Tag Archives: Windows

Easily find a phone number

A quick way to find a staff member’s phone number and to call them is to:

1. Create a new email
2. Type their name into the To.. field (and wait for it to underline, or tap Ctrl+K)
3. Right-click their name
4. Click the telephone symbol to call them
or click Open Outlook Properties to see their phone number.

Call a staff member

You may also find this tip helpful:

Simplify your emailing with this quick way to find an email recipient’s name, using Ctrl+K.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Turn an Email into a Calendar Appointment

From time to time you might get an email that you’d like to use to form the basis of a calendar appointment. Usually this would be to remind yourself to do something; or if you need to send a meeting invitation to people, to include all the information that is in the email.

To do this, simply drag the email from your Inbox and drop it onto the Calendar icon, in the lower left corner of the Outlook window.

Outlook calendar icon

A calendar appointment is created, displaying the contents of the email in the body of the appointment. You can then add any other information you’d like to, and even invite others to the appointment (or not, if it is just something you want to put into your own calendar), and save or send it as you would any other appointment.

(Thanks to Rebecca Hurrell for this Tech Tip suggestion, and wording!)


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

If Your Macrons Stop Working

From time to time I find my macrons suddenly stop working.
This is almost certainly because I have accidentally hit the Windows key + space bar, which is the shortcut to switch the keyboard input method from the Māori keyboard that I usually use, back to the US keyboard.

To correct this:
Press Windows key + space bar to switch it back
or…

1. Click the keyboard input language button, located at the far right end of your taskbar (in the bottom right corner of your monitor/screen).
It looks like this:

 

 

2. Then click English (New Zealand) Maori keyboard.

To use Macrons, see my Tech Tip Type Using Macrons.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Computer Monitor Not Working?

The lights are on but nobody’s home!

This morning I got to work, woke up/unlocked my computer, and only one monitor displayed anything. The other monitor stayed resolutely black, even though its power light was on.

Do you have trouble with a computer screen (monitor) switching itself off from time to time? It might  refuse to wake up from sleep mode, or just apparently switch itself off. One moment you’re working with two monitors, then one goes black – and you can no longer see what’s on that monitor!

Here’s a solution:
Reach behind the monitor and switch it off (using the monitor’s on/off switch). Wait a minute or two, then switch it back on. This usually resolves the problem.

If it still stays switched off:
Check that all the cable plugs going into the back of the monitor are firmly plugged in, and check that the other end of each cable is firmly plugged in as well.

If that still doesn’t work, contact ITS for help. (Click the link, then look to the far right side, in the Need Help? section.)


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below orlet me know.

You’ll find more learning at Learning and Development.

Five Things to Massively Simplify Your Day

I posted these tips almost exactly 3 years ago. Did you see them? Read on.

How many times have we heard the words, “if only I had known that yesterday”!

Are you using these five tips?
They make a difference to my life every day. The time investment it takes you to read and implement them will be repaid to you many, many times in time, effort and satisfaction.

  1. Simplify your Emailing with this quick way to find an Email recipient’s name, using Ctrl K
  2. Make your computer type “University of Canterbury” (and other repetitive long phrases) for you
  3. Use Outlook Quick Steps to avoid repetitively entering email address names
  4. Lock your computer when you step away from it
  5. Archive of Tech Tips

For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.