Sending surveys to students? Make sure you check out the Survey Policy!

Thinking of surveying UC students? There’s a guide for that!

The UC Student Community Online Survey Policy (Survey Policy) covers all surveying of students who are enrolled or have graduated from UC. The policy outlines the conditions required for students receiving requests to participate in online surveys, and the application processes and procedures for scheduling online surveys.

You can check out the Survey Policy here. Here are the key points to know:

  • Surveys that collect data for the purposes of improving teaching and learning do not need consent, unless the data may be used for publication
  • All other surveys that are distributed to students needs express approval from the Office of the DVC-A. Complete this tool to start this iterative process
  • Be sure to check the Survey Calendar to make sure your survey doesn’t clash with any survey blackout periods
  • In line with the Privacy Policy and NZ’s privacy legislation, a student cannot be emailed an invitation to participate in a survey without either prior consent from the student or the Office of the DVC-A
    • This includes sending an email invitation to students on someone else’s behalf (including from other institutions)
  • Agreement to participate in one project does not automatically constitute agreement to be contacted about subsequent projects, unless this consent is explicitly given

The Survey Policy aims to protect against survey fatigue in particular groups of students, as well as ensuring the strategic goals of UC by enabling the collection of quality information. The Evaluation and Student Insights team will work with staff to identify other opportunities to recruit survey participants.

Major strategic surveys are conducted annually at UC and provide a wealth of information that is accessible to all staff via the UC Data Dashboards. Topics include Learning and Teaching, Wellbeing, Belonging, and Equity and Diversity. All data can be filtered by major subject area and other demographics including age, gender, LGBTQIA+ identification, ethnicity and more to allow for meaningful insights.

All staff can access the UC Data Dashboards here.

For any questions about the Survey Policy, or if you would like ESI to come speak to you or your team about student survey data, please email Ellie Kay and Elyse Thompson at

For any questions about UC’s Privacy Policy, or NZ privacy legislation, please email