All posts by ced63

We’re about to spring forward, get emergency ready

As you put your clocks forward this weekend, it’s a good opportunity to check you know what you need to do to remain healthy and safe at UC, and that you’re prepared for any possible emergency.

Take a moment to refresh yourself on the Health & Safety Policy, and have a look through the checklist below to make sure you’re emergency ready.

  • Are your UCGO push notifications turned on?

There will be an emergency test in the morning on Thursday 30 September.

The UCGO app brings essential UC tools to your phone. One of these tools is emergency push notifications. These are only used when there is a campus wide emergency we need you to know about, and could include campus evacuations and lock-down situations.

  • Have you updated your emergency contacts?

Keep your emergency contact details updated – go to People Soft to check your information is correct. Instructions are available here>

  • Have you saved UC Security’s number in your phone?

You never know when you might need their help, be prepared by having UC Security’s number saved: 0800 823 637.

  • Do you know where the Emergency Procedures are located in your department? 

All departments and service units have an Emergency Procedures flip chart outlining what to do in various types of emergencies. The flip charts are on display throughout the University. If you have not seen the flip charts, ask where they are or view the PDF file versions of each page here.

  • Do you know who your department’s Health & Safety Representatives are?  

Health and Safety Representatives are staff who are nominated by their colleagues to represent their work group in health and safety matters. See who your H&S rep is here>

The best place to go with all up to date information about UC’s Commitment to Health, Safety and Wellbeing is online here.

Alert Level 2 – Start of term 4 on Monday

Kia ora koutou,

Aotearoa New Zealand is currently at Covid Alert Level 2, except for Auckland, which is currently at Alert Level 4. The Government will review the Alert Levels on Monday 13 September with any decisions announced on Monday afternoon.

Alert Level 2 signals a return to campus for a lot of our community for the start of term 4 on Monday. Things will be different on campus and it will take a few days to get used to some of the new restrictions – please be kind and patient with others who are also getting used to the new rules.

New Alert Level 2 restrictions have been further clarified by TEC for the tertiary institution context. These have been summarised in the information below or you can read the TEC guidelines.

Moving around campus:

Please carry your Canterbury Card with you on campus. You may need it to scan into some spaces.

QR Codes: UC has a QR code distribution strategy that’s being rolled out over the next few days and will be in place from early next week.

It is important that you scan the unique building QR code at the entrance to each building every time you enter (this includes access via link buildings/walkways), and also scan the unique floor level QR code for each separate floor/level that you access within a building, including via stairs, lifts or other walkways.

If you’re in doubt, scan the QR code. This is a requirement of the government as per the Covid-19 Public Health Response (Alert Level Requirements). 

Face Coverings:

Physical Distancing: Staff in non-public facing roles should maintain a 1-metre distance from each other. Staff in public-facing roles (e.g., student services and other roles not in controlled learning spaces) should maintain a 2-metre distance from students and visitors, and face coverings are strongly recommended. You might see limits on the number of people in some spaces around campus to allow everyone to move around safely and physically distance.

Posters and digital screens: Poster and digital screen resources are available for your office spaces – Download these from the website

Teaching and learning:

Latest Course Information: Please keep AKO |LEARN sites up to date with the latest detailed course information.

Lectures: Lectures will continue online and will also be held in-person from Monday 13 September. If this isn’t the case please indicate this on the AKO | LEARN site. Students are encouraged to attend lectures online to reduce demand for seats in lecture theatres.

Labs, tutorials, specialist classes and study spaces: These may continue with physical distancing. Where 1 metre of physical distancing cannot be maintained, face coverings are required.

Tests and Exams: Under Alert Level 2, a limited number of tests and exams may go ahead in person with physical distancing. Most tests and exams will be online. Please update course details on AKO | LEARN.

Campus Attendance: Students who are unable to come to campus due to being subject to travel restrictions or due to health concerns will be accommodated via online learning and online versions of any assessment. Students are required to notify their course coordinators as soon as possible if they are unable to come back to campus.

Conducting research: All research and related activities are allowed, provided public health control measures for TEOs are in place. At UC, research groups can return to campus if there is an approved Alert Level 2 Health and Safety plan.

Noho marae: Overnight noho marae will not be permitted at Alert Level 2, due to the increased risk of transmission of Covid-19.

Field trips: Day field trips can go ahead if they can adhere to Alert Level 2 safety protocols. Overnight field trips will be considered centrally on a case-by-case basis. Staff will be advised through their ALG representative.

Events and gatherings: Guidelines have been developed to help you plan events in term 4. Read the guidelines.

Today’s email to all students is here

Now that we are at Alert Level 2, IMT will step down as of the start of Monday 13 September. Continue to be kind and patient with each other as we all get used to level 2 restrictions on campus.

