Tag Archives: UCPeople

Identity & Access Management Project Update

What is changing for existing staff and visitors!

IAM Project
IAM Project

The Identity & Access Management Programme (IAM Programme) is replacing the aging and unsupported back end solution of the current IDMS system with the aim to modernise and future proof the IAM solution within UC.

To see what is changing for which group at UC, visit the IAM Project Intranet site (staff access only) .

Benefits of the new solution are:

Providing single sign on capability – sign on once for multiple IT applications,

Faster provisioning of default access for new staff, visitors and students,

Enhancing Self-Service – new Assyst tiles for requesting additional access to resources,

The ability to streamline Access Management Services – get access to systems more easily with automation, which can be enhanced in future,

Better protecting identity and access information while the user experience is ensured,

More quickly synchronising password changes with downstream systems,

The solution is adaptable and can grow with the needs of UC,

Integrating new IT systems more easily.

By the end of this year a new IAM platform will be implemented, replacing the current solution.

With the new solution the following changes will be made for existing staff and visitors:

  • A new password tool is coming.
  • You will be able to re-set your password yourself via the new password tool if you no longer remember your password. The password tool is available 24/7. You no longer need to contact the IT Service Desk during working hours.
  • Multi-Factor Authentication (MFA) will be enabled,
  • Single sign on capability for multiple IT applications will be enabled,
  • A new Assyst tile for requesting additional access to resources (e.g. All Staff Mailing List, additional Network Drive access etc.) will be made available,
  • Default provisioning for new staff and visitor access will be quicker
  • A new visitor database behind the scenes will be implemented and visitor records will no longer be entered into UCPeople/PeopleSoft .
  • New Visitor records and extensions to visitors will be made via the Service Request for Visitors (UC staff access only), which will be integrated to the new visitor database.
  • The visitor process ownership will move from HR to ITS

If you have any questions regarding the IAM Programme, please do not hesitate to email us at identityproject@canterbury.ac.nz.

Ngā mihi nui

The IAM Project Team


See previous IAM related communications:

Enrol in UC’s Professional Development

All employees (inclusive of managers) can now submit a request through Employee Self Service to attend Learning & Development and Health & Safety workshops.

To enrol in these Professional Development workshops using UCPeople:

UCPeople User Video: Search and Enrol in Professional Development (Video) (3 minutes)

UCPeople User Video: View Professional Development Summary (Video) (0.5 minutes)

– To pause the video, tap the spacebar on your keyboard.
– To display the Play Controls, roll your mouse towards the bottom of the video window.
– If you are in a hurry you can step through the process steps by clicking the forward or backward buttons using the Play Controls at the bottom of the video window.

To view the process map:

Enrol in UC’s Professional Development NEW (Note: includes applying for L&D and H&S courses run by UC)

If necessary, apply for Professional Development Leave.

Did you know UCPeople is now mobile capable?

Yes, you can apply for and approve leave, check your pay, etc, all on your smart phone or tablet. Make life easier by bookmarking UCPeople on your mobile phone and tablet.

Find out more about UCPeople’s new look, mobile capability and easy user navigation.


Check out our Archive of Tech Tips – click the link to open the archive, and tap the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

Apply For Leave Using The New UCPeople (PeopleSoft)

UCPeople (PeopleSoft) has had a major upgrade, so the next time you check your pay, apply for leave, and all the other things that you use UCPeople (PeopleSoft) for, expect a pleasant surprise!

Find out more about UCPeople’s new look, mobile capability and easy user navigation.

To apply for leave using the new UCPeople:

UCPeople User Video: Complete Absence Request – Annual Leave (Video) (2min:40sec)
– To pause the video, tap the spacebar on your keyboard.
– To display the play controls, roll your mouse towards the bottom of the video window.
– If you are in a hurry you can step through the process steps by clicking the forward or backward buttons at the bottom of the video window.

To view the process maps:

Plan and Apply for Annual Leave – Academic Staff

Plan and Apply for Annual Leave – General Staff

Did you know UCPeople is now mobile capable?

Yes, you can apply for and approve leave, check your pay, etc, all on your smart phone or tablet. Make life easier by bookmarking UCPeople on your mobile phone and tablet.


Check out our Archive of Tech Tips – open it and hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development

Check your leave or pay, on your phone/tablet

Who cares about making bookmarks for mobile devices? YOU DO!

UCPeople (PeopleSoft) is being upgraded, so when you need to check your pay, apply for leave, and numerous other important things that you use UCPeople (PeopleSoft) for, from your phone (or tablet), you will be glad you have made a bookmark to find it and access it easily.

Find out more about UCPeople’s new look, mobile capability and easy user navigation.

The key is to have a bookmark to
UCPeople (PeopleSoft) on
your device’s home screen.

 

To make the bookmark:
(The key here is to open a browser on your device and look in its menu for an option named something like “Add to home screen” or “Pin this page to Start”).

  1. Open the UCPeople (PeopleSoft) web page on your phone or tablet. You can do so from this location: https://ucpeople.canterbury.ac.nz/psp/ps/?cmd=login&languageCd=ENG
  2. Then, while you have the UCPeople (PeopleSoft) page visible, and depending on your device:

iPhone, iPod Touch and iPad:
> tap the Share icon
(the rectangle with an upwards arrow on it, located at the bottom or top of the screen)
> tap the Add to Home Screen button
> enter a name for the shortcut
> tap the Add button (located at the top right corner of the screen)
– the shortcut will be added to your Home screen

Android phone and tablet:
> tap the
button (the 3 dots located at the top right corner of the screen)
> tap Add to Home Screen
> enter a name for the shortcut
> tap the Add button
– the shortcut will be added to your Home screen

Windows phone and tablet:
> t
ap the … button (the 3 dots located at the bottom right corner of screen)
> tap Pin this page to Start
– the shortcut will be added to your Start menu

If you have another type of smartphone or tablet, it probably has this feature, too. Just open its browser and look in its menu for an option named something like “Add to Home screen” or “Pin to Home screen.”

To use the Bookmark:
1.  Locate the icon on your device’s Home Screen
2.  Tap the icon
– the UCPeople (PeopleSoft) web page opens in your device’s browser

The shortcut can be dragged around and placed anywhere, including in app folders — just like a normal app icon.

UCPeople (PeopleSoft) is being Upgraded – Find out more about UCPeople’s new look, mobile capability and easy user navigation.


Check out our Archive of Tech Tips – open it and hit the “End” key on your keyboard to jump to the end of the Archive list where the most recent Tips are.

Was this tip helpful to you? Anything else you want to know? Please leave a  comment below.

You’ll find more learning at Learning and Development