is free for all UC faculty, staff, and students.

AN IMPORTANT NOTE ABOUT ZOOM’S UNDERLYING CONCEPT: Zoom is not about conducting visual phone calls (such as in Skype for Business). Zoom is about creating a virtual “room” in which you can meet with people. So you don’t “call” someone – instead you go into a virtual meeting room and then invite them to join you.

Get started downloading and installing Zoom.


OTHER RESOURCES FOR USING ZOOM:
Install the Zoom Outlook Connector
Start an Instant Zoom Meeting from Outlook 
One Minute video Tutorials
Getting started with Zoom, and other resources
Zoom Help Center


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website
– The ITS Homepage and Knowledge base. (Note the tabs for Students, Staff and Visitors.)

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

How to Access Your Computer from Off-Campus

IN A NUTSHELL, THERE ARE 2 THINGS YOU NEED TO DO:

  1. Register for Remote Access (click link)
  2. Connect to UC services from off-campus (click link)

If you experience issues with remote access please Log an assyst request and ITS will be able to assist.

To use IT services or resources from off-campus – for example at home or a hotel – you need to use something called ‘Remote Access‘. The term ‘Remote Access’ in the UC context means you are authorised to access IT services or resources when away from the campus.

You will also encounter the term ‘Remote Desktop‘.  In the UC context, this means connecting to a computer or server that is located on-campus.

Step 1: is to Register for Remote Access (click link)

It is recommended that all staff register for remote access, even if you do not expect or intend to use the service, as this will reduce effort needed to get set up should your circumstances change in the future.

Step 2: is to Connect to UC services from off-campus (click link)
using your Personal computer (Windows or a Mac) or UC provided Windows laptop or a UC provided Mac.

You can access these instructions from the ITS website under the Staff Tab:

Picture of ICTS Website
You can access these instructions from the the ITS website under the Staff Tab.

 


For great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Save battery life: disable Wi-Fi, Bluetooth and Background App Refresh

Having your mobile phone’s Wi-Fi, Bluetooth and Background App refresh switched on in the background is a big drain on battery life.

Apart from the screen, one of the biggest drains on a mobile phone’s battery life is the energy the phone wastes trying to find and connect to Wi-Fi or data networks, and refreshing your apps. If you’ve ever noticed your battery plummeting while traveling in a car, it’s probably because your device is working overtime to connect to a mobile network as well as look for fresh content on all your apps.

So, when you don’t need those features, switch them off.

Go into your settings and switch off Wi-Fi and Bluetooth. Also, selectively switch off Background App refresh – you don’t need them refreshing all the time! You certainly don’t need ALL of them refreshing ALL the time. (You can manually refresh them.)

Reducing screen brightness and the length of time it takes your phone to go to sleep are also easy ways to extend your battery life.

Thanks for this tip to: https://www.wired.co.uk/article/how-to-improve-battery-life-tips-myths-smartphones

Also check out: Follow the “40-80 rule” for charging your phone


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Follow the “40-80 rule” for charging your phone

All this time I have been waiting till my iPhone gets to less than 15%, then charging it overnight to 100%. But it turns out that’s wrong, wrong, wrong!

Most battery manufacturers recommend not letting your phone deplete below 40% or charge more than 80%.

So once your phone gets down to 40% charge, plug it in.
Then once it hits 80% charge, unplug it.

Avoid leaving your phone plugged in all night because that takes it up to 100%, which is not ideal. Doh!!

(Of course, sometimes you need it charged to 100% and that’s fine. This tip is about everyday-life usage.)


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.