Ngā mihi,

Iain MacPherson
Incident Controller

Rā Tōmene | Mini Online Open Day a big hit!

We were delighted to welcome 1171 prospective students and their whānau to UC’s Rā Tōmene | Mini Online Open Day on Thursday 9 September. 

From the comfort of their own home our guests watched course info sessions, chatted with staff and found out more about uni life from the Info Hub.

The online version of Rā Tōmene | Open Day was put together  during the national Covid-19 lockdown, and we want to thank everyone who has worked tirelessly over the past couple of weeks to give attendees the best UC experience. From filming content, to staffing the event on the day and to ensuring attendees came along – we couldn’t have run this event without you! 

Covid-19 update – Monday 6 September

Kia ora koutou, 

Today Prime Minister Jacinda Ardern confirmed that all of Aotearoa New Zealand, except Auckland, will move to Alert Level 2 with some restrictions from 11.59pm tomorrow, Tuesday 7 September.

You might remember that last year at Alert Level 2 many of you were able to return to campus to work. Given the extra precautions put in place this time, including face coverings, scanning, indoor venues, and physical distancing, we are awaiting further guidance from TEC. Please be patient as we work through what this means for the University and our return to campus. Tertiary institutions have different guidelines to the general public guidelines. We are preparing campus for a Level 2 opening from Monday 13 September – teaching and learning will be online this week and online and in person (where possible) from Monday.

In the meantime, I suggest you visit the Government’s Covid-19 website to familiarise yourself with the new Level 2 restrictions and make the most of the beautiful Spring weather we are experiencing by going out for a daily walk or taking a break outside in the fresh air.

Support for staff

Thank you to all the staff who filled out the Pulse survey to let us know how you are feeling.

We are currently analysing the results and will share these with you in Tū ki te tahi this week. If you would like support with your wellbeing during this period, please speak with your line manager or contact the services below – they are available to assist if you are not feeling at your best:

  • Employee Assistance Programme (EAP) – 0800 327 669,
  • Chaplaincy services – Reverend Dr John Fox, 027 357 1628,
  • Ministry of Health Need to talk? – Free phone or text 1737
  • Lifeline – 0800 543 354 or text HELP to 4357 for free, 24/7, confidential support

It can be difficult to know how others are doing when you aren’t seeing each other in person daily. Take the time to connect with your colleagues and your bubble and ask how they are doing. If you feel like you are struggling, let someone know, so the support you need can be made available. We want everyone to return to campus happy and healthy.

Keeping active is an important part of mental health and wellbeing. The UC Rec&Sport App is currently free for all staff until at least 30 September 2021.

Preparing for a return to campus

We are preparing campus for a Level 2 opening from Monday 13 September – teaching and learning will be online this week and online and in person (where possible) from Monday.

As mentioned, IMT are awaiting further guidance from TEC to make decisions about a return to campus. We will update you as soon as possible. If you have any questions or concerns about your return to campus you can discuss this with your line manager or email

Managers are expected to have team Health and Safety plans in place for Monday.

If you require germshield surface cleaner and hand sanitizer, this should be requested through FM Beims system, please do not place your own orders direct with suppliers. For a full understanding of the campus cleaning schedule refer to the UC Covid information page.


You can book an appointment to get your vaccine now. You don’t need to use sick leave to attend a vaccination appointment or to take a family member to be vaccinated.

More information

The UC Covid information page is regularly updated and has a wealth of information. If you have any questions about UC’s Covid response, please email or speak to your line manager.

Today’s email to all students is here.

For the latest information visit the Government Covid-19 website.

We will be in touch again soon.

Ngā mihi,

Iain MacPherson
Incident Controller

Update on Rā Tōmene | Open Day

UC’s key student recruitment event, Rā Tōmene | Open Day, was scheduled to take place on Thursday 9 September.  The health and safety of our students, staff and visitors remains our top priority and under current alert levels, restrictions on large gathering remain in place. We are also unable to run campus and accommodation tours. For these reasons, our planned on-campus Rā Tōmene | Open Day is unable to take place.

While we are disappointed we will not be able to go ahead as planned, we will be holding Mini Online Open Day on Thursday 9 September for our prospective students, parents and whānau. 

Thank you to all our wonderful staff volunteers who offered to greet our visitors, scan-in sessions and direct people around campus. The move to an online Open Day means we no longer need volunteers but we are incredibly grateful for your support. 

Our next big event will be Herea tō waka | Orientation Day on 18 February 2022. We’ll be looking for staff to help welcome our new students on campus, and we’ll be sending a call out for volunteers later in the year.