Tag Archives: Word

Use Ctrl+F to Search Webpages and Documents

If you are searching for something on a webpage, in a PDF, a Word document, a PowerPoint presentation, or many other digital formats, this is a really quick way to make your task easier:

CTRL+F

Hold down the Ctrl key on your keyboard and press the F key. This activates the Find function.

Different programs behave differently in exactly how this is displayed but, after you have pressed Ctrl+F, look around the top, sides or bottom of the program window and you will usually see a box in which you type in the word or phrase you are searching for. (You don’t have to click into the box, just press Ctrl+F and start typing your word or phrase, and then press Enter).

Next to the Search box is then usually displayed the number of times the result has been found. Often, each occurrence of the word or phrase is highlighted too. You can then tap the Enter key to move through each result one by one, or click the next or previous arrows which are often a feature of a Search box. In some programs such as Word and Acrobat the entire sentence is displayed and you can click the sentence to be taken to that page.

Thanks again to Shannon Miller for this Tech Tip suggestion.
If you have one, please let me know.


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Computer or Device Misbehaving? Restart!

Yes, it’s boring advice, I know. But more and more these days I find that the solution to weird things happening on my computer or phone or tablet – things just not working right – is to restart.

Switch it off, count to 20*, and switch it back on.

(*Some devices hold their memory for a few seconds, so count to 20 while it’s switched off, and practice some mindfulness while you’re at it.)

Thanks to Shannon Miller for this Tech Tip suggestion!
If you have one, please let me know.


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

Information and Question session – Technology Information for Staff

Have you seen the Technology Information for Staff website yet? Got questions?

Martin Budd, IT Applications Training Specialist and author of Intercom Tech Tips, will be talking next week about the Technology Information for Staff website and answering questions.

11.15 – 12.00 noon, Friday 9 November
in Forestry Lecture Theatre 3.

Please email Catherine Woods anytime before 6 November with your intention to attend, so that we have enough printed materials.

Please note that we will also spend a few minutes giving an update on the speakers confirmed for the Professional Development Day, 11 April 2019.

The Technology Information for Staff website is a portal to the everyday technology things you need to know while doing your job here at UC. If you are looking for general IT information, this is the  place to start. It covers everything from passwords to training, remote access to electronic filing, SPAM to traveling with your mobile devices, Skype for Business to ergonomics, and more.

The Technology Information for Staff web site also serves as an IT Induction for new staff, so please direct new staff members to it. (It is also on the New Staff Orientation Checklist). If you are a new staff member you can work through it, starting on your first day and continuing from there.

To learn more about the Technology Information for Staff website read the Intercom Blog post: https://blogs.canterbury.ac.nz/intercom/2018/07/25/technology-information-for-staff/


Have you seen our Archive of Tech Tips?

For Professional Development, see the Learning and Development website.

Wrap Text in Word Tables or Excel Cells

If you are working in a table in Word or in a cell in Excel, and you wish to wrap a line of text manually, here’s the key:

Alt + Enter

If you press the Alt + Enter keys on the keyboard while you are typing in a Word table or Excel cell, it will give you a new line for the text while still remaining within the same table/cell.

This gives you more control of the text layout, and enables you to avoid having to manually adjust the width of the column.


For great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.

How to Stop Word Opening in Read Mode

It can be annoying when email attachments or SharePoint documents open in read-only view every time. You may be noticing this if you have just been upgraded to Windows 10 and Office 2016, as the default is to open attachments in “Read Mode”. This is a protective feature to help users avoid getting viruses from email attachments. A document that is open in Read Mode shows this button active in the lower right corner of the Word window:

However, if you are sure the attachment is from a trusted source,  for example from UC colleagues or UC SharePoint sites, then you can stop Word opening documents in Read Mode, and instead have it open them in the standard Print Layout view we are used to working in.

  1. Open Microsoft Word
  2. Click the File menu (at the far left end of the Ribbon)
  3. Click Options (at the bottom of the File menu)
    The Word Options dialogue box displays.
  4. Click the General tab (in the upper left corner of the dialogue box)
  5. Scroll down – almost to the bottom – to the check box / tick box: “Open e-mail attachments and other uneditable files in reading view”
  6. Un-check/un-tick the check box
  7. Click the OK button to save the change.


For more great time-saving tips, look up our Archive of Tech Tips or look through the the Technology Information for Staff website.

Was this tip helpful to you? Anything else you want to know? Please leave a comment below.

You’ll find more learning at Learning and Development.