Tag Archives: Word

Press Tab When Filling In Forms

When you’re filling in an online form and you’re moving your cursor from one field to the next as you enter information such as your name, address, and so on, don’t use your mouse to get the cursor from field to field –

JUST PRESS TAB!

Fill in a field, then press the Tab key: the cursor will move to the next field. Fill in that field, and press Tab again: again the cursor will move to the next field.

Try it. You’ll be amazed at how much this simplifies the laborious task of filling in online forms. This works for most other programs too. (But sadly not all.)

You can also use the Tab key in Excel to move from cell to cell, or in Word tables to move from cell to cell.


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Finding Commands or Help in Microsoft Office Programs

Do you ever find that you simply cannot find the command you’re looking for in a program? Or need help on how to do something? 

Well, in Microsoft Office programs (such as Outlook, Word, Excel, PowerPoint, etc) there is an easy solution right within the program.

Within the program (eg, Microsoft Word), at the right hand end of the Ribbon Tabs, there is a field containing the text Tell me what you want to do…

This image shows the Help field in Word

 

  1. Click into the Tell me what you want to do… field
  2. Type in what you wish to do
    – The program will list commands relating to your query
  3. Select an option
    or select Get Help on…

 


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Start A Fresh Page In Word

You are working on a Word document…
you are part-way down the page…
and for one reason or another you wish to end that page there and start a fresh page.

What do you do? No, do not hit the Return key over and over until the cursor moves onto a new page!! This leaves a whole lot of blank lines that will haunt you later when you make formatting changes and add other things to the document.

Instead, press Ctrl + Enter

Or:
1. Click the Insert tab
2. Click Page Break

This gives you a new blank page, and your cursor moves to that page. This is the correct way to get a new page,  for the reasons  I mentioned above.

Note: If you need to remove a Page Break – and you will sooner or later – switch on Paragraph marks so that you can see the Page Breaks in your document and delete any you need to.
The Show Paragrah marks icon

 


For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Five Things to Massively Simplify Your Day

I posted these tips almost exactly 3 years ago. Did you see them? Read on.

How many times have we heard the words, “if only I had known that yesterday”!

Are you using these five tips?
They make a difference to my life every day. The time investment it takes you to read and implement them will be repaid to you many, many times in time, effort and satisfaction.

  1. Simplify your Emailing with this quick way to find an Email recipient’s name, using Ctrl K
  2. Make your computer type “University of Canterbury” (and other repetitive long phrases) for you
  3. Use Outlook Quick Steps to avoid repetitively entering email address names
  4. Lock your computer when you step away from it
  5. Archive of Tech Tips

For other great time-saving tips, look up:
Being more efficient with your technology
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.

Make Compiling a Document Easier

If you are compiling a document from two documents, and you have two monitors (computer screens), this tip will be very useful. They may both be Word documents, or could be emails, PDFs or even a combination of these.

  1. Open both documents and display one on each monitor
    (I like to maximise each one so that it fills the monitor)
  2. Decide which one is the primary document
  3. Drag text from the other document and drop it into place in the primary document.

Two important things to note:
– step 3 above will move the text from one document to the other
– to copy the text from one document to the other, hold down the Ctrl key while you drag and drop the text.

Other tips you may find useful are:
Resize a program window to fit half your screen
View 2 windows on one screen (for twin monitor users)
Four windows on two screens?
View One Word Document in Two Windows


For great time-saving tips, look up:
Being more efficient with your technology
Archive of Tech Tips
Technology Information for Staff website

Was this tip helpful to you? Anything else you want to know? Got some suggestions? Please leave a comment below or let me know.

You’ll find more learning at Learning and Development